Fillable Facility Rental Form

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Facility Rental Form

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FACILITY RESERVATION INFORMATION
(Revised January 2015)
The following are recreation facilities that may be rented from The City of Leander Parks & Recreation Dept.:
Robin Bledsoe Park (Pavilion, Amphitheater, Swimming Pool, Concession Stand)
Devine Lake Park (Pavilion- no electricity available)
Benbrook Ranch Park (2 Pavilions, Disc Golf Course)
Athletic Fields are available for rental at Bledsoe and Benbrook Parks via the Athletic Field Rental Form.
Facility availability may be determined by calling the Leander Parks & Recreation Department at 512-528-9909
or by placing a request online at www.leanderparks.com. Once it is determined that the facility is available you
must complete the Facility Rental Agreement and submit payment. The Facility Rental Agreement is available
online at www.leandertx.gov or at the Leander Parks & Recreation Office located (406 Municipal Drive). Office
business hours are 8 am to Noon and 1pm to 5pm, Monday through Friday. Acceptable forms of payment are:
cash, check or credit card (Visa, Master Card, or Discover). There is a $2 Convenience Fee for credit card
transactions. Rentals are not confirmed until the paperwork and payment in full has been received.
If your event requires a Special Event Permit (See #2 on Rental Agreement Terms on page 3) it should be
submitted at the same time as Facility Rental Agreement.
Rental Fees
Facility
Residents(Within City Limits)
Non-Residents(Outside City Limits)
Pavilions (4 hour period)*
$50
$75
Amphitheater *
$100 (2 hour base rental)
($25 per additional hour)
$150 (2 hour base rental)
($50 per additional hour)
Bledsoe Park Concession Stand *
$50 per day
$75 per day
Benbrook Park Disc Golf Course*
(Tournaments)
$100 per day
$150 per day
Swimming Pool (2 hour min. - 45
people or less)
For swimming pool rentals contact
Lifeguard 4 Hire at 512-267-3155
$150
$20 per hour for each
additional lifeguard
$180
$20 per hour for each additional
lifeguard
Mason Homestead**
Separate Rental Agreement required and
is available online at www.leandertx.gov.
$150 per day
$200 per day
Deposits must be paid at time of rental along with the rental fee.
*Security Deposits: $100 Litter & Damage Deposit required for: pavilion, amphitheater, disc golf course,
and concession stand.
**Mason Homestead Security Deposit: $250 Security &Damage Deposit
Welcome to the Park!
For your safety and enjoyment please abide by the following rules (Ord. 12-060-00, Rev. 11-5-15)
For permits or information call Parks & Recreation at 512.528.9909.
For Emergencies call 911.
You are Welcome
To enjoy the park and use the facilities for their intended purposes between the hours of 5 am and 10 pm daily (Curfew in
effect 10:01 pm to 4:59 am). Mason Homestead hours are 8 am to midnight daily
To walk your pet on a leash and to clean up your pet’s waste
Facility Reservations & Rentals
Some facilities may be rented and reserved for activities or events
Rental fees are established by Ordinance by the City Council
Swimming Pools & WaterPlayScapes
Children under 12 years can only be admitted to a pool if they are accompanied by an adult. Exceptions will be made when
taking swimming lessons from a proven and competent person authorized by the City
Children under 7 years using a waterplayscape must be accompanied by a parent or a competent person responsible for the
child’s safety and conduct
Permits are Required
For exhibits, dramatic performances, plays, motion pictures, radio or TV broadcasts, fairs, circus, petting zoos, or musical
events
For public meetings, assemblies, parades, ceremonies, speeches, political meetings or other gatherings involving 100 or more
people
For activities using amplified sound
To sell, offer or solicit goods, services or merchandise
To post or affix printed or written matter, sample or device
To distribute printed or written matter advertising or providing information about a business, commodity, service, product or
other commercial activity
To sell alcohol
Prohibited Activities
Use of glass containers
Defacing, displacing, damaging, or removing park property
Dumping or disposing of trash, garbage or brush not generated by park use
Collecting firewood
Lighting, building or maintaining fires except in designated grills, fire rings or approved BBQ grills.
Indecent acts, cursing or swearing
Possessing or discharging a gun, bow & arrow, air or gas weapon, paintball gun or marker, or any instrument with a
propelling force, spring, air or gas
Operation or use of any type of motor vehicle, motor assisted scooter or skateboard, including, but not limited to
motorcycles, motorbikes and mini-bikes on any trail, sidewalk or park area not dedicated for such use
Disturbing or interfering with other persons occupying an area or participating in a lawful park activity
Hitting or striking golf balls except in areas designated for that purpose
Riding animals except in areas designated for that purpose
Wading or swimming in areas other than pools and waterplayscapes or areas designated for that purpose
Walking or bringing any animal into a park without a leash except in a designated leash-free area
Overnight camping
Capturing, trapping, hunting, molesting or injuring wild or domestic animals
