EMPLOYEE TERMINATION CHECKLIST
Central Oregon Community College
(For Supervisor Use)
This checklist is designed to guide supervisors through the process of employee termination at Central Oregon Community College. It
should be reviewed with staff members prior to their departure.
Please send a completed copy of this form to the Office of Human
Resources (Newberry, Room #103) for placement in employee’s file.
Supervisor’s Name (print):
Please check off items:
1. THE ITEMS IN THIS SECTION MUST BE COMPLETED WITHIN THREE WORK DAYS of receipt of
Notice of Voluntary Resignation
Provide a letter of resignation to the office of Human Resources (original or email to email@example.com). If a
faculty member, please also notify the VP for Instruction as well.
If the employee would like an “Exit Interview” with the Director of Human Resources, please instruct him/her
to call 541-383-7216 for an appointment.
Request employee to fill out a TALX form and return it to Payroll at his/her earliest convenience. The form is
online under Employee Login/HR Forms/Termination.
Request that the employee provide a written summary of projects to be transferred to other staff members to
ensure a smooth transition of work.
2. SECURITY On the effective date of termination, remove the employee’s authority to use central
administrative resources of the college:
Collect I.D. badge from employee, and return it to the Information office in BEC. Collect credit card(s), if
Return all keys/access cards for buildings, suites, offices, laboratory, desk, files, cabinets, equipment,
vehicles, etc., to supervisor.
Terminate parking permit.
3. RETURN OF COLLEGE PROPERTY (on-campus and off-campus locations):
Equipment, furnishings, and supplies
PC’s/laptops and accessories, mobile phones and pagers
Books, journals, and other office literature
For instructional staff: Copies of all grade records in accordance with college policy
4. COLLEGE COMPUTER USAGE
Remove all personal/non-essential software from computers
Change all access passwords on office personal computers and other equipment
Request that the employee save all relevant documents to the appropriate department drive
Return all computer discs, tapes, etc.
Remove any COCC-licensed software from personal home computers