INITIAL RIGHT-OF-WAY PERMIT
CONTRACTORS DATA SHEET
Contractors Initial ROW Permit Form
Page 1 of 2
Prior to any work being done within a City right-of-way, a permit must be secured through the
Engineering Department. When a RIGHT-OF-WAY PERMIT is requested, the applicant will be asked
to provide forty-eight (48) hours notice prior to beginning work. This is to allow time for location of
utilities and to provide notice to other City Departments. Repairs within the right-of-way shall be made
within a reasonable time. Permittee shall be responsible for all work done in the right-of-way for a
period of one (1) year.
All repairs to streets, sidewalks, planting strips, or alleys shall be done in accordance with City
standards, and to the satisfaction of the City. Permittee shall place temporary surfacing on all cuts
within the right-of-way until permanent repairs are made by the Permittee. Depending on weather
conditions, cuts made in any street after September 15th may require temporary surfacing and
maintenance until weather allows for permanent replacement of the surface.
It is the responsibility of the Permittee to notify all utilities prior to any excavation. Many utilities may be
reached at the ONE CALL UTILITY NOTIFICATION 1-800-332-2344; however, this One Call
Notification does not relieve the Permittee from assuring that all utilities have received notification.
Additionally, the following should be notified when applicable: UNION COUNTY ROAD DEPT. (541)
963-1016, ODOT (541) 963-3177, and GRANDE RONDE TRANSPORTATION (541) 963-6119.
It shall also be the responsibility of the Permittee to notify ALL emergency service agencies (Police,
(541) 963-1017, ask for dispatch), Fire/ Ambulance (541) 963-3123) prior to closing and immediately
after opening any street or alley.
In case of street or alley closures, additional notification shall be provided to the US Postal Service,
United Parcel Service, and City Garbage Service.
In the event that the work within the public right-of-way requires the closure of any part of the right-of-
way or detouring of pedestrians or motorists, the City will require the Permittee to provide approved
signs and barricades or any other traffic control as recommended. This is to provide protection for
workers, pedestrians, and motorists. Permittee shall maintain required safety devices during all hours of
closures or detours. Flagmen will be used whenever two opposing lanes of traffic use less than the
normal lanes of travel without barricades to delineate travel paths or when required by the City.
ISSUANCE OF A PERMIT
If, in the opinion of the City, by reason of weather conditions or the season of the year, or for any other
reason, the proposed activity will unusually damage the City right-of-way or seriously inconvenience the
public in the use of the right-of-way, the City has the right to delay approval of the permit activities until
the probability of such damage or inconvenience has passed.
Any Permittee with current information on file with the City may request authorization by phone no less
than forty-eight (48) hours prior to beginning excavation activities, giving the necessary information
concerning the type of activity, location, estimated duration of activity, etc. Authorization may be
revoked at any time by the City for cause.