Internship:
Employer
Sponsor
Handbook
Elgin Community College
Strategic Partnerships &
Experiential Learning
1700 Spartan Drive
Elgin, IL 60123
847.214.7454
workforce@elgin.edu
Updated May 2019
(JMO)
ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM
RAISING THE STANDARD OF PROFESSIONALISM FOR THE FUTURE
WORKFORCE
Your commitment to partnering with Elgin Community College to develop a quality
workforce makes this program possible. Participating in the internship program offers you
and your organization many benefits:
Identify and develop future employeesAugment your talent pipeline while
training and evaluating possible future employees.
Low cost--Supplement staff for special projects and short-term assignments
allowing your current employees time to work on more important or detailed
projects. There is no obligation to hire at the end of an internship.
Excite your teamInterns provide an opportunity to build and strengthen your
current employee’s skills as well as reinvigorate job interest and productivity.
Enthusiasm and a new perspectiveInterns bring a year round source of highly
motivated pre-professionals who are excited to contribute and can perform a
variety of tasks. They may provide your organization with innovative ideas and an
additional point of view.
Ensure a quality workforce--Benefit both your organization and the community by
helping to develop a qualified, professional workforce.
Low riskEach internship has a specified duration of time and either party may
choose to end the relationship at any time.
What is an internship?
An internship is intended to be a learning experience combining classroom knowledge and work
experience for the purpose of becoming more qualified as an employee in the student’s field of
choice. It is important to note that the experience itself does not equate to learning. Internships
solidify classroom knowledge through intentional learning objectives agreed upon between the
college and the student under supervision by the employer. Basic differences between an
internship, job, and volunteer experience are highlighted below.
Internships allow students to gain experience whereas a job is given once you have that experience.
1
Elgin Community College Office of Strategic Partnerships & Experiential Learning
ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM
Internship Job/Work Experience
Volunteer
*Non-Profit Only*
Description
Experiential workplace activity
which allows students to
synthesize classroom theory
with work practice. There is a
balance between learning and
contributing.
Duties, responsibilities, and
tasks benefiting the employer
performed for wages.
“…individual who performs hours
of service…for civic, charitable, or
humanitarian reasons, without
promise, expectation or receipt of
compensation for services
rendered.” (Department of Labor)
Work
Duties
Intentional learning objectives,
structure, and assignments are
developed in advance between
employer, student and ECC.
Position activities are job
description and supervisor
driven.
Position activities are site need
and supervisor driven.
Timeframe
Has a specific duration. Many are
16 weeks long, but may be up to
a year in length or intermittent.
Open ended with the duration
determined by employer or
employee.
Length of time determined by
volunteer.
Hours per
Week
20 or less (suggested) set hours
per week for the duration.
Determined by company and
accepted by employee.
Determined by site and volunteer.
Evaluation
Ongoing constructive feedback
and structured evaluation by the
supervisor or mentor is
expected to assist the student in
increasing technical skills and
professionalism.
Completion and outcome of
tasks are evaluated based on
company standards.
Tasks are evaluated based on site
standards.
Wage
Guidelines
and Laws
Follows Fair Labor Standards
Act Department of Labor Wage
and Hourly Division guidelines*
Follows Department of Labor
Fair Labor Standards Act
guidelines
Volunteer non-wages not
regulated by law
Wages
Paid or unpaid.
Paid internships establish a
reasonable balance between the
intern’s learning goals and the
tasks of the employer. Unpaid
interns must meet guidelines of
the DOL Wage and Hourly
Division.*
Paid Unpaid
ECC Credit
or Non-
Credit
Credit or non-credit available Non-credit only Credit or non-credit available
ECC Contact
Joseph Onesimus
Internship Coordinator
847.214.7860
Jonesimus@elgin.edu
Strategic Partnerships &
Experiential Learning
847.214.7454
workforce@elgin.edu
Amybeth Maurer
Director of Orientation and
Student Life
847.214.7423
amaurer@elgin.edu
*
See US Department of Labor Wage and Hour Division Fact Sheet #71 https://www.dol.gov/whd/regs/compliance/whdfs71.pdf
2
Elgin Community College Office of Strategic Partnerships & Experiential Learning
ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM
Is an intern right for you?
