A community partnership
supported by the Lakeville Area
Active Adults, Lakeville Yellow
Ribbon and Lakeville Area
Historical Society
A recreation and resource
building for our seniors
A gathering and support center
for our military veterans
A space to preserve and
honor our history
BUILDING ADDRESS
20110 Holyoke Ave.
MAILING ADDRESS
20195 Holyoke Ave.
Lakeville, MN 55044
RENTAL INFO
952-985-4623
Creang
Community
through
People,Parks
&Programs
City council approved fees, 12/04/18
WELCOME
Thank you for your interest in the Lakeville Heritage Center. This facility serves the City’s
growing active adults population with recreational and social opportunities. It is a place to
honor, serve and support our veterans as well as a place for individuals to preserve and
participate in our community’s history. As a multi-purpose community center, we strive to
enrich the lives of all residents and to contribute to the quality of life and vitality of the entire
community.
Facility reservations are managed by an application process. Organizations/Individuals
wishing to schedule use of the facility will be required to ll out an application with the
details of the event and submit a deposit.
The City of Lakeville reserves the right to schedule activities in the Heritage Center, as well as
the right to negotiate with all Organizations/Individuals to make the best use of time
available. There may be times when groups cannot be accommodated in the Heritage
Center schedule.
Organizations/Individuals seeking to schedule use of the facility must be as specic as
possible when requesting rooms in the facility. The use of the scheduled rooms will be for
the scheduled time only. Other groups will be scheduled around and in-between
reservations as space and time is available.
BUILDING HOURS
BUSINESS HOURS
Monday-Friday, 8am-4:00pm
CLOSED for holidays:
 New Year’s Day *
 Martin Luther King Day
 President’s Day
 Memorial Day
 July 4 Independence Day *
 Labor Day
 Veteran’s Day *
 Thanksgiving
 Friday, day after Thanksgiving
 December 24 Christmas Eve day *
 December 25 Christmas Day *
*If day falls on weekend, observed on Fri. or Mon.
RENTAL HOURS
Monday-Thursday, 8am-9pm
Friday, Saturday, 8am-12am (midnight)
Sunday, 8am-6pm
Holidays (listed above), may be available for rent,
pending facility attendant availability
RESERVATION PROCESS
1. Read through our policies to ensure the space requested
will t your needs.
 Complete a Facility Rental Application form, space is not
reserved until application is received. Email form to:
kglen@lakevillemn.gov or bring it to the Heritage Center
oce at: 20110 Holyoke Ave, Lakeville MN 55044.
3. If space is available, a down payment is required at the time
the reservation is made, with the full rental fee and damage
deposits due prior to rental.

If no damages are incurred, the deposits will be returned
within 30 days following the rental period. Form of
payment accepted: credit card, check or cash.
 If using a caterer, copies of caterer’s license and liability
insurance naming the City of Lakeville as an additional
insured is required.
 All changes to reservations must be approved 5 days prior
to event.
WE MUST HAVE PAYMENT TO SECURE YOUR DATE!
GENERAL INFO
 Permit holder is responsible for reviewing Heritage Center
Use Policies and Fees.
 Staff is available and on premises during your rental should
you have questions.
 Confetti, glitter, and candles with flame are not allowed, if
present or observed, damage deposit will not be returned.
 No standing on furniture, counters, etc., if observed it may
result in loss of damage deposits.
 Renter is expected to dispose of all garbage in garbage cans.
Garbage on floors, counters etc. may result in loss of damage
deposit. Staff will provide garbage cans and empty as
needed.
 If event spills out into the hallways or other areas of the
building or exceeds maximum room capacity, this may result
in forfeiture of deposit. Rental is to be contained to interior of
rented space (exception is permitted food trucks).
 Deposit Fee: $200, (+$200/kitchen) charged up front, and
returned if space if left clean and no property damage has
occurred, (i.e. food in carpet, damaged equipment, wall,
flooring, ceiling, oven/stove clean etc. )
 Late Check out fee: $50, charged up front, and returned if out
by end time listed on permit. If time extends 30 minutes past
permit time, fees are $200/hr.
