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STD. 686 (REV. 3/2015)
EMPLOYEE ACTION REQUEST
STATE OF CALIFORNIA – STATE CONTROLLER’S OFFICE
***IMPORTANT*** Before completing Section E, you must read Internal Revenue Service (IRS) Form W-4 and the applicable state tax form. (For California, use Form DE-4)
WITHHOLDING ALLOWANCE CHANGE OR NEW EMPLOYEE
NOTE: Social Security Number and Last Name, First Name, and Middle Initial must be entered exactly as shown on Social Security card.
I claim that the wages I will be receiving from the State are either a 1) MINISTER OF A CHURCH in the exercise
of his/her ministry, 2) NONIMMIGRANT ALIEN wages, or 3) DECEASED EMPLOYEE WAGES. Indicate reason
(See General Information on reverse, employee copy.)
III. ADDITIONAL DEDUCTIONS – Complete box(es) 06 and/or 07 if you wish additional Federal and/or State tax
withheld from your wages. Part I (and Part II, if your State allowance claim differs from your Federal) must be completed.
The first deduction will be made from your earnings for the pay period in which this form is processed. IF BOXES ARE
NOT COMPLETED, CURRENT DEDUCTIONS (IF ANY) WILL BE CANCELLED.
I hereby authorize the State Controller to deduct monthly from my wages the additional Federal and/or State tax amount
specified below. I understand that if boxes are not completed, current deductions, if any, will be cancelled.
NOTE: This exemption will automatically expire on February 15 of next year unless you file a new certification by
January 31 of next year. Employers may be required to notify IRS if you earn more than $200 per week.
Who is authorized to receive your pay warrant in case of death? Contact your
personnel office to update your designee's name or address (Form STD. 243).
See also retirement beneficiary information on reverse side of employee copy.
PERSONNEL OFFICE USE
Withholding
Allowance Change
SECTIONS C, E, I
*Address Change
}
SECTIONS
C, F, I
Name Change
(Attach substantiation)
SECTIONS C, D, I
Birthdate Correction
SECTIONS C, H, I
A
NAME CHANGE
D
B
New Employee
SECTIONS C, E, F, G, H, I
E
I. FEDERAL AND STATE ALLOWANCE – For Tax Purposes Only. If no tax should be withheld, complete Part IV or V only.
03
ADDRESS CHANGE OR NEW EMPLOYEE
*See reverse, employee copy
C
F
04 EMPLOYMENT LIST
I claim exemption from withholding because of no tax liability : Last year I did not owe any income tax and had a
right to a full refund of ALL income tax withheld, AND this year I do not expect to owe any income tax and
expect to have a right to a full refund of ALL income tax withheld.
NOTE: Employers may be required to notify IRS of the
number of allowances claimed.
CHECK ONE OR MORE BOX(ES) AND COMPLETE LISTED SECTIONS.
RETURN COMPLETED FORM TO YOUR PERSONNEL OFFICE. USE BALLPOINT PEN AND PRINT CLEARLY. NO CARBON REQUIRED.
02 MARITAL STATUS FOR TAX PURPOSES ONLY (Check one)
V. NONTAXABLE WAGES – Check box 09 if wages you will receive are not subject to income tax withholding.
(See reverse, employee copy)
NONRESIDENT ALIEN
(FRONT)
01 03 04 05 07
01 AGENCY 02 UNIT 03 KEYED BY 04 DATE KEYED
01 SOCIAL SECURITY NUMBER 02 EMPLOYEE LAST NAME 03 FIRST NAME AND MIDDLE INITIAL
FORMER NAME (Last, First, and Middle)
01
SINGLE
MARRIED
TOTAL - Number of allowances
you are claiming
06
FEDERAL
ADDITIONAL DEDUCTION
07
STATE
ADDITIONAL DEDUCTION
IV. EXEMPTION FROM WITHHOLDING
– Check box 08 if you are eligible to claim exemption from withholding.
No Federal or State income tax will be withheld from your wages. DO NOT COMPLETE PARTS I, II, OR III. (See General
Information on reverse, employee copy.)
II. SPECIAL TREATMENT OF STATE ALLOWANCES - Complete boxes 03 thru 05 if you wish your State withholding
to be different than what you claim for Federal withholding . IF BOXES ARE NOT COMPLETED, CURRENT SPECIAL
TREATMENT (IF ANY) WILL BE CANCELLED.
04 MARITAL STATUS FOR TAX PURPOSES ONLY (Check one)
MARRIED
SINGLE
HEAD OF
HOUSEHOLD
REGULAR ALLOWANCE(S)
Total you are claiming
NOTE: Employers may be required to notify the
Employment Development Department (EDD)
if more than 10 allowances are claimed.
