Fill - Free fillable Elgin Community Collge Internship Program (Elgin Community College) PDF form

Internship:

Employer

Sponsor

Handbook

Elgin Community College

Strategic Partnerships &

Experiential Learning

1700 Spartan Drive

Elgin, IL 60123

847.214.7454

workforce@elgin.edu

Updated May 2019

(JMO)

ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM

RAISING THE STANDARD OF PROFESSIONALISM FOR THE FUTURE

WORKFORCE

Your commitment to partnering with Elgin Community College to develop a quality

workforce makes this program possible. Participating in the internship program offers you

and your organization many benefits:

• Identify and develop future employees—Augment your talent pipeline while

training and evaluating possible future employees.

• Low cost--Supplement staff for special projects and short-term assignments

allowing your current employees time to work on more important or detailed

projects. There is no obligation to hire at the end of an internship.

• Excite your team—Interns provide an opportunity to build and strengthen your

current employee’s skills as well as reinvigorate job interest and productivity.

• Enthusiasm and a new perspective—Interns bring a year round source of highly

motivated pre-professionals who are excited to contribute and can perform a

variety of tasks. They may provide your organization with innovative ideas and an

additional point of view.

• Ensure a quality workforce--Benefit both your organization and the community by

helping to develop a qualified, professional workforce.

• Low risk—Each internship has a specified duration of time and either party may

choose to end the relationship at any time.

What is an internship?

An internship is intended to be a learning experience combining classroom knowledge and work

experience for the purpose of becoming more qualified as an employee in the student’s field of

choice. It is important to note that the experience itself does not equate to learning. Internships

solidify classroom knowledge through intentional learning objectives agreed upon between the

college and the student under supervision by the employer. Basic differences between an

internship, job, and volunteer experience are highlighted below.

Internships allow students to gain experience whereas a job is given once you have that experience.

1

Elgin Community College Office of Strategic Partnerships & Experiential Learning

ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM

Internship Job/Work Experience

Volunteer

*Non-Profit Only*

Description

Experiential workplace activity

which allows students to

synthesize classroom theory

with work practice. There is a

balance between learning and

contributing.

Duties, responsibilities, and

tasks benefiting the employer

performed for wages.

“…individual who performs hours

of service…for civic, charitable, or

humanitarian reasons, without

promise, expectation or receipt of

compensation for services

rendered.” (Department of Labor)

Work

Duties

Intentional learning objectives,

structure, and assignments are

developed in advance between

employer, student and ECC.

Position activities are job

description and supervisor

driven.

Position activities are site need

and supervisor driven.

Timeframe

Has a specific duration. Many are

16 weeks long, but may be up to

a year in length or intermittent.

Open ended with the duration

determined by employer or

employee.

Length of time determined by

volunteer.

Hours per

Week

20 or less (suggested) set hours

per week for the duration.

Determined by company and

accepted by employee.

Determined by site and volunteer.

Evaluation

Ongoing constructive feedback

and structured evaluation by the

supervisor or mentor is

expected to assist the student in

increasing technical skills and

professionalism.

Completion and outcome of

tasks are evaluated based on

company standards.

Tasks are evaluated based on site

standards.

Wage

Guidelines

and Laws

Follows Fair Labor Standards

Act Department of Labor Wage

and Hourly Division guidelines*

Follows Department of Labor

Fair Labor Standards Act

guidelines

Volunteer non-wages not

regulated by law

Wages

Paid or unpaid.

Paid internships establish a

reasonable balance between the

intern’s learning goals and the

tasks of the employer. Unpaid

interns must meet guidelines of

the DOL Wage and Hourly

Division.*

Paid Unpaid

ECC Credit

or Non-

Credit

Credit or non-credit available Non-credit only Credit or non-credit available

ECC Contact

Joseph Onesimus

Internship Coordinator

847.214.7860

Jonesimus@elgin.edu

Strategic Partnerships &

Experiential Learning

847.214.7454

workforce@elgin.edu

Amybeth Maurer

Director of Orientation and

Student Life

847.214.7423

amaurer@elgin.edu

*

See US Department of Labor Wage and Hour Division Fact Sheet #71 https://www.dol.gov/whd/regs/compliance/whdfs71.pdf

2

Elgin Community College Office of Strategic Partnerships & Experiential Learning

ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM

Is an intern right for you?

