Event Safety Checklist
The following checklist provides guidance on safety issues that you may encounter at a Scouting event. This is a tool
designed to create conversations among event organizers around risks and ways to mitigate or eliminate them.
Event Name: _____________________________________ Event Date(s): _____________________________________
Event Location: ___________________________________ Total Number of Attendees Expected: ___________________
Event Organizer: __________________________________ Event Day On-site Contact: ___________________________
Venue Contact: ___________________________________ Event Day On-site Contact: ___________________________
Have the following been conducted or discussed with venue owners?
o Initial meeting conducted o Venue rules/requirements o Site walk-through conducted o Event map constructed
Are the following items needed?*
o Insurance requirements met o Contracts/indemnication o Participant liability waivers o Supplemental insurance
*Note: Communication with the council or the council ERM Committee can help in this area.
Has the following information been conveyed to event attendees?
o Logistics (time, place, etc.) o Parking plan/area(s)
o Safety/venue requirements o Areas where vehicles are not permitted
o Meals provided or not o Items prohibited at the event
Has the process for setup and teardown been established?
o Setup/teardown dates and times o Storage areas o Tools needed
o Special equipment needed o Barricaded areas/fencing
Have hazards been identied for the following areas?*
o Large assembly tents o Stages o Adult supervision for areas
o Inatables o Booths
*Note: In some municipalities, permits may be needed for setting up temporary structures
Have the following safety issues been addressed?
o Attendee safety moment planned? o Road closures/barricaded areas o Drinking water at the event
o Tripping hazards (cords, etc.) o Risk assessments done o Other __________________
o PPE (gloves, vests, etc.) needed o Pest control __________________________