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EVERGREEN VALLEY COLLEGE OFFICE OF ADMISSION AND RECORDS (Evergreen Valley College)

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ACADEMIC RENEWAL WITHOUT COURSE REPETITION
EVERGREEN VALLEY COLLEGE OFFICE OF ADMISSION AND RECORDS
Last Name:
First Name:
Student ID
Email:
Phone
Address:
I am applying for Academic Renewal Without Course Repetition at EVC. I am aware that I can apply for this one time
only at EVC and that, if approved, these actions are permanent and irreversible.
QUALIFYING FOR ACADEMIC RENEWAL I: Has at least one year (two full semesters, Fall and Spring)
elapsed since the most recent term to
be renewed? Yes; No (If “No,” you are not currently eligible)
QUALIFYING FOR ACADEMIC RENEWAL II: I have qualified for Academic Renewal based on one of the
following:
I have cumulatively completed a minimum of 12 semester units of letter grade coursework with a 3.0 GPA
or higher in
all course work completed after the most recent semester to be renewed.
I have cumulatively completed a minimum of 24 semester units of letter grade coursework with a 2.0 GPA
or higher in
all course work completed after the most recent semester to be renewed,
Note: If these qualifying courses were taken out of the district, an official transcript must be attached to this
form. If an official transcript was previously submitted to Admissions, a copy may be attached to this form.
COURSES FOR ACADEMIC RENEWAL: I am requesting Academic Renewal for the following EVC courses with
grades of “D,” “F,” or “FW.” (This is not for SJCC courses.) The maximum number of units to be excluded from GPA
calculations is 24 semester units at EVC.
Course (Dept. & #)
Grade
Units
D
F
FW
D
F
FW
D
F
FW
D
F
FW
D
F
FW
D
F
FW
D
F
FW
D
F
FW
D
F
FW
Totals
Have any of these EVC units previously been used toward a degree at EVC (or SJCC)?
Yes; No (If “Yes,” such units may not be used for Academic Renewal Without Course Repetition.)
Have any grades of “D,” “F,” or “FW” for any of these EVC courses already been removed from your GPA through
course repetition?
Yes; No (If “Yes,” such units may not be used for Academic Renewal Without Course Repetition.)
I am aware that special programs (at EVC and at other institutions) and transfer institutions may not honor this
Academic Renewal process.
Student Signature: Date:
Counselor Signature of Approval: Date:
Admissions Signature of Verification/Approval: Date:
EVC Overall GPA Calculations: Units Att Grade Cum
w/ grades Points GPA
Prior to Academic Renewal:
After Academic Renewal:
Students who wish to petition for Academic Renewal must meet the following requirements:
The maximum number of units to be disregarded from GPA calculations shall be no more than 24 semester
units at San Jose City College and no more than 24 semester units at Evergreen Valley College. Students
do not have to select all of the courses taken in one semester for renewal; students may choose specific
courses from more than one semester or term for this purpose.
The student’s cumulative GPA after the most recent semester to be renewed will be used to determine eligibility
for Academic Renewal. GPAs will not be rounded up.
1.
Courses previously applied toward a degree in SJECCD are not eligible for academic renewal.
2.
A graded course successfully repeated (with a grade of “C” or higher) to alleviate substandard
academic work (per Section 55042 of Title 5) is not eligible for academic renewal.
3.
Students may only petition one time for academic renewal per college. Students do not have to be
c
urrently enrolled in SJECCD to petition for academic renewal.
When previously recorded, substandard course work is disregarded in the computation of grade point average,
the permanent academic record (transcript) shall be annotated in such a manner that all work remains legible,
insuring a true and complete academic history. Academic renewal actions are permanent and irreversible.
A
cademic Renewal granted by SJECCD does not guarantee that special programs or other institutions will
honor such actions. The determination will be made by the respective p rog ram or transfer institution and
is the responsibility of the student to research. Specifically, if Academic Renewal is used to earn an
Associate Degree for Transfer (especially to establish a CSU-transferable GPA of at least 2.0), the college
awarding the AD-T (SJCC or EVC) cannot guarantee that a CSU will accept this degree for transfer purposes.
Students should check with the CSU campus(es) to which they are applying.
F
inancial Aid in SJECCD does not honor/allow Academic Renewal in the evaluation of Satisfactory Academic
Progress (SAP). Grade point average computation for graduation with honors or other awards uses all
work, including course work approved for academic renewal.
Academic Renewal is handled separately by each college for courses taken at that specific college. Students
will request a one-hour appointment with a counselor to complete and submit the petition for Academic
Renewal for that college. If a student wants to request Academic Renewal at both colleges, the student needs
to meet separately with a counselor from each college and submit a separate petition to each college.
Students must bring official transcripts to the appointment(s) if using coursework from another college or
university to establish eligibility for the renewal. The completed petition is submitted to the college
Admissions and Records Office by the counselor from that college. The student must receive a response to
the request for Academic Renewal within ten (10) business days.
(CK 7/10/20)
Admissions Signature of Implementation: Date:
Student and Counselor notified via email on by .
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EVERGREEN VALLEY COLLEGE OFFICE OF ADMISSION AND RECORDS (Evergreen Valley College)

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Completed 25 July 2020

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