For day of rental, emergency contact, txt 612-718-7828
RENTAL INFORMATION
Parks and Recreation
952-985-4623
rental_info@lakevillemn.gov
Heritage Room
 Banquet Seating up to 160
 Wall mounted 46” TV
 Pull down projector screen
 Baby Grand Piano
 Kitchen available for additional fee
Atrium Room
 Banquet or Classroom Seating up to 48
 Mounted Wireless Projector Screen
 Wall mounted 46” TV
 Kitchen available for additional fee
Conference Room
 Seating for 10-16
 Pull down Projector Screen
 Wall mounted 46” TV
 4’x6’ White board
Smaller rooms also available see next page
Room Fees
Lakeville Resident/Business, LAAA
Member or nonprot organizations
Non-Lakeville
Resident/Business
Heritage Room
$160/4 hours, $40 each add’l hour $185/4hours, $40 each add’l hour
Heritage Room & Kitchen
$275/4 hours, $55 each add’l hour.
$575/all day (max of 10 hours)
$325/4 hours, $55 each add’l hour.
$600/all day (max 10 hours)
Atrium
$120/4 hours, $30 each add’l hour $160/4hours, $40 each add’l hour
Atrium & Kitchen
$180/4 hours, $45 each add’l hour $220/4 hours, $55 each add’l hour
Conference Room*
$30 hour (2 hour min) $40 hour (2 hour min)
Faireld Room*
$30 hour (2 hour min) $40 hour (2 hour min)
Sunshine Room*
$30 hour (2 hour min) $40 hour (2 hour min)
Kitchen
$55/hour (2 hour min) $65/hour (2 hour min)
Set up Package A
Up to 10 Tables/80 chairs
$40 $40
Set up Package B
Over 10 Tables/80 Chairs
$80 $80
*accommodate a maximum of 10-15 people
Lakeville Non-Prot Groups: Conference Room is available at no charge, up to 2 hours per month, Mon.-Fri. 8am-9pm
Ala Carte Table/Chairs Pkg A
Additional table/8 chairs $4.00 per set Additional table/8 chairs $4.00 per set
Ala Carte Table/Chairs
Table only: $5 , Chairs: $1 each Table only: $5 , Chairs: $1 each
Additional items available for a rent, see next page
RENTAL INFORMATION
Parks and Recreation
952-985-4623
rental_info@lakevillemn.gov
STORAGE
There is no long-term storage available at the Lakeville
Heritage Center. All items and materials must leave the
building immediately following the end of the rental period.
The City of Lakeville is not responsible for items left at the
Heritage Center following your event.
COAT ROOM
There is a small coat room located on the left side of the
lobby. The Lakeville Heritage Center is not responsible for lost
or stolen articles.
The following items and equipment are available
for use on a rst come-rst serve basis:
TABLES
(20) 60” round tables
(40) 8’x30” mity lite tables light grey
(14) 8’x18” mity lite tables light grey
(7) 8’x36” folding tables on wheels, brown
(4) 8’x30” banquet tables grey
(3) 6’x30” banquet table grey
(8) 3’x3’ tables (4)-brown, (4)-gray
CHAIRS
(200) chairs - armless, black mesh, stackable
OTHER EQUIPMENT
(2) Portable coat racks, hooks only (120 coats)
Podium– oor
Kitchen Rental includes the following:
(2) 100-cup coee urns (user must provide own cups &
coee)
(1) 30-cup coee thermos (user must provide own cups
& coee)
(22) Coee servers (1 quart)
(22) Water carafes
ITEMS AVAILABLE FOR RENT
 (2) 2.5 gallon glass beverage dispenser $10 ea.
 (2) Chang Dishes: $25 ea. (sternos included)
 Portable Fender Sound System $50
 Epson Portable LCD Projector: $50
 Table Linens (see below)
LINEN RENTAL
Requests for linens must be placed a minimum of 4 weeks
prior to rental date.
 White, Black, or Cream colors available for table linens
 Black and Cream must be ordered in quantities of 10
 Napkins come in various colors and must be ordered in
quantities of 100
 Prices are subject to change
 * Cream 52” x 114” $6.00 per linen
3’-4’ Square Table 52” x 52” $2.75 per linen
6”-8” Banquet Table 52” x 114” $4.25 per linen*
60” Round Table 81” x 81” $4.00 per linen
Napkins 19” x 19” $0.40 each
Table Size Linen Size Cost
FACILITY USE POLICIES
CHARGES. The rental charge shall include use of the Lakeville Heritage
Center as specied in the rates listed on the fees page.
