Fillable Event Permit Application Community and Economic Development (City of Winooski)

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Event Permit Application Community and Economic Development (City of Winooski)

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Event Permit Application
Community and Economic Development
This application will be reviewed and approved by the Police Department, the Public Works
Department, and the Fire & Code Department. Event Permit Applications must be submitted at
least 30 days in advance of event date for any event involving street closures or over 200
attendees*
Required Event Information
Event Name __________________________________________________________
Event Date(s) _____________________ to _________________________
Event Hours of Operation ______________________________________________
Sponsoring Organization _______________________________________________
Organization Address __________________________________________________
City ___________________ State ________________ Zip _____________
Phone ______________________
Contact Name ________________________________________________________
Phone _____________ Cell ______________ Address _______________________
Email ___________________ Event Website _______________________________
Has the event been held in Winooski previously? □ Yes □ No
If yes, when? _____________________
Will your event involve any of the following?
□ 200+ participants/attendees □ Street closure □ Serving alcohol
Attendance Information
*Events with over 200 attendees require City Council approval
Anticipated number in attendance (includes, participants, staff, vendors, spectators, etc.):
____________________
Street Closures □ Yes □ No
*Events with street closures require City Council approval. Fees are collected upon event approval
and prior to issuance of event permits.
Fees: $500/day for Winooski Falls Way
$50/day for block parties on residential streets
Street Name
Start Date
End Date
Time Closed
Time Opened
Please give a brief description of your event, its location, and any additional notes:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Event Element/ Requirements
Please carefully review and check all boxes that apply to your event.
Element
Description
Requirements
Insurance
General Liability Insurance in the
amount of $1,000,000 per
occurrence is required for: all
festivals, moving athletic events, and
other events as determined by the
City. Insurance certificates must be
received before your permit is
issued.
□ Insurance Certificate Attached
- City of Winooski must be
named as additional insured
- Include the name and date of
event
□ No Certificate Attached
- Event sponsor will review
requirements with City staff
Alcohol Sales/Use
□ Yes □ No
If you plan to sell/consume alcohol at
your event, applicants requesting a
special event permit or catering
permit must submit the permit
application no less than ten (10) days
prior to the event and receive
approval from the city clerk. All fees
must accompany the application and
shall be paid to the Dept. of Liquor
Control. Any event of more than 200
people or that requires closure of a
city street requires that the
application be submitted no less than
thirty (30) days prior to the event
and must be approved by the Liquor
Control Board. (City Ordinance Ch. 5)
□ Vermont Dept. of Liquor Control
Application for Festival Permit and
associated fees attached
Tents or Canopies
□ Yes □ No
Tents over 1,200 square feet require
a permit from the Vermont
Department of Public Safety. Permits
must be filed at least 30 days in
advance of event. The City may issue
additional requirements or conditions
pursuant to review of site plan.
Tent(s) over 1,200 sf will be used
□ Yes □ No
Foo
d/Beverage Vendors
□ Yes □ No
All vendors must be licensed by the
Vermont Department of Health.
□ The event will have
food/beverage vending and the
event organizer will ensure that all
vendors are licensed
Par
k Usage
□ Yes □ No
If the event is held in a City park,
please verify that the park facility is
available on your date at
winooskivt.gov before applying for
an event permit. Fees for softball
fields, field lights, and Richards Park
are listed on the site.
Parks are reserved on a “first come,
first served” basis as permit
applications are received.
Fees are collected upon event
approval and prior to issuance of
event permit:
Casavant $200/day
Gilbrook $150/day
River Walk $150/day
Landry Park $150/day
Ro
tary Park Usage
□ Yes □ No
Fee for use of Rotary Park is
$200/day due upon approval of
event and prior to issuance of event
permit.
Due to traffic and pedestrian safety
concerns, events with over 200
attendees will require crossing
guards.
Will your event require crossing
guards?
□ Yes □ No
What is your plan for providing
crossing guards?
Pow
er Supply Usage
□ Yes □ No
Event sponsors are responsible for
ensuring that all portable wiring and
equipment shall be installed in
compliance with National Electrical
Code. Events are subject to spot
inspections at the City’s discretion.
City will work with event sponsors to
provide information and guidance.
Sta
ge
□ Yes □ No
Stages at events should be erected
and inspected by a professional
rental or production company.
Sta
ge Vendor _________________
Amplified Sound
□ Yes □ No
No musical instrument, phonograph,
sound-making device or sound
producing system or vocal activity
shall exceed 100 decibels as
recorded from the curb line outside
of the permitted space, or a
reasonable distance from the sound
producing activity, as applicable.
(City Ordinance, Ch. 26) Compliance
with the noise abatement period
from 10 pm to 7 am shall be
required.
□ Amplified sound will end by 10
PM
□ Amplified sound will not exceed
100 decibels as recorded from the
curb line
Garbage/Litter/Recycling/Compost
No person shall deposit, throw,
cause to be deposited or thrown, or
permit to remain on any public or
privately-owned property in the city,
any garbage, rubbish or refuse (City
Ordinance, Ch. 7). Events shall
comply with all Vermont Universal
Recycling Law requirements.
How will you dispose of garbage
generated at your event?
□ Trash hauler will be contracted
□ Other (explain):
Please describe your recycling
plan:
Restrooms
Events may require restroom access
for your participants and attendees.
Please describe your plan for
event restroom access:
Security
If your event involves alcohol or will
have peak attendance of 200 or
more, you may require security.
Please describe your plan for
event security:
Ambulance/Medic/First Aid Plan
Upon request of the City, event
sponsor may be required to have a
medic on site or a contracted
ambulance provider.
Applicant will be informed by City
staff if a medic or ambulance
provider is required after review of
application.
Emergency Vehicle Access
Emergency vehicle access will be
maintained for all events.
The City will determine
requirements.
Parking
Events should consider locations that
have sufficient parking options.
When attendance is projected to be
greater than nearby parking can
accommodate, shuttles or other
means of attendee access should be
considered.
Where will event participants
park?
_______________________________
Will a shuttle from distant parking
locations be necessary?
Site Plan or Route Plan
For all events on City streets, parks,
lots, or property, a detailed site plan
must accompany the application. The
following must be labeled on the
plan:
- All entrances and exits
- Street closures
- Sidewalk usage
- Stage
- Food vendors
- Other vendors
- If alcohol is served, its gated
location
- Restrooms
- Power supply connections
- Tent locations and sizes
- Location of barricades
- If the event is a moving
athletic event
(run/walk/cycling) or a
parade/motorcade, you are
required to submit a detailed
route map with arrows
indicating direction of travel
□ Site plan showing required items
attached
□ Yes □ No
For Office Use Only
PD
□ Approved
□ Denied
DPW
□ Approved
□ Denied
Fire/Code
□ Approved
□ Denied
Health
□ Approved
□ Denied
Community Services
□ Approved
□ Denied
City Manager
□ Approved
□ Denied
Council
□ Approved
□ Denied
Permit Issuance Date _________
Require City Manager Approval (Between Classification)? □ Yes □ No
City Manager: Require Council Approval (Between Functions)? □ Yes □ No
City Council Meeting Date Where Approved (Attach Minutes) _______________
Conditions:
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Event Permit Application Community and Economic Development (City of Winooski)

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Completed 25 January 2021

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