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Eev (Oral Roberts University)

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ORAL ROBERTS UNIVERSITY
7777 South Lewis Ave.
Tulsa, OK 74171
CASH EXPENSES
Bfst Lunch Dinner
Explanation $ Amt
Total Cash Expenses
$
CORPORATE CREDIT CARD EXPENSES
Bfst Lunch Dinner
Explanation $ Amt
Purpose of Trip or Expenditure -$
-$
Names of additional employees and/or guests, explanation of other expenses
-$
Amount
Name
Z Number
B.
C.
Total Credit Card Expenses
5. Balance Due Company
6. Total Cost of Trip
A.
4. Balance Due Employee
This form must be forwarded to travel@oru.edu within five days after
completion of your trip. Monies due on this obligation may be withheld
from my salary or wages due from Oral Roberts University, if they are not
remitted within the time frame required by the policy pertaining to Travel
Advances (TR) and Employee Reimbursement Vouchers (EEV). Original
receipts are required. See important instructions on the next page.
Index Code
ACCOUNTING USE ONLY
Other
Date
City
Meals
Hotel
Rental
EMPLOYEE EXPENSE VOUCHER
Travel Requisition Number
Total
1. Mileage
2. Total Cash Expense
3. Subtract Advances
Date
City
Meals
Other
Hotel
Rental
Taxi
Phone
Total
Mileage @
Taxi
0.00
0.00
0.00
0.00
CASH EXPENSES
Bfst Lunch Dinner
Explanation $ Amt
Total Cash Expenses
-$
EMPLOYEE EXPENSE VOUCHER
Travel Requisition Number
Name
Z Number
Phone
Other
Total
Date
City
Meals
Hotel
Rental
Taxi
0
CORPORATE CREDIT CARD EXPENSES
Bfst Lunch Dinner
Explanation $ Amt
-$
EMPLOYEE EXPENSE VOUCHER
Travel Requisition Number
Name
Z Number
Total
Total Credit Card Expenses
Date
City
Meals
Hotel
Rental
Taxi
Other
0
IMPORTANT INSTRUCTIONS
1.
2.
3.
4.
5.
6.
7.
In the event some of the information is confidential and you do not list it on the expense report, you must keep a complete personal
record of it for possible examination by a revenue agent or corporate auditor.
THE FOLLOWING RULE CONCERNING INCOME TAX TREATMENT OF REIMBURSED TRAVEL EXPENSES FROM THE TAX GUIDE
IS:
An employee need not report on his/her tax return any business expenses such as travel, meals, and lodging away from his home, or other
business expenses for which he/she is required to account to his/her employer and for which he/she is reimbursed.
To comply with the reporting requirements of the travel expense laws and regulations, the following instructions must be followed to help you
avoid personal income tax issues when audited by the Internal Revenue Service.
Prepare a report for each business trip. The report should be prepared from a diary or other record in which expenses are entered
daily. This record should be retained by employee for four years.
Your report must be filed with the Coding and Funds Verification Department for audit and reimbursement within five days after
completion of your trip. If you owe a balance from money advanced to you, it must be submitted by check, money order, or vault
deposit with your report. DO NOT SUBMIT CASH.
Receipts must be obtained, scanned, and attached for all lodging and transportation. Original receipts must be attached for all
business meals including the names of those dining and purpose of the business meal. Original receipts must be attached for all other
expenditures.
The travel expense regulations require that items purchased on credit cards be accounted for and entered on the expense voucher.
Therefore, detailed information regarding each charge must be entered in the space provided and copies of charge tickets and original
receipts must be scanned and attached to this report.
When you pay expenses for another employee, or entertain a person who is not an employee, indiciate the other person by
alphabetical reference. This report is presumed to cover your individual expenses only, unless otherwise stated.
When two or more employees travel together, each employee should pay his/her individual expenses when practicable and file
individual Employee Expense Vouchers.
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Completed 20 July 2020

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