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September 2019
Graduate Application
Visiting, Upgrading and Reactivation Students
Instructions
This application should be completed by Visiting, Upgrading and Reactivation students.
Forward application to:
Graduate Studies Officer
Faculty of Graduate Studies and Research
Saint Mary’s University – Atrium Building, Room 210
Halifax, Nova Scotia, Canada B3H 3C3
Documents submitted to Saint Mary’s University in support of the application for admission will become the property of Saint
Mary’s University and cannot be returned. Please allow 3-4 weeks for processing (or longer during peak times) before calling to
enquire about the status of your application.
Application Categories
Visiting – students intending to take courses at Saint Mary’s University on a “Letter of Permission” from their “Home
Institution”.
Note: Visiting students must submit a “Letter of Permission” to the Faculty of Graduate Studies and Research at Saint
Mary’s University and have approval from the appropriate Graduate Program Coordinator at Saint Mary's University.
Upgrading – students intending to take courses at Saint Mary’s University after completing a degree program. Please
ensure that all official post-secondary transcripts are forwarded directly to the Faculty of Graduate Studies and Research
from the institutions attended. Students must have approval from the appropriate Graduate Program Coordinator at Saint
Mary's University.
Reactivation – former Saint Mary’s University students who satisfy all of the following:
• Returning to the same academic program.
• Did not attend Saint Mary’s University for the entire preceding academic year or withdrew during the preceding
academic year.
• Students must have approval from the appropriate Saint Mary's University program coordinator.
• Not be beyond the maximum time for completion of their Graduate Program.
Application Deadlines
• August 1 for September; December 1 for January; April 1 for May
Applications received after these deadlines will be considered on an individual basis. If an application cannot be processed due
to time constraints, it will be considered for the next available session.
Residence Options
Students interested in living in residence should apply directly to the Residence Department. Applications for Single Student
Housing are available to download at www.smu.ca/administration/resoffic/app.html or by calling 902.420.5598.
Students with Special Needs
Saint Mary’s University provides support services to students with disabilities. Applicants are invited to complete the Centre’s
on-line registration form at http://www.smu.ca/campus-life/fred-smithers-centre.html, by calling 902.420.5452 or by e-mailing
fredsmithers.centre@smu.ca. Students should forward relevant documentation regarding their particular disability directly to
the Fred Smithers Centre. Staff at the Fred Smithers Centre will review the documentation and arrange an interview with the
applicant.
September 2019
Application for Visiting, Upgrading and Reactivation Students
Student: Fill out sections 1 to 4
1. Provide information about yourself
Have you previous applied, attended or worked at Saint Mary’s
Yes No
Saint Mary’s student identification #: (if known)
A
First Name
Last Name
Previous Last Name
(If applicable)
Email
Phone #
Mailing Address
Date of Birth (D/M/Y)
Social Insurance #
Country of Birth
Applicant’s Gender
Male
Female
Other
Citizenship
Canadian
Permanent Resident
Student Visa
Date of Entry (D/M/Y) _______________
2. Provide information about your application
Course Start Date
September
January
May
year
year
year
Course Completion Date
December
April
August
year
year
year
Status
Full Time or Part Time status will be determined by the number of courses taken.
Are you applying to be a visiting, upgrading or reactivation student?
Visiting
You intend to take graduate level courses at Saint Mary’s University on a “Letter of Permission” from your “Home
Institution.”
Home Institution
Mailing Address
Please attach a signed letter of permission from your home institution
List the courses
you wish to take:
Upgrading
You intend to take graduate level courses at Saint Mary’s University after having completed a degree program.
List the courses
you wish to take:
Please ensure that all official post-secondary transcripts are forwarded directly to the Faculty of Graduate
Studies and Research from the institutions attended.
September 2019
Reactivation
You intend to reactivate in your graduate program at Saint Mary’s University after failing to register in at least one
semester, or you are returning from an approved Leave of Absence.
Program
Credits Earned
Date of last registration at Saint Mary’s University (D/M/Y)
3. Visiting & Upgrading students ONLY - Provide details about your academic record
(attach an additional page if necessary)
Institution
Location
Dates Attended
Degree/Diploma Obtained
From
To
Indicate all post-secondary institutions attended. Failure to disclose will invalidate this application.
4. Sign the following declaration
I hereby certify that all of the information provided in this application is complete and correct, and I authorize Saint
Mary's University to verify any information provided as part of this application. I understand that withholding
information or falsification of information in this application or supporting documents may be considered grounds for
non-admission or, after admission, grounds for dismissal. All submitted documents become the property of Saint Mary's
University and will not be returned. Your application must be complete to be processed and a decision made.
Regulations relating to all academic matters and student conduct on campus are made by the Board of Governors and the
Senate of the University. In making this application, the student agrees to abide by all regulations, from time to time
promulgated by the University. Attendance refers to both full-time and part- time and even applies in cases of
withdrawal before completion of an academic year or program.
Signature
Date
5. Program Coordinator/Director: Fill out section 5
I approve the student’s request
Name Signature Date
Return form to:
Saint Mary’s University
Faculty of Graduate Studies and Research
923 Robie Street, Atrium Building, Suite 210
Halifax, NS, B3H 3C3
FGSR USE ONLY
Processed Date: _______________
Copy to Registrar Date: _______________
Banner Date: _______________
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Completed 3 July 2020

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