ADDITIONAL ALLOWANCE(S)
Total you are claiming
08
09
01 EMPLOYEE ADDRESS (Street, Rural Route, or P.O. Box) 02 CITY
05
06
STATE
03 ZIP CODE
WORK PHONE HOME PHONE
G
01 LAST EMPLOYED BY CALIFORNIA STATE AGENCY
OR CAMPUS OF:
01 LAST NAME (if different)
MO
YR
03 SEPARATED
04 LAST EMPLOYED BY CALIFORNIA PUBLIC AGENCY OF:
(City, County, Public School, Utility, etc.)
05 LAST NAME (if different)
MO
06 SEPARATED
YR
NEW EMPLOYEE - THIS INFORMATION MAY BE USED TO LOCATE PRIOR PUBLIC EMPLOYMENT SERVICE FOR STATE SERVICE CREDITS AND/OR RETIREMENT SYSTEM BENEFITS
NEW EMPLOYEE OR
BIRTHDATE CORRECTION
EMPLOYEE SIGNATURE
PERSONNEL OFFICE USE
MO DAY
BIRTHDATE
YR
H
REVIEWER'S SIGNATURE
DATE PHONE NUMBER
I certify that the above information is true and correct and that I have read the IRS Form W-4 and the applicable State form. Under the
penalties of perjury, I certify that the number of withholding exemptions and allowances claimed on this certificate does not exceed the
number to which I am entitled. If claiming exemption from withholding, I certify that I incurred no tax liability for last year and that I
anticipate that I will incur no liability this year. I authorize my employer via the State Controller's Office to refund any overcollection
of current/prior year Social Security and Medicare taxes; I certify that I shall not claim a tax refund or credit for these overcollections.
EMPLOYEE'S SIGNATURE DATE
J
I
@
@
Check this box and enter your phone number(s) if your address is changing and your
name appears on any departmental employment list. (See back, employee copy)
Reset Form
Print Form
STD. 686 (REV. 3/2015)
EMPLOYEE ACTION REQUEST
STATE OF CALIFORNIA – STATE CONTROLLER’S OFFICE
(REVERSE, EMPLOYEE COPY)
GENERAL INFORMATION
BENEFICIARIES FOR DEATH BENEFITS
1. STATUTORY BENEFICIARIES - If you should die while in employment covered by PERS and you do not name other beneficiaries, death benefits will be paid to your survivors in the following order:
a. Your spouse (husband or wife) or domestic partner.
b. If you have no spouse or domestic partner, your children (share and share alike).
c. If you have no spouse, domestic partner, or children, your parents (share and share alike).
d. If you have none of the above, the benefits will be paid to your estate. If your estate will not be probated, payment will be made to next of kin as provided by law.
2. NAMING DIFFERENT BENEFICIARIES – If you wish, you may at any time name different beneficiaries or change the order of those listed as statutory. To do so, you must file with PERS, a Beneficiary Designation (State Form STD. 241),
obtainable from your personnel office. DO NOT FILE FORM STD. 241 IF THE STATUTORY BENEFICIARIES LISTED IN ITEM NO. 1 ARE SATISFACTORY.
Each time you have a change in marital or domestic partnership status, or you acquire a child by birth or adoption, the Public Employees’ Retirement Law will automatically revoke any previously named beneficiaries and establish statutory
beneficiaries as listed in Item No. 1. If the statutory beneficiaries are not satisfactory, you must file a form STD. 241 to reflect your desired change.
RESTORATION OR PURCHASE OF RETIREMENT SERVICE CREDIT
If you were a former member of the Public Employees’ Retirement System (PERS) and withdrew your contributions, you have the right to redeposit those funds as a member of the first-tier retirement plan and restore your previous service; or your
previous State service can be restored at no cost if you are a member of the second-tier plan and you have elected to have all past service credited to your account. You may also have the right to receive retirement service credit for State employment in
which you were not a PERS member. Additional retirement service credit will in most cases increase your potential retirement benefits. Information on restoration or purchase of retirement service credit may be obtained by writing to the Public
Employees’ Retirement System, Member Services Division – 832, P.O. Box 942704, Sacramento, CA 94229-2704.
PRIVACY NOTIFICATION
The Information Practices Act of 1977 (California Civil Code Section 1798.17) and the Federal Privacy Act (5 USC 552a, subd. (e)(3)) require this notice
to be provided when collecting personal information from individuals.
The information you are asked to provide on this form is requested by the Office of the State Controller, Personnel/Payroll Services Division. The
information will be used by the State Controller’s Office for personnel, payroll, retirement, and health benefits processing.
