Equipment: (such as account codes: 710002, 710013, 710020, 710030, 710031, 710034, 711000, 711013, 711030, 711032,
711034, and 711999)
Prior to entering a requisition for equipment it is important to verify that the area is ready to receive the
equipment such as:
□ Facilities should be contacted for assistance. Are any modifications required (such as electrical,
HVAC, plumbing, floor reinforcement, fume hood, etc.)
□ Does the equipment fit in the designated area, entry area and elevator?
□ H
ow will the equipment be moved? Does it require a rigger? What is the weight and overall
dimensions of the equipment?
□ Do I have sufficient funds to cover the costs associated with the fit-out and move of equipment?
□ If you are trading in a piece of equipment you must first complete a Surplus Property Form
available on the Purchasing Department website or can be accessed via the following link
:
h
ttp://www5.njit.edu/finance/purchasing/forms/
and receive confirmation that the item may be
traded-in. The quote and requisition will need to reflect the value of the trade-in.
Once all of the items above have been addressed, you can then proceed with your requisition; which must
include the following information to insure that the correct merchandise is received.
□ Quotation Number, State Contract number and or Bid number (entered in the “Document Text
”
print box)
□ Item #, Part # and or Model # (entered on each commodity line item)
□ Detailed Description of item on each commodity line
□ Correct quantity and unit cost
□ Warranty period
□ Installation costs (if vendor is installing a Certificate of Insurance is required)
□ Expected delivery date
□ If ordering from overseas, the requisition must include all costs for import and brokerage fees.