DAMAGE DEPOSIT. The Lakeville Heritage Center requires a $200
damage deposit with all facility rentals. If damages are incurred, the
Organization/Individual agrees to fully reimburse the City of Lakeville
upon demand for any amount exceeding the original damage deposit.
This includes any and all damages to, including the loss of, the building,
furniture, equipment, xtures, grounds or any other property, real or
personal, owned, used or operated by the Lakeville Heritage Center, due
to any act or omission of the members, representatives, employees,
patrons, invitees or guests of the Organization/Individual using the
facility. If no damages are incurred, the damage deposit will be returned
within 30 days following the end of the rental period.
PAYMENT. Full rental fee payment and damage deposit is required at
the time the reservation is made.
LIABILITY INSURANCE. The Renting Organization/Individual using the
facility will sign a waiver of liability as a part of the Rental Agreement.
Policies including, but not limited to, the Lakeville Heritage Center
Alcohol Policy and Food Catering Policy may require the Organization/
Individual to provide a copy of their Certicate of Insurance as proof of
liability coverage, including host liquor liability insurance naming the
City of Lakeville as additional insured, if applicable.
CANCELLATION POLICY. The Renting Organization/Individual agrees
and understands that in the event of a cancellation, ninety (90) days
notice must be given in order for both the rental payment and damage
deposit to be returned. If less than 90 days notice is given, the damage
deposit will be returned, however, the Lakeville Heritage Center will
retain the rental payment.
NO SMOKING POLICY. The Lakeville Heritage Center is a smoke free
facility. There is no smoking allowed anywhere in the building.
PYROTECHNICS. The use of pyrotechnics, open ames or other
combustible materials within the facility is strictly forbidden.
LIQUOR. The Renting Organization/Individual using the facility shall not
sell, serve or allow alcoholic beverages of any kind to be sold, brought
into or served upon the premises except as permitted by the Lakeville
Heritage Center Alcohol Policy and in accordance with all City
Ordinances and State laws. If utilizing a caterer, the caterer shall provide
proof of licensure by the State of Minnesota. The caterer shall also
provide liability insurance coverage with minimum limits as stated in
City ordinance 3-1-9-2A and also provide a Certicate of Insurance as
proof of liability coverage, including host liquor liability insurance
naming the City of Lakeville as additional insured.
DECORATIONS. All decorations must be approved in advance of any
function. The following items are NOT ALLOWED: 1)No confetti and/or
glitter 2)No candles with ame 3)No nails, tacks, tape, glue, paint, etc.
All decorations must be hung without defacing the building. The
Lakeville Heritage Center does not provide ladders for decorating. All
decorations must meet re code regulations. No electrical circuits may
be altered.
SPECIAL SETUP. Special setup shall be done at the Renting
Organization’s/Individual’s expense under the supervision of, and
subject to, the approval of Lakeville Heritage Center Management, and
shall be furnished and paid for by the renting Organization/Individual.
CLEANUP. The Renting Organization/Individual using the facility shall
clear all areas after use unless otherwise approved by Lakeville Heritage
Center Management. The Lakeville Heritage Center and the City of
Lakeville are not responsible for any items left beyond the contracted
rental period. The Renting Organization/Individual shall also leave all
areas in a clean and orderly condition at the end of the term of this
agreement. If areas are not cleared and/or cleaned within the contracted
time period, the Lakeville Heritage Center and the City of Lakeville will
clean the facility and deduct the cleanup cost from the damage deposit.
ADVERTISING. If using our name, please state our complete name,
“Lakeville Heritage Center,” when making references.
CONDUCT. The Renting Organization/Individual is responsible for the
conduct of its guests, representatives and workers while in the Lakeville
Heritage Center.
CITY, COUNTY, STATE AND FEDERAL LAWS. All Renting
Organizations/Individuals using the Lakeville Heritage Center to conduct
any performance, public or private meeting or in giving any lecture,
concert, class or other event shall conform to, comply with and abide by
all laws of the United States and the State of Minnesota, the rules and
regulations of all Federal and State Boards and Bureaus, the ordinances
of Dakota County, the City of Lakeville and the regulations of the Fire
Department, Health Department and Police Department.