Furnishing the information requested on this form is mandatory except for Prior Public Employment (Section G). Furnishing prior public employment
information is voluntary. Noncompliance in providing your social security number and name will result in refusal of employment. Failure to furnish other
requested information may result in inaccurate determination of credit for State service, payroll calculations, retirement, and/or health benefits.
Legal references authorizing the maintenance of this information by the State Controller’s Office include: Federal Internal Revenue Code (26 USC
Sections 3402(a), 6011, 6051, and 6109) and the regulations thereto; Federal Public Health and Welfare Code (42 USC Section 403); and California
TAXES
IF YOU ARE A NONRESIDENT ALIEN PER INTERNAL REVENUE SERVICE (IRS) NOTICE 2005-76, check
the Nonresident Alien box. If you have questions as to whether you should mark this box, you should contact your human
resources office.
IF YOU ARE EXEMPT FROM EITHER FEDERAL OR STATE WITHHOLDING, but not exempt from both,
contact your personnel office for special instructions.
IF YOU WILL RECEIVE NONTAXABLE WAGES, please indicate the reason on your withholding claim in the space
provided. The reason must be one of the following:
a. “Minister of the church in the exercise of his / her ministry” – employed by the State of California as a Chaplain.
b. “Nonimmigrant Alien per Tax Treaty” (indicate on claim: “Exempt per Article ______ of treaty between United States and
(Country).”) Tax Treaty must cite exemption from both Federal and State personal income tax to qualify for this exemption.
c. “Deceased Employee Wages” – agency administrative action.
IF YOU HAVE ANY QUESTIONS REGARDING YOUR ELIGIBILITY UNDER ANY OF THE ABOVE
REASONS, you should contact your local Internal Revenue Service office or the Employment Tax District Office of the
Employment Development Department.
EMPLOYEES WITH TWO OR MORE CONCURRENT JOBS WITH THE STATE OF CALIFORNIA. The
allowances you claim on this form will be used for tax withholding purposes for all wages paid under the Uniform State
Payroll System. The Uniform State Payroll System includes all California State Agencies (except as noted below) and the
California State Universities. It does not include the California Agricultural Associations, the University of California, or
Legislative employees.
IF YOUR NORMAL LOCATION OF EMPLOYMENT IS NOT IN CALIFORNIA and you are a California State
employee, you may be eligible to have income tax for another state withheld from your wages under the reciprocity
provisions required by G.C. 1170.5. Contact your personnel office for additional information.
EARNED INCOME CREDIT (EIC)
You may be entitled to an income tax refund or credit from the IRS if you meet certain eligibility requirements relating to
your annual income and family size. You have the option of receiving advance payments of the earned income credit each
month or claiming the credit on Form 1040 or 1040A, your annual tax return, and receiving the credit when you file. To find
out more information about the credit, contact your personnel/payroll office or IRS at 1-800-829-1040.
ADDRESS CHANGE
IF YOU HAVE A U.S. SAVINGS BOND DEDUCTION and the address of the registered owner is changing, you must
complete a new United States Savings Bonds Purchase/Payroll Deduction Authorization, STD. 242.
IF YOU HAVE OTHER DEDUCTIONS, you must change your address with the deduction company. This form does not
affect an address change with deduction companies.
IF YOUR NAME APPEARS ON ANY DEPARTMENTAL EMPLOYMENT LIST (Open, Promotional,
Reemployment, etc.), and your address is changing, check Box 04 and enter your phone number(s) in Section F. Your
department will update the appropriate list(s) with this information.
INFORMATION FOR EMPLOYEES COVERED BY THE PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (PERS)
You are entering into membership in the Public Employees’ Retirement System (PERS) which provides you and your fellow State employees with retirement and other benefits. Member contributions, those contributions made by the State of
California, and the interest earned on investments provide for service retirement, disability retirement, and death benefits. An information booklet is available from your personnel office. The booklet describes your particular benefit coverage in detail.
Government Code Sections 12470 through 12479 and 16391 through 16395; California Unemployment Insurance Code Section 13020; delegated
authority from the State Personnel Board; and delegated authority from the Trustees of the California State University.
Certain items of information furnished on this form may be transferred to the following governmental or private agencies where authorized by law; State
Personnel Board, Department of Personnel Administration, Trustees of the California State University, Employment Development Department,
Department of Social Services, Department of Finance, Public Employees’ Retirement System, employing State agencies and campuses, Social Security
Administration, Federal Internal Revenue Service, California State Franchise Tax Board, other State income tax bureaus and other governmental entities
when required by State or Federal law, organizations for which deductions are authorized by law, and collective bargaining organizations.
Employees have the right to review their own personal information maintained by the State Controller’s Office unless access is exempted by law. Contact:
Personnel/Payroll Services Division, State Controller’s Office, P.O. Box 942850, Sacramento, CA 94250-5878.
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