Ride bicycles or place obstacles or other modifications in skate parks
Use of metal detectors or metal detecting devices
Mason Homestead: Smoking, tobacco use or pets inside the house; fires or flame burning candles; and nails, staple
guns or tacks to hang decorations.
Penalty for Violations
Violators of any provision of the Ordinance shall be subject to removal from the park and a fine of up to $500 for each day
the violation exists
FACILITY RENTAL AGREEMENT
LEANDER PARKS & RECREATION DEPARTMENT
Ph 512.528.9909 Fax 512.528.9228 www.leandertx.gov
(Revised February 2016)
Renter Today’s Date ____ __ ____
Renting Group ☐ Paid by Renter ☐ Paid by Renting Group
Phone # Email Address _____________ ____
Address City, State, Zip
Rental Purpose Rental Date _________________
PAYMENT DUE: Rental Fee ______________
Deposit Fee ______________
Credit Card Convenience Fee ______________
TOTAL DUE ______________
FACILITIES
RATES
TIME REQUESTED
Pavilions *
☐Benbrook Ranch Park
☐ Skate Park Pavilion
☐ Baseball Pavilion
☐ Devine Lake Park
☐Bledsoe Park
RESIDENT: (In City Limits)
$50 (4 hours)
NON RESIDENT:
(Outside City Limits)
$75 (4 hours)
(Check Times)
☐9am – 1pm
☐ 1:30-5:30pm
☐6-10pm
Total
☐Amphitheater (Bledsoe Park)*
RESIDENT: $100
(2 hour) + $25 for each
additional hour.
NON-RESIDENT:
$150 (2 hour) + $50 for
each additional hour.
Date: _____________
Time: _____________
# of Hours
Total
☐Concession Stand (Bledsoe Park)*
(Must be accompanied by additional facility
rental, Ex: Field or Pavilion Rental)
RESIDENT: $50 per day
NON RESIDENT: $75 per day
Date: _____________
Total
☐Disc Golf Course Tournaments
(Benbrook Ranch Park) *
RESIDENT: $100 per day
NON RESIDENT: $150 per day
Date: _____________
Total
*DEPOSIT FEES: Litter & Damage - $100 (Pavilion, Amphitheater, Disc Golf, Concession Stand)
Deposit and Rental Fees are due at the time of rental. Payment in FULL is needed to complete
rental.
FOR-PROFIT BUSINESSES & ORGANIZATION FEE (Two times the regular rental fee)
Rental Total:
RENTAL AGREEMENT TERMS
Facilities are rented on a first come, first serve basis. The undersigned agreement is between the “City of Leander” and
the “Renter.”
1. Renters and their guests must adhere to all City Park Rules & Regulations (Ordinance 05-036-01).
2. Special Permits are required for organized exhibits, performances/plays, movies, radio/television broadcasts,
fairs, circus, music events, inflatable use, parades, political meetings, gatherings involving 100 or more persons,
activities using amplified sound, to sell, offer or solicit goods or merchandise, to post or affix printed or written
matter, samples or devices and to distribute printed or written matter advertising or providing information
about a business, commodity, service, product or other commercial activity.
3. Rentals wishing to use inflatables must go through approved vendors OR be able to meet the following criteria:
a. Show documentation of the State Certification for each inflatable to be used,
b. Provide proof of adequate liability insurance stating the City of Leander as an additional insured, and
c. Use water barrels or sand bags for securing inflatables. NO STAKES CAN BE USED IN THE PARKS!
4. Driving stakes into the ground is prohibited.
5. The use of piñatas and confetti eggs are prohibited and their use will be cause for forfeiture of your litter and
damage deposit. The facility will be checked before and after your rental time.
6. Motorized vehicles must remain on designated park roads and parking lots.
7. Rental activities can only occur during regular park hours (5 am to 10 pm daily).
8. Renters must be 18 years or older and be present on-site during the entire rental event. Renters are responsible
for the conduct and behavior of their group and for enforcing the terms of the Rental Agreement.
9. There is no guarantee that adjacent park facilities will be operational on the day of the rental.
10. Renters must submit the Rental Agreement and full payment at the time of rental. The Rental Agreement may
be submitted by mail, fax, email, or in person at 406 Municipal Dr - Leander, TX 78641.
11. Cancellations & Refunds:
Facility Reservations (Excluding Athletic Fields): Reservations cancelled more than 14 days before the rental date
will receive a full refund. Cancellations less than 14 days prior to the rental date will receive a deposit refund
only. Refunds will not be given because adjacent facilities are not operational on the day of rental
(ie.WaterPlayScape, Swimming Pool, etc.). All refunds are at the sole discretion of Parks personnel.
12. Your Rental Reservation will be posted at the rental site. For assistance outside of normal office hours
(Monday-Friday from 8am to 5pm) please call 512-585-7619.
13. Failure to comply with Rental Agreement terms may result in the forfeiture of a deposit and the right to future
use of City recreation facilities.
By signing below the Renter has read and agreed to the Rental Agreement Terms, Park Rules, Cancellation and Refund
Policy and to be personally responsible for damages or problems caused by the rental group.
___
Renter Signature Date City Approval Date
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Facility Rental Form

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Completed 13 July 2020

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