INDEMNIFICATION, HOLD HARMLESS, DEFENSE. I understand that
my use of the Lakeville Heritage Center is voluntary and that I am using it
for my benet only. I agree that my use of the Lakeville Heritage Center
facility is undertaken at my own risk, and that the Lakeville Heritage
Center and the City of Lakeville will not be liable for any claims, injuries
or damages of whatever nature incurred by me, members of my
organization, or guests of my event due to the negligence of members of
my organization, guests of my event or the negligence of third parties.
On behalf of myself and the organization that I represent, I expressly
forever release and discharge the Lakeville Heritage Center, the City of
Lakeville, its agents or employees from any such claims, injuries or
damages. I also agree to defend, indemnify and hold harmless the
Lakeville Heritage Center and the City of Lakeville from any claims,
injuries or damages of whatever nature arising out of, or connected with,
my use of the Lakeville Heritage Center. I also agree to reimburse the City
of Lakeville for any damage, breakage, maintenance or theft of
equipment beyond the damage deposit gure, if so warranted.
SUBCONTRACTING.
Renters may not subcontract any space in the
Lakeville Heritage Center.
LIGHT, HEAT, WATER, VENTILATION. The Lakeville Heritage Center
shall furnish light, heat, water and ventilation, but any special lights or
lighting xtures other than those available shall be provided and paid for
by the Renting Organization/Individual.
FIRE CODES. The Renting Organization/Individual shall not transact or
allow the transaction of any business on the premise, or keep thereon,
anything which will increase the risk of re or conict with the provisions
of the insurance policies on the building or any part thereof.
The Renting Organization/Individual understands and agrees that this
Agreement is made subject to all rules and regulations of the Lakeville
Heritage Center, and will conform to said rules and regulations and be
bound thereby. No provisions of these rules and regulations will be
waived, except with advance approval, in special cases and for good
cause, and then only by written memorandum attached to the permit
application and signed by an authorized representative of the City of
Lakeville.
RENTAL INFORMATION
Parks and Recreation
952-985-4623
rental_info@lakevillemn.gov
FOOD CATERING POLICY
Food Caterers at activities and events held at the Lakeville
Heritage Center according to the following guidelines:
 Catering areas must be left in a clean condition following each
event.
 Food and beverages must be kept in the rented room or space.
 Caterers are responsible for all table coverings. Caterers are also
expected to provide all plates, silverware and glassware for tables.
 Supplies must be removed by the end of the rental period unless
approved by, and arranged with, Heritage Center Management.
 The Lakeville Heritage Center and the City of Lakeville are not
responsible for articles left unattended or overnight.
 The caterer shall comply with all laws and regulations related to the
preparation and disposal of food, and shall procure at its own
expense all permits and licenses required by law or regulation for
the operation of catering services. The caterer will furnish the City
of Lakeville with a copy of the applicable permits or licenses.
 The caterer agrees that they will at all times, have and keep in force,
at its expense, workers’ compensation and employers’ liability,
automobile liability and professional liability insurance covering any
injury caused by act or omission on the part of the caterer in the
performance of, or with relation to, any of the work or services
provided to be performed or furnished by the caterer.
 The caterer will furnish the City of Lakeville with a copy of its
Certicate of Liability Insurance naming the City of Lakeville as
additional insured.
 The caterer shall be deemed to be an independent contractor and
not an employee of the Lakeville Heritage Center or the City of
Lakeville. Any and all agents, servants or employees of the
contractor or other persons, while engaged in the performance of
any work or services required to be performed by the Lakeville
Heritage Center, or the City of Lakeville, its agents, servants,
employees or other persons, shall in no way be the obligation or
responsibility of the Lakeville Heritage Center or the City of
Lakeville. The contractor, its agents, servants or employees shall be
entitled to none of the rights, privileges or benets of the Lakeville
Heritage Center or the City of Lakeville.