To determine if sponsoring an intern is the right choice for you and your organization, ask yourself
the following questions:
1. Do you have a specific project, assignment or job that will provide a quality working and
learning opportunity for an intern? Examples of specific projects or jobs include:
a. A social media competitive analysis with metrics of clients and/or competitors
for a business or marketing major
b. A web analysis for an IT major
c. Accounts receivable processing for an accounting major
d. Summarizing and abstracting depositions and documentary evidence for a
paralegal major
e. Running a CNC machine under supervision for a CNC student
2. Do you have a location for the intern to work?
3. Would you and your organization benefit from the latest technology, perspectives and
relevant skills being taught in ECC’s classrooms?
4. Do you have time to support a student, offer insight into your organization and allow
participation in relevant meetings, events and functions?
5. Do you want a chance to evaluate future talent?
6. Do you have senior leadership buy-in?
If you answered yes to all of the questions, you are ready to sponsor an intern!
Steps to Becoming an Internship Sponsor
1. Contact Joseph Onesimus, Internship Coordinator, at 847.214.7860 or
jonesimus@elgin.edu, who works directly with skilled students.
2. Create an internship description covering scope of work and internship timeframe. The
Internship Coordinator can assist you with this process or use the format on page four as
a template.
3. The Internship coordinator will market and prepare students, forwarding qualified
student resumes and/or cover letters for evaluation and interview.
4. Select and hire the intern.
5. Advise the Internship Coordinator of intern selection and complete the Internship Learning
Agreement.
6. Orient the student on the first day emphasizing relevant company policies, procedures, and
safety. A suggested orientation checklist is on page six.
7. Meet with the Internship Coordinator via phone or at your work location to assess the
student’s progress during the work term.
8. Complete a short verbal evaluation of the student’s work at least every other week and a
written evaluation at the end of the internship. A sample written evaluation is on page seven.
9. If any difficulties or concerns arise, immediately contact the Internship Coordinator who
will work with you to resolve the issue.
3
Elgin Community College Office of Strategic Partnerships & Experiential Learning
ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM
Elgin Community College Student Internship Position (suggested format)
Company name _Address
City
_State
ZIP _Phone
Contact Person _Email
Internship position,
duties
and
responsibilities:
_
_
_
Technical skills, classes
completed, and/or
educational
field
required
from
student intern:
_
_
_
Target start date
Internship duration Hours required per week
_
Schedule
Fixedhoursrequired:
Flexible
Wages
$ per hour
Stipend $
Unpaid/volunteer
Supervisor/mentor
Supervisor phone Email
Hiring Guidelines
Interns are subject to the same rules and regulations as your other employees. Interns should be
advised at the beginning of the work experience of all policies governing employment conditions,
hours of work, safety practices and procedures, and supervisor expectations.
The college provides all of its programs on a nondiscriminatory basis and is committed to providing
full and equal access to all students.
4
Elgin Community College Office of Strategic Partnerships & Experiential Learning
ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM
Student Wages
Elgin Community College endorses employment compensation for our students. Fair wages help
students make a significant contribution to their own education and provide employers a more
diverse intern applicant pool. A student’s wages generally reflect his/her skill level, the complexity of
the job, prevailing wages for the type of position, and applicable federal, state and local laws. The
Department of Labor wage guidelines may be accessed at
https://www.dol.gov/whd/regs/compliance/whdfs71.pdf
Workers Compensation Insurance
When a student is hired for wages you, the employer, provide workers compensation insurance and
liability coverage as you would for any other employee.
Roles and Responsibilities
STUDENT INTERN INTERNSHIP COORDINATOR
INTERN
SUPERVISOR/MENTOR
Abide by company policies and all
safety procedures
Recruit qualified students
Orient the student to all workplace
expectations
Arrive at agreed upon times and
maintain regularly scheduled
hours
Screen student applicants to
meet minimum employer
qualifications
Provide work experiences that
relate to the student’s educational
studies and career goals
Efficiently complete assigned
duties
Facilitate contact between
employer and student applicants
Maintain a safe, harassment and
discrimination free workplace
Create learning objectives for
internship with assistance from
internship coordinator
Facilitate development of
measurable learning objectives
with student
Provide feedback on student’s work
and progress toward learning
objectives.
Act and dress professionally for
their position. Arrange time off
in advance.
Assist intern or worksite
supervisor with any questions
or concerns.
Meet informally with the internship
coordinator during the work term to
assess the student’s progress
Complete Reflection Evaluation
and submit it to the Internship
Coordinator. Send ‘Thank You’
and update resume.
Coordinate completion and
wrap-up of internship
experience.
Complete a formal written
evaluation of the student’s work
upon completion.
