Fillable Facilities Rental Contract

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Facilities Rental Contract

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  • 45 other fields

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File type: PDF

U.S.A. forms for Illinois Valley Community College

BROWSE ILLINOIS VALLEY COMMUNITY COLLEGE FORMS

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Organization Information
Organization
Contact Phone Fax
Street Address City State Zip
Profit Non-Profit E-Mail _________________________________________________________
Event Information
Day/Date of Event Room reserved from: a.m./p.m. to a.m./p.m.
Title of Event:
Expected Attendance Room choice: (1) (2) (3)
• Will food be served? If yes, who will be catering?
(Organization is responsible for all catering arrangements. All catered events must contact IVCC’s food service vendor, DeMilio's, at
815-224-4808 to discuss arrangements.)
• Room set-up style:
• Will you require special equipment (computers, audio visual, etc.) for your event?
• Will you be advertising and/or posting signage for the event?
(If yes, please explain.)
• Will you be selling merchandise or services and/or charging admission?
(If yes, please explain.)
Insurance Requirements
Certificate of Insurance naming IVCC and its Board of Trustees as an additional insured for the event is to be received no less than seven (7) calendar
days prior to the event. If your organization invites other groups to participate, they will need to provide certificates of insurance naming your
organization as well as IVCC and its Board of Trustees as additional insured for the event.
Payment (IVCC will invoice your organization after the event.)
I have the authority to legally bind the organization which I represent herein. All College policies and regulations, including but not limited to those
listed herein, will be strictly adhered to by said organization during the course of the event. I have read and understand the Facilities Rental Policy,
the terms of which are incorporated herein by this reference, and agree to bind the organization which I represent to the terms of this Policy.
Signature of Person Responsible for Event Date:
For IVCC Use Only
Space/Room Assigned Date Time a.m./p.m. to a.m./p.m.
Space/Room Assigned Date Time a.m./p.m. to a.m./p.m.
Space/Room Assigned Date Time a.m./p.m. to a.m./p.m.
Room fees $
Additional Equipment Charges $
Additional Staffing Charges $
TOTAL $
Signature of Approver: Certificate of Insurance Rec’d:
Date Approved:
FACILITIES
RE
SERVATION CONTRACT
June 2019
815 N Orlando Smith Road
Oglesby, IL 61348 Phone
(815) 224-0300
Fax (815) 224-0388
ILLINOIS VALLEY
COMMUNITY COLLEGE
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signature
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TERMS AND CONDITIONS
1. The Organization agrees to abide by all the terms and provisions of the College’s current Facilities Rental Policy,
except that, to the extent of any provisions of this Agreement conflict with the provisions within the aforesaid
procedure, the terms of this Agreement shall apply.
2. T
he Organization and the undersigned officer, agent or representatives thereof (including the Contact Person’s
signatory hereto), individually and jointly and severally agree: (a) to pay for any loss or damages to any person or
entity, including but not limited to the College, for loss, damages to any property or person (including, but not limited
to cardiovascular or dental injuries, or injuries to any joints, ligaments, tendons, bones, teeth, soft tissue and eyes, or
death, or claims of any nature) resulting or arising from the use of College or Organization property or facility by such
use, before, during or after such use, going to and from such use, or otherwise, (b) to reimburse, indemnify and hold
harmless the College, the Board of Trustees, and the members, agents and employees thereof from any such loss,
damage or claim, including, but not limited to, its or their attorneys’ fees and costs paid or incurred by the College
otherwise in this application.
3. All individuals using College facilities or property shall conduct themselves in such a manner so as to not impede,
delay or otherwise interfere with the orderly conduct of the educational program of the College or any other activity
taking place on College property which has been authorized by the Board of Trustees, President, or other authorized
College administrator.
4. T
he Organization, and its agents, shall be solely responsible for determining the number and identity of its invitees,
and shall be responsible for supervising all of its invitees. No individual shall enter upon any other portion of College
premises at any time for purposes other than those which are lawful and/or authorized by the Board of Trustees and/or
the President.
5. I
n case the College shall be made a party to any litigation commenced by or against the Organization or Contact
Persons, then the Organization or Contact Persons shall be individual and jointly and severally liable, and agree to
indemnify, protect and hold the College harmless (and shall pay all costs, attorney fees, judgments, and expenses
incurred or paid by the College) in connection with such litigation.
6. A
ny ambiguities in this Agreement will not be strictly construed against the drafter of the language but shall be
resolved by applying the most reasonable interpretation under the circumstances, giving full consideration to the
intentions of the parties at the time of signing this Agreement.
7. T
his Agreement contains the full agreement between the parties hereto, and supersedes any and all agreements which
may have been heretofore entered into between them
.
8. T
his Agreement shall be construed and enforced in accordance with the laws of the State of Illinois, and any litigation
concerning this agreement shall be filed in the County of LaSalle and State of Illinois.
9. If any provision or portion hereof shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding or action shall be strictly construed and shall not affect the validity or affect of any other provision hereof.
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Facilities Rental Contract

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Completed 5 November 2019

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