 The caterer further agrees to defend and hold harmless the Lakeville
Heritage Center and the City of Lakeville from any claims, demands,
actions or causes, or action arising out of any performance of, or
with relation to, the work or services provided to be performed or
furnished by the caterer under the terms of this agreement.
ALCOHOLIC BEVERAGES POLICY
Alcoholic beverages may be served at activities and events held at the
Lakeville Heritage Center according to the following guidelines:
Renting Organizations/Individuals may use our in-house bar service,
see Bar Services information sheet.
The holder of a caterer's permit may sell intoxicating liquor as an
incidental part of a food service that serves prepared meals. A fee of
$150.00 will be applied to permit.
All Renting Organizations/Individuals distributing and/or
consuming alcohol in the Lakeville Heritage Center must
comply with and abide by all Federal, State and Municipal laws
and ordinances.
 Alcoholic beverage service will end no later than 11:00 p.m.
Alcohol must stay in a clearly dened rental space. The Renting
Organization/Individual will be responsible for making sure its
guests follow this policy. All containers used for consumption must
also remain in the dened space.
 Service Clubs renting space at the Heritage Center may allow club
members to consume beer and wine. “Service Club” means: an
incorporated organization organized under the laws of the
state for civic, fraternal, social, or business purposes, for
intellectual improvement, or for the promotion of sports, or a
congressionally chartered veterans' organization, if: (1) 51% of
its active members reside or work in Lakeville and (2) the
Service Club has regular meetings or activities in Lakeville at
least three times a year.
 Lakeville Municipal Liquor may sponsor, host, conduct
“tastings” for educational and fundraising activities.
 Violation of the rules set forth in this policy may result in the denial
of future rental requests, cancellation of future reserved space at
the Lakeville Heritage Center and forfeiture of the damage deposit.
 The sale, consumption and display of alcoholic beverages is
prohibited at the Heritage Center except as otherwise specically
provided in this policy
Before You Decorate
These decorating guidelines must be used when you are
decorating the building to prevent damage to the Lakeville
Heritage Center and to avoid forfeiture of your Security
Deposit. A building and grounds inspection will occur after
your rental and before the Security Deposit is released.
Please follow these guidelines carefully.
 Absolutely NO glitter, confetti or candles with ame.
$200 damage deposit immediately retained if any
appear.
 Tape may not be used on any painted surface or on the
ceiling. Only approved tape may be used on oor
surfaces.
 The only adhesives permitted are “Command
Adhesive” brand hangers. To prevent damage from the
surface, they must be removed according to the
directions on the package.
 Nails, screws and thumb tacks are not allowed. Any
holes created in the walls will be considered property
damage.
 Do not hang items from the ceiling tile or light xtures.
 Decorations attached to the outside of the building or
grounds must adhere to these same guidelines.
 All decorations must be completely removed upon
vacating the building at the end of your rental. This
includes decorations or signs at the front entrance of
the neighborhood. Items not removed will be charged
$200 storage fee. Items left at the Heritage Center after
72 hours become property of the City of Lakeville.
 As permit holder you are responsible for how your
guest conduct themselves, what they bring into the
facility, damage incurred, etc.
By the City of Lakeville having received payment on the above
rental, you are agreeing to the above guidelines
and will convey the above to those that assist you with the event.
Clean Up Check List
Table and Chairs
______Wipe o all tables
______Wipe o all chairs
______Clear o all tables
Personal Items (linens, decorations, food, etc.)
______All must be removed from building prior to end
of rental time (otherwise becomes property of City of
Lakeville)
Walls and Ceiling
______Remove all decorations, and/or Command hooks
Floors - including Main Room, Entry, kitchen and
bathrooms
______Pickup all debris/food from the oor
______Sta will sweep and vacuum oors
Kitchen
______Wash all items borrowed from City and leave on
the green shelves in the drying rack
______Wipe down counter tops and stove
______Clean up any spills in the oven, on the walls and
cabinets
______Clean out sink
______Clear all items from the refrigerator
______Wipe up spills in the refrigerator
______Sta will empty trash containers
______Turn o stove and oven
Trash
______Sta will empty trash containers. Trash should be
bagged and left in garbage cans.
Lights and Locks
______Sta will turn o all lights and lock doors.
Police
______If Police are called by City of Lakeville sta to
assist with issues. A citation may be issued by
Police.
