Fillable Employee Offboarding Checklist (Saint Louis University)

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Employee Offboarding Checklist (Saint Louis University)

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1
Updated September 2017
SAINT LOUIS UNIVERSITY EMPLOYEE OFF-BOARDING CHECKLIST
First Name: Banner ID Number
Last Name: User ID: Department
Position Title:
Last Day Payroll:
Monthly Bi-Weekly
Please initiate this form once an employee has submitted a letter of resignation or is involuntarily terminated.
•
An EPAF must be submitted ASAP (within 2 business days of receiving resignation letter)
•
The EPAF initiates system notification for termination of computer system access.
Supervisor Checklist
Yes N/A
Collect resignation letter from employee
Send copy of resignation letter to Business Manager
Send original resignation letter to HR
Inform employee SLU Benefits department will send separation benefit information (COBRA)
If employee is terminated involuntarily, ensure all systems are removed immediately
Notify the director of Pius/Med School Library that the employee is leaving the University
Notify the Practice Management Office to disable IDX access (SLUCare Only)
Notify the program manager of the Office of Research and Innovation to deactivate eRS account and electronic
comparative medicine PI and staff account
Contact security personnel of all employee access to Tenet and SSM Healthcare systems
Notify Information Teachonology Services to:
Disable VPN and/or dial-up remote access
Disable EPIC/Citrix access
Items to be collected:
Keys
ID Card
Uniform
Communication Equipment
Computer Equipment
Travel & Entertainment Card and P-Card (from Employee)
_______________________
2
Updated September 2017
SAINT LOUIS UNIVERSITY EMPLOYEE OFF-BOARDING CHECKLIST
Business Manager Checklist
Yes N/A
Process termination EPAF
Check EPAF to ensure completion
Check Vacation Payout/accrual
Terminate computer software systems & shared drive access
Change name in approval queues for banner finance and/or timekeeping
Update organization chart
Employee job requisition on people admin submitted
Items to be collected
Travel & Entertainment Card and P-Card (from Supervisor)
_______________________
Employee Checklist
Yes N/A
Notify Parking and Card Services to cancel your parking prior to your last day (314) 977-2957
I have verified that my permanent address in Banner Self Service is accurate
I have saved my SLUNet ID and password, as I will have indefinite access to my employee records in Banner Self
Service via URL http://banner.slu.edu
Complete HR Exit Survey/Interview
Necessary documents should be placed in a secure area for incoming replacment and/or supervisor (electronic or
paper)
Make arrangements with manager to move business related information from email, documents and sites
Change outgoing phone message
Provide voicemail pin code to supervisor
Remove all personal items from office/work area
Complete summary of ongoing projects and status to supervisor
I and/or my dependents are presently enrolled at Saint Louis University using Tuition Remission
I have purchased and installed Microsoft campus software from the university ITS department for a home computer
during my employment
I am presently making payments through payroll deduction for items purchased through the University
I have outstanding travel advances or loans through the University
I have books on loan from the Pius and/or Medical Center libraries
Items to be returned to Supervisor:
Keys
Uniform
Communication Equipment: Nextel, Pager, & other misc. equipment
Computer Equipment: Laptop, Tablet, & other misc. equipment
Travel & Entertainment Card and P-Card
_______________________
3
Updated September 2017
SAINT LOUIS UNIVERSITY EMPLOYEE OFF-BOARDING CHECKLIST
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Completed 20 July 2020

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