To determine if sponsoring an intern is the right choice for you and your organization, ask yourself

the following questions:

1. Do you have a specific project, assignment or job that will provide a quality working and

learning opportunity for an intern? Examples of specific projects or jobs include:

a. A social media competitive analysis with metrics of clients and/or competitors

for a business or marketing major

b. A web analysis for an IT major

c. Accounts receivable processing for an accounting major

d. Summarizing and abstracting depositions and documentary evidence for a

paralegal major

e. Running a CNC machine under supervision for a CNC student

2. Do you have a location for the intern to work?

3. Would you and your organization benefit from the latest technology, perspectives and

relevant skills being taught in ECC’s classrooms?

4. Do you have time to support a student, offer insight into your organization and allow

participation in relevant meetings, events and functions?

5. Do you want a chance to evaluate future talent?

6. Do you have senior leadership buy-in?

If you answered yes to all of the questions, you are ready to sponsor an intern!

Steps to Becoming an Internship Sponsor

1. Contact Joseph Onesimus, Internship Coordinator, at 847.214.7860 or

jonesimus@elgin.edu, who works directly with skilled students.

2. Create an internship description covering scope of work and internship timeframe. The

Internship Coordinator can assist you with this process or use the format on page four as

a template.

3. The Internship coordinator will market and prepare students, forwarding qualified

student resumes and/or cover letters for evaluation and interview.

4. Select and hire the intern.

5. Advise the Internship Coordinator of intern selection and complete the Internship Learning

Agreement.

6. Orient the student on the first day emphasizing relevant company policies, procedures, and

safety. A suggested orientation checklist is on page six.

7. Meet with the Internship Coordinator via phone or at your work location to assess the

student’s progress during the work term.

8. Complete a short verbal evaluation of the student’s work at least every other week and a

written evaluation at the end of the internship. A sample written evaluation is on page seven.

9. If any difficulties or concerns arise, immediately contact the Internship Coordinator who

will work with you to resolve the issue.

3

Elgin Community College Office of Strategic Partnerships & Experiential Learning

ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM

Elgin Community College Student Internship Position (suggested format)

Company name _Address

City

_State

ZIP _Phone

Contact Person _Email

Internship position,

duties

and

responsibilities:

_

Technical skills, classes

completed, and/or

educational

field

required

from

student intern:

_

Target start date

Internship duration Hours required per week

_

Schedule

∆

Fixedhoursrequired:

∆

Flexible

Wages

∆

$ per hour

∆

Stipend $

Unpaid/volunteer

Supervisor/mentor

Supervisor phone Email

Hiring Guidelines

Interns are subject to the same rules and regulations as your other employees. Interns should be

advised at the beginning of the work experience of all policies governing employment conditions,

hours of work, safety practices and procedures, and supervisor expectations.

The college provides all of its programs on a nondiscriminatory basis and is committed to providing

full and equal access to all students.

4

Elgin Community College Office of Strategic Partnerships & Experiential Learning

ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM

Student Wages

Elgin Community College endorses employment compensation for our students. Fair wages help

students make a significant contribution to their own education and provide employers a more

diverse intern applicant pool. A student’s wages generally reflect his/her skill level, the complexity of

the job, prevailing wages for the type of position, and applicable federal, state and local laws. The

Department of Labor wage guidelines may be accessed at

https://www.dol.gov/whd/regs/compliance/whdfs71.pdf

Workers Compensation Insurance

When a student is hired for wages you, the employer, provide workers compensation insurance and

liability coverage as you would for any other employee.

Roles and Responsibilities

STUDENT INTERN INTERNSHIP COORDINATOR

INTERN

SUPERVISOR/MENTOR

Abide by company policies and all

safety procedures

Recruit qualified students

Orient the student to all workplace

expectations

Arrive at agreed upon times and

maintain regularly scheduled

hours

Screen student applicants to

meet minimum employer

qualifications

Provide work experiences that

relate to the student’s educational

studies and career goals

Efficiently complete assigned

duties

Facilitate contact between

employer and student applicants

Maintain a safe, harassment and

discrimination free workplace

Create learning objectives for

internship with assistance from

internship coordinator

Facilitate development of

measurable learning objectives

with student

Provide feedback on student’s work

and progress toward learning

objectives.

Act and dress professionally for

their position. Arrange time off

in advance.

Assist intern or worksite

supervisor with any questions

or concerns.

Meet informally with the internship

coordinator during the work term to

assess the student’s progress

Complete Reflection Evaluation

and submit it to the Internship

Coordinator. Send ‘Thank You’

and update resume.

Coordinate completion and

wrap-up of internship

experience.

Complete a formal written

evaluation of the student’s work

upon completion.