5
Elgin Community College Office of Strategic Partnerships & Experiential Learning
ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM
Intern Orientation Suggested Checklist
Business Operations
Discuss your products and services, customers, goals, mission statement and philosophy
Explain how the intern’s role contributes to operations
Explain the roles of other employees and how they contribute to the organization’s success
Provide directory of employee names and extensions and/or organizational structure
Administrative Policies
Advise of confidentiality policies
Confirm business hours, break, lunch times and overtime policies
Advise of staff or planning meetings
Alert key personnel that interns are in a dual role as learner and employee contributor
Encourage employees to share their expertise; incorporate a buddy or mentor system
Provide overview of who does what
Provide information on parking, restrooms, supplies, and workspace.
Performance Expectations
Review written internship description
Define expectations of internship and related tasks
Provide frequent, informal feedback
Clearly identify inconsistencies in intern performance and make suggestions for
improvement
Conduct a written final performance review
Safety
Provide written copies of all company safety policies and procedures
Show all safety-related locations and equipment
6
Elgin Community College Office of Strategic Partnerships & Experiential Learning
ECC INTERNSHIP EVALUATION
Key
5 outstanding
4 very good
3 average
2 marginal
1 poor
NA not applicable
Quality of Work
Produces acceptable work, is accurate and thorough
Demonstrates progress in developing job-specific skills
Performs duties in a timely and professional manner
Looks for ways to improve, shows initiate
Readily identifies problems and quickly corrects and or finds solutions
Deals with routine tasks efficiently
Communication Skills
Accepts and responds appropriately to feedback and suggestions
Demonstrates the ability to communicate effectively with co-workers, supervisors, and
clients
Works well with others; contributes to team effort
Understands and follows instructions
Respects and works effectively with diverse individuals
Fits into the overall workplace environment
Professionalism and Work Ethic
Manages time effectively and appropriately
Demonstrates appropriate reading, writing a nd information skills
Performs effectively under pressure
Consistently follows through on tasks
Uses technology and tools competently appropriate to the task
Dress and grooming are appropriate
Sought to add value and contribute to the organization, when appropriate
Overall Performance
Was the student prepared academically to perform the responsibilities assigned?
a. Yes
b. No, if no please indicate additional skills necessary
if there were an opening, would you hire the student based on their performance
overall grade for the internship
ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM
Elgin Community College Programs of Study
Accounting
Administrative Office A
ssistant
Applied Physical Science
Art
Automotive
Aviation
Behavi
oral Sciences
Anthropology/Archeology
Psychology
Sociology
Biology
Business
Chemist
ry
Clinica
l Laboratory
Tech/Phlebotomy
Communication Desi
gn
Graphic Design
Video P
roduction
Web Design
Communications
Computer Aided Design
Computer and Information Sciences
Criminal Justice
Culinary Management
Baking
Hospitality
Pastry Arts
Dental Assisting
Education
Emergency Medical Technology-Paramedic
Energy Management
Engineering
English Composition
Entrepreneurship
Fire Science and Safety
Geology
Health and Wellness Management
Heating, Ventilation, Air Conditioning and
Refrigeration
Histotechnology
Human Services
Early Childhood Education
Family Violence Counseling
Substance Abuse Counseling
Humanities
Industrial Manufacturing
Technology
CNC
Tool and Die Molding
IST/Maintenance Techno
logy
Journalism
Langua
ges
Chinese
French
Germ
an
Hindi
Italian
Japanese
Russian
Spanish
L
iterature
Management
Marke
ting/Retail Management
Massage Therapy
Mathematics
Medical Imaging
Music
Nursing
Office Administration Technology
Paralegal
Physical Education
Physical Therapist Assisting
Physics
Public Safety Communications
Social S
ciences
Economics
Geography
Histor
y
International Studies
Polit
ical Science
Surgical Technology
The
atre
Truck Dr
iving
Welding
Elgin Community College Office of Strategic Partnerships & Experiential Learning 8
ELGIN COMMUNITY COLLEGE INTERNSHIP PROGRAM
Thank you for considering Elgin Community College students in your organization’s success plans.
Our students are technically well prepared and look forward to building their work experience
portfolio to become valued employees, business owners, and community members.
Joseph Onesimus
Internship Coordinator
Strategic Partnerships & E xperiential Learning
1700 Spartan Drive, E210
Elgin, IL 60123
Tel- 847-214-7860
Email-
jonesimus@elgin.edu
https://elgin.edu/internships
Internships:
Let us Help you Build your Story!
Find jobs@ elgin.edu/hirespartans
facebook.com/ElginCommunityCollege
twitter.com/elgincommcoll
Elgin Community College Office of Strategic Partnerships & Experiential Learning 9
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