PROCEDURE
FO
R
ORDERING Info
r
m
ation Technolo
gy
Services
(
ITS
)
supported Equipment Replacement/Upgrade Computer (and related)
Equipment (see below for details).
Developed by Purchasing Department and Information Technology Services
Divisions
In accordance with this procedure, ITS Supported equipment are considered as any or all of the
following defined herein as Computers; the following items will be required to use this process
include, but are not limited to: Desktop computers, PCs, Mini Computers, Notebooks, Laptops,
Tablets, Printers, software purchases, upgrades, software site licenses and the Apple equivalents,
etc. Specifically excluded are mobile cellular phones such as Android or iPhones, or other
personal devices and accessories. The link to this New PC Request form is:
http://www.elcamino.edu/administration/techservices/docs/PC_NEW_EQUIP_REQUEST.pdf
The following year-round ordering procedure will be used:
Instructional Computers (those designated for use by students) will normally be replaced on a
3-year rotating cycle and processed through the Division of Information Technology Services.
No requisitions, regardless of funding source, are to be submitted for any instructional
computers. Submit a completed New Computers Request Form or a PC Upgrade/Replacement
Request Form to Information Technology Services.
Administrative Computers (all computers except those used by students) will be newly
purchased or replaced/upgraded on an as-needed, justified basis. Those desiring either purchase
must complete a New PC Request Form or a PC Upgrade/ Replacement Request Form. Submit
completed forms to Information Technology Services whenever a need has been identified.
Both forms are available on the MyECC portal homepage by clicking on the Purchasing link on
the Additional Divisions and Documents tab. The new PC Request form is at this link:
http://www.elcamino.edu/administration/techservices/docs/PC_NEW_EQUIP_REQUEST.pdf
Please note that there are unique object codes which must be used for computer purchase or
replacement/upgrade funding. If an individual piece of equipment totals $500 or more,
then an equipment account code should be used for fixed asset requirements.
For New PCs, use: -56411 for Instructional equip. or -56421 for Non-Instructional equip.
For Replace/Upgrade PCs, use: -56416 for Instructional equip. or -56426 for Non-Instructional equip.
Information Technology Services will create and submit a requisition(s) on your behalf,
following approval of your request by your Division Administrator. You may be contacted by
ITS for additional information. New PC Request Forms and PC Upgrade/Replacement Forms
will still be accepted year round (up until the purchasing cut-off date for all funds) for software
purchases, upgrades, software site licenses, peripheral computer supplies (surge suppressors,
non-glare screens, cords, etc.) Contact the Purchasing Department, ext. 3376 or the Information
Technology Services Division, ext. 3262 for additional information or assistance.
Rev. 04/2016
PC New equip. Rev. 02/2014
NEW PC REQUEST FORM
Requesting Division
Date
New equipment being requested:
Qty Item (PC, scanner, printer, server, etc.) Suggested Manufacturer/Model Est. Total Item Cost
ea
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(Attach additional sheet for more new equipment)…
Justification:
Funding source:
P4E
VTEA
Block Grant
CalWORKS
Other:
New equipment – Instructional ………….. Account #
New equipment – Non-Instructional …….. Account #
_ - 56411- -
_ - 56421- -
_-_
_-_
Date Administrator’s signature
OFFICE USE ONLY:
New equipment cost : $
Req’n Account No.: Other costs: $
Description of additional costs:
Information Technology Services Approval
Division standardization
Date
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