Facility Use Rules and Guidelines
The Winchester Parks & Recreation Department
strives to provide quality facilities for your use. The
following rules and guidelines are in place for everyone’s safety and enjoyment of park facilities.
General Rules for Use of All Facilities
Minimum reservation of 2 hours for all room reservations.
City of Winchester sanction
ed activities, special events, and approved community partners have first
priority use of all facilities.
Posting of any signage or balloons on trees, posts, fencing, light poles, and gates is prohibited.
Use of tobacco is not permitted indoors, on or within 50 feet of any athletic fields, playgrounds, War
Memorial Building or organized activities. Alcoholic beverages are not permitted on any park grounds or
in any park building.
Non-profit Applicants are required to provide proof of tax status (501-C3) including address prior to
receiving the non-profit rate. The non-profit rate will only be honored for those non-profit entities that
reside within the City of Winchester limits.
For-profit Applicants are required to provide a general liability policy with $1,000,000 combined single
limits. Coverage is to be on an occurrence basis with an insurer licensed to conduct business in the
Commonwealth of Virginia. The insurer must have an A.M. Best rating of A- or better. The insurer must
list the member locality as an additional insured. The endorsement must be issued by the insurance
company. A notation on the certificate of insurance is not sufficient. A copy of the policy shall be
provided at the time of application. Insurance is not required for small gatherings including parties,
reunions, etc. unless those in the group are conducting business or selling products.
Applicant agrees to reimburse the City of Winchester for any damage of public property as a result of the
user’s use of the facility. Groups are responsible for all damages and cost associated with the damages.
Decorations shall not be taped, nailed, stapled or fixed in any way to walls, doors, glass, lights, electronic
equipment, or ceilings.
No candles or open flames are permitted.
The Applicant certifies that the information given in the application is correct. Falsification of
information on the application will result in immediate dismissal from the facility, forfeiture of all fees
paid including any deposits and denial for future use.
All facility users shall not exclude anyone in participation, deny anyone benefit of, or otherwise subject
anyone to discrimination because of the person’s race, color, national origin, age or disability.
Applicant is responsible for compliance with Americans with Disabilities Act, as it relates to the event,
performance, and services to be provided in relation to the event for individuals with disabilities.
Applicant hereby guarantees and assumes full and exclusive responsibility for the safety of persons and
property of all participants and activities including, without limitation, players, participants, staff,
officials, agents, or lessee, spectators, and members of the public in attendance at either activity
contemplated hereby, or actually conducted by the Applicant.
The park is not responsible for any lost, stolen, or misplaced personal items or equipment.
Applicant and its guests will comply with all rules and regulations established by the Winchester Parks &
Recreation Department. The Parks & Recreation Department reserves the right to dismiss any persons
from the facility. Applicant understands that Parks staff has the authority to determine if participants are
strictly adhering to all rules and regulations, and we have the full authority to enforce these regulations.
Parks staff must be respected and obeyed. NO foul language will be permitted.
All persons and activities must comply with local, state and federal laws. This includes the prohibition of
use and/or possession of weapons, alcohol, or any illegal substances on the property. If you suspect
anyone attending your event is intoxicated or under the influence of drugs, it is the applicant’s
responsibility to escort them off of the property.
Applicant agrees to notify and request permission for the sale of items including but not limited to tickets,
goods or services or if admission fees are sold or collected at said event.