RENTAL INFORMATION
Parks and Recreation
952-985-4623
rental_info@lakevillemn.gov
FACILITY RENTAL APPLICATION
Name of Applicant:
Address:
City/State/Zip:
Phone: E-mail: Serving Alcohol: Y or N
Event : Expected Attendance:
Name of Organization: Tax Exempt— Tax ID #
 Your reservation is not conrmed until the reservation and damage deposit fees are received.
 The Renting Organization/Individual agrees and understands that in the event of a cancellation, ninety (90) day notice must be given in order for both the rental payment and damage
deposit to be returned. If less than 90 day notice is given, the damage deposit will be returned, however, the Lakeville Heritage Center will retain the rental payment.
 Damage deposit will be refunded to you within 30 days following your reservation date contingent upon city staff recommendation and policy, unless a request to hold the deposit for
future reservations has been made.
 Late fee - $50, charged up front, and returned if out by end time listed on permit. If time extends 30 minutes past permit time, fee is $200/hr.
 Rental of the Heritage Center rooms are on an hourly rate. The hours shown here will cover the entire time required for the renter to decorate, set-up, conduct the activity, and clean up the
facility after use. The facility must be vacated promptly at the conclusion of the time specied on the contract. All changes to reservation must be approved 5 days prior to event.
City of Lakeville Parks and Recreation Department Facility Usage Release and Indemnication Agreement: As lawful consideration for being permitted to use a park or recreational
facility belonging to the City of Lakeville, I acknowledge, understand, and agree on behalf of myself and my organization, group, or business:
1. Use of the facility includes the risk of serious bodily injury or death including, but not limited to, possible exposure to and illness from infectious diseases including but not
limited to methicillin-resistant Staphylococcus aureus (MRSA), influenza, and coronavirus disease 2019 (COVID-19). While particular rules and personal discipline may reduce
this risk, the risk of serious illness and death does exist; and,
2. I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASEES or others, and
assume full responsibility for my use of the facility; and
3. I willingly agree to comply with the stated and customary terms and conditions for use of the facility as regards to protection against infectious diseases, including but not limited
to any applicable Governor’s Executive Orders and Department of Natural Resources (DNR) and Minnesota Department of Health (MDH) guidelines related to the activity,
including the Outdoor Recreational Guidelines, which can be found at https://www.dnr.state.mn.us/aboutdnr/covid-19-outdoor-recreation-guidelines.html. If, however, I observe
any unusual or significant hazard during my presence or participation, I will remove myself from participation and bring such to the attention of the nearest official immediately;
and
4. I, for myself and on behalf of my heirs, assigns, personal representatives and next of kin, and my organization or group HEREBY RELEASE AND HOLD HARMLESS the City
of Lakeville, and its officials, officer’s, agents, volunteers and employees ("Released Parties"), from liability for injuries or damages, including any losses caused by the
negligence or strict liabilities of the Released Parties. I further agree on behalf of myself and my organization or group to protect, indemnify, and hold harmless the Released
Parties from any and all claims, liabilities, damages, or rights of action directly or indirectly arising from the use of these facilities. This agreement is specifically binding upon my
spouse, heirs and assigns, and on the spouses, heirs or assigns of any member, employee, or participant of my organization of business. This agreement to release a
nd
indemnify the City does not apply in the event of the City's gross negligence or willful and wanton misconduct. I warrant that I am authorized to enter into this agreement on
behalf of my organization, group or business. Further, I agree and acknowledge, on behalf of myself or my organization, group, or business and as a condition to use of the
park or recreational facility as follows: I am responsible for reimbursing the City for any loss or damage to the park or recreational facility occasioned by, or in connection with
the use of the City Property. Use of the park or recreational facility is subject to the conditions, rules, regulations and policies set forth by the City of Lakeville for such use and
I
have been given a copy of such conditions, rules, regulations or policies and agree to comply with the foregoing. I am responsible for clean-up of the park and facilities following
use, including the pick-up and proper disposal of all trash, litter or other debris left on the park or recreational facilities following use.
Permit Holder: (signature)___________________________________________ Date: ________________
Date(s) Day(s) of Week Room Requesting Start Time End Time # of Tables
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