5

Elgin Community College Office of Strategic Partnerships & Experiential Learning

ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM

Intern Orientation Suggested Checklist

Business Operations

• Discuss your products and services, customers, goals, mission statement and philosophy

• Explain how the intern’s role contributes to operations

• Explain the roles of other employees and how they contribute to the organization’s success

• Provide directory of employee names and extensions and/or organizational structure

Administrative Policies

• Advise of confidentiality policies

• Confirm business hours, break, lunch times and overtime policies

• Advise of staff or planning meetings

• Alert key personnel that interns are in a dual role as learner and employee contributor

• Encourage employees to share their expertise; incorporate a buddy or mentor system

• Provide overview of who does what

• Provide information on parking, restrooms, supplies, and workspace.

Performance Expectations

• Review written internship description

• Define expectations of internship and related tasks

• Provide frequent, informal feedback

• Clearly identify inconsistencies in intern performance and make suggestions for

improvement

• Conduct a written final performance review

Safety

• Provide written copies of all company safety policies and procedures

• Show all safety-related locations and equipment

6

Elgin Community College Office of Strategic Partnerships & Experiential Learning

ECC INTERNSHIP EVALUATION

Key

5 outstanding

4 very good

3 average

2 marginal

1 poor

NA not applicable

Quality of Work

Produces acceptable work, is accurate and thorough

Demonstrates progress in developing job-specific skills

Performs duties in a timely and professional manner

Looks for ways to improve, shows initiate

Readily identifies problems and quickly corrects and or finds solutions

Deals with routine tasks efficiently

Communication Skills

Accepts and responds appropriately to feedback and suggestions

Demonstrates the ability to communicate effectively with co-workers, supervisors, and

clients

Works well with others; contributes to team effort

Understands and follows instructions

Respects and works effectively with diverse individuals

Fits into the overall workplace environment

Professionalism and Work Ethic

Manages time effectively and appropriately

Demonstrates appropriate reading, writing a nd information skills

Performs effectively under pressure

Consistently follows through on tasks

Uses technology and tools competently appropriate to the task

Dress and grooming are appropriate

Sought to add value and contribute to the organization, when appropriate

Overall Performance

Was the student prepared academically to perform the responsibilities assigned?

a. Yes

b. No, if no please indicate additional skills necessary

if there were an opening, would you hire the student based on their performance

overall grade for the internship

ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM

Elgin Community College Programs of Study

Accounting

Administrative Office A

ssistant

Applied Physical Science

Art

Automotive

Aviation

Behavi

oral Sciences

Anthropology/Archeology

Psychology

Sociology

Biology

Business

Chemist

ry

Clinica

l Laboratory

Tech/Phlebotomy

Communication Desi

gn

Graphic Design

Video P

roduction

Web Design

Communications

Computer Aided Design

Computer and Information Sciences

Criminal Justice

Culinary Management

Baking

Hospitality

Pastry Arts

Dental Assisting

Education

Emergency Medical Technology-Paramedic

Energy Management

Engineering

English Composition

Entrepreneurship

Fire Science and Safety

Geology

Health and Wellness Management

Heating, Ventilation, Air Conditioning and

Refrigeration

Histotechnology

Human Services

Early Childhood Education

Family Violence Counseling

Substance Abuse Counseling

Humanities

Industrial Manufacturing

Technology

CNC

Tool and Die Molding

IST/Maintenance Techno

logy

Journalism

Langua

ges

Chinese

French

Germ

an

Hindi

Italian

Japanese

Russian

Spanish

L

iterature

Management

Marke

ting/Retail Management

Massage Therapy

Mathematics

Medical Imaging

Music

Nursing

Office Administration Technology

Paralegal

Physical Education

Physical Therapist Assisting

Physics

Public Safety Communications

Social S

ciences

Economics

Geography

Histor

y

International Studies

Polit

ical Science

Surgical Technology

The

atre

Truck Dr

iving

Welding

Elgin Community College Office of Strategic Partnerships & Experiential Learning 8

ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM

Thank you for considering Elgin Community College students in your organization’s success plans.

Our students are technically well prepared and look forward to building their work experience

portfolio to become valued employees, business owners, and community members.

Joseph Onesimus

Internship Coordinator

Strategic Partnerships & E xperiential Learning

1700 Spartan Drive, E210

Elgin, IL 60123

Tel- 847-214-7860

Email-

jonesimus@elgin.edu

https://elgin.edu/internships

Internships:

Let us Help you Build your Story!

Find jobs@ elgin.edu/hirespartans

facebook.com/ElginCommunityCollege

twitter.com/elgincommcoll

Elgin Community College Office of Strategic Partnerships & Experiential Learning 9

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