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Establishing New Student Groups and Organizations (River Parishes Community College)

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Establishing New Student Groups and Organizations
River Parishes Community College encourages students to form groups and organizations for the benefit of the
student body, the college, and the community. There are no limitations on the size of a group or
organization; however, there must be at least ten (10) prospective members in order to form a club or
organization. All registered groups and organizations must abide by the rules and regulations outlined in this
document and in the RPCC Student Handbook. In addition, all groups’ and organizations’ purposes must
align with the College’s mission and goals.
In support of Louisiana Community and Technical College System Policy #2.005, Student Organizations,
activities of student organizations which are incompatible with this purpose are prohibited.
According to Louisiana Community and Technical College System Policy #2.005, Student Organizations are
classified as follows: Honor, Leadership and Recognition Societies; Political Organizations; Governmental
Organizations; Divisional Organizations; and Specialty Organizations.
Who Can Propose a Group or Organization
Any students who wish to organize a group or organization may do so, provided that they follow the necessary
steps. The group or organization must have an advisor and at least ten (10) prospective members to apply
for registration. Students are encouraged to meet with the Chief Student Affairs Officer prior to submitting
any registration paperwork in order to discuss their ideas and plans regarding the potential group or
organization.
Advisors
An advisor must be selected to work with each group and organization. When choosing an advisor,
remember that the individual will be volunteering his/her time. It is best to select a faculty or staff member who
has expressed an interest in the group or organization and who will be willing to help reach the goals
established by the organization.
Membership
Any River Parishes Community College student may participate in any group(s) of his/her choice, provided that
he/she meets the requirements of the group(s) of interest. It is assumed that extracurricular activities will not
take priority over academic pursuits. It is strongly recommended that students having academic difficulty curtail
group and organization activity. Groups and organizations are prohibited from discriminating or refusing
membership on the basis of race, color, national origin, age, disability, sex, gender identity, sexual
orientation, religion, political beliefs, or marital status.
How to Propose a Group or Organization
Once a potential group or organization has established goals and has discussed them with the chosen advisor,
the group or organization must submit the following paperwork (all forms are included in Appendix A) to
the Vice Chancellor of Student Affairs:
• New Student Group or Organization Registration Request (Form A)
• Student Group or Organization Roster Registration (Form B)
The above documents will form the group or organization’s formal Charter. All potential groups and organizations
will be required to present their initial Charters at a meeting of the Student Government Association for
approval. Once approved, all future revisions and amendments to the group’s or organization’s Charter will
require the approval of the Vice Chancellor of Student Affairs before going into effect. Form B, for
example, should be updated soon after the group or organization’s approval to include any newly-elected
officers. An updated copy of each group’s or organization’s Charter must always be kept on file in the Office of
Student Affairs.
Student Government Association (SGA) Participation
The Student Government Association (SGA) is the governing body for all RPCC students, student groups, and
organizations. It has been mandated by the SGA that each student group and organization must select a
representative to serve as a member of the Student Organization Committee in the Student Government.
Form A: New Student Group or Organization Registration Request
NAME OF GROUP OR ORGANIZATION:
Please indicate the category which best describes your group or organization:
Special Interest Programming Academic Social Faith-based Service
The following people have been selected to conduct business and answer any questions about the group or
organization:
President (or other appropriate title)
Name: _________________________________________________________ Student ID#
E-mail Phone
Advisor (must be a full-time River Parishes Community College faculty or staff member)
Name: _________________________________________________________
Department E-mail
Phone
Is your group or organization affiliated with a National Organization? Yes No
If yes, please list your National Headquarters contact information:
Is your group or organization's membership open to all RPCC Yes No
students? If no, please explain:
Do you have membership limitations? Yes No
If yes, please explain:
Please indicate how your group or organization plans to receive funding:
□ Fundraising
□ Membership Dues: $
□ RPCC Student Government Association
□ Other _______________________
I
Group’s or Organization’s Benefit to the College:
Group’s or Organization’s Goals:
Meetings
Days/Times:
Location:
Our group or organization has read and understands the privileges and responsibilities as defined in the
current River Parishes Community College Student Handbook and the Student Organizations Handbook.
Name
Signature
President
Vice President
Secretary
Treasurer
Advisor
Return this form to the Vice Chancellor of Student Affairs.
For Office of Student Affairs use only:
Student Government Association: □ Recommended □ Denied DATE:
Vice Chancellor for Student Services: Approved Denied DATE:
Signed:
Account # _____________________
Form B: Student Group or Organization Roster Registration
Name of Group or Organization:
E-mail Address
Phone Number
President:
Vice President:
Secretary:
Treasurer:
Advisor:
Member’s Name
E-mail Address
Phone Number
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Form C: Student Group or Organization Event Proposal
NAME OF GROUP OR ORGANIZATION:
Title of Event:
Proposed Date, Time, and Location of Event:
Type of Event: □ Activity
□ Service Event □ Fundraiser
Estimated Cost of Event:
If Fundraiser, Estimated Amount to be Raised:
Itemized List of Estimated Costs
Vendor:
If Fundraiser, Proposed Use of Raised Funds
Description of Proposed Event
*Please attach flyer to Event Proposal*
Please indicate the Student Learning Outcome(s) within the Office of Student Affairs that most closely
align with this event:
Acknowledge the connection between their classroom learning and real life experiences
Explain how relationships built through involvement contribute to self-understanding
Describe how their involvement clarifies their values regarding inclusiveness, integrity, leadership, service,
and collaboration
Articulate how their engagement affects their overall educational experience
Participate in co-curricular experiences that will increase their ability to persist and progress towards college
completion
Apply critical thinking and ethical leadership principles
Event’s Primary Contact Person:
Email: Phone:
Our group or organization has read and understands the rules and procedures regarding River Parishes
Community College group- and organization-sponsored events as outlined in the Student Organization
Handbook.
Signature
Date
President
Advisor
THE CONSUMPTION OF ALCOHOLIC BEVERAGES AT ANY COLLEGE ACTIVITY IS STRICTLY PROHIBITED.
FUNDRAISING ACTIVITIES WHICH INCLUDE RAFFLES MUST ADHERE TO THE GUIDELINES ESTABLISHED BY
THE LOUISIANA OFFICE OF CHARITABLE GAMING.
Return this form to the Chief Student Affairs Officer.
For Office of Student Affairs & RPCC Foundation use only:
Date Received:
Vice Chancellor: Approved Denied DATE:
Signed:
***Fundraising Only
RPCC Foundation Director: Approved Denied DATE:
Signed:
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Completed 26 July 2020

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