EVERGREEN VALLEY COLLEGE
Excess Units AuthorizationFall Semester or Regular Spring Semester
(Note: For Summer Session or for Intersession, NO excess unit’s authorization is availablebeyond the 7.0 units
allowed for all students.)
(If student wants to register in 7.0 or fewer units for Intersession AND 18.0 or fewer units for Regular Spring
Semester and MyWeb will not allow the total units (for both terms) to exceed 18.0 units, student does not need to
see a counselor regarding Excess Units. Student should proceed directly to Admissions with Reg ID#s of the
additional courses to be addedup to 7.0 units for Intersession and up to 18.0 units for Regular Spring Semester.)
Excess Units for Fall Semester or for Regular Spring Semester:
Maximum units allowed without authorization: 18.0 units.
Maximum units that may be authorized by a counselor: 22.0 units total (up to 4.0 additional units).
For approval to take more units than is allowed for Fall Semester or for Regular Spring Semester:
It is strongly recommended that the student meets the below criteria.
This form must be evaluated and approved by a counselor during a counseling appointment of at
least 30 minutes. This cannot be accomplished during walk-in counseling or via email.
Student can request this authorization only one time from one counselor per semester. Initial
counselor’s decision is final.
Name: ___________________________ Student ID#: ___________________ Date: ______________
Email: ___________________________ Phone: ____________________
Number of hours per week of non-school commitments (work, parenting, volunteering, etc.): _______
Additional units requested:
For Fall Semester or Regular Spring Semester (check one) of _____ (yr), I am requesting
to take ___ additional units (above the 18.0 units allowed) for a total of ___ units for this
semester.
Student Signature: _________________________________
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
FOR COUNSELOR USE ONLY:
___ SARS Alert has been checked to ensure that student has not previously requested Excess Units for
this particular semester. (If this has occurredwhether approved or deniedstudent is not eligible
for current request. Counselor marks the “Denied” line on p. 2 and enters explanatory SARS Alert.)
___ STRK & STSC have been checked to ensure that student has not previously been authorized for
Excess Units for this particular semester. (If this has already occurred, student is not eligible for this
current request. Counselor marks the “Denied” line on p. 2 and enters explanatory SARS Alert.)
To be eligible to request authorization to take Excess Units for this particular semester, it is strongly
recommended that the student meets the below criteria:
Student has either an Abbreviated Ed Plan or a Comprehensive Ed Plan on file at EVC.
Student has completed at least 15 units at one or more colleges. (AP Test scores are not considered
for this purpose.)
Student’s overall GPA is 3.0 or higher. (Or if student has primarily taken non-graded courses,
student has completed at least 75% of all attempted units.)
Student has completed at least one semester of at least 15 units with a minimum 3.0 GPA.
(see reverse)
EVERGREEN VALLEY COLLEGE
Excess Units Authorization Fall Semester or Regular Spring Semester
Name: ___________________________ Student ID#: ___________________ Date: ______________
(Page 2)
After evaluating the student’s request, counselor selects from the below options:
___ Denied (counselor documents this with a SARS Alert)
___ Approved for student to take an additional ___ unit(s) (between 0.5-4.0) for Fall Semester or
Regular Spring Semester (circle one) of ____ (yr.) for a total of ___ units (between 18.5-22.0) for
this particular semester. (Does NOT apply to Summer Session or Intersession: 7.0 units maximum
for each.) (Counselor also makes an explanatory SARS entry.)
___ For Regular Spring Semester only: If approved, counselor verifies that student is registered in 7.0 or
fewer units for Intersession. Student must drop to 7.0 or fewer units for Intersession BEFORE counselor
approves Excess Units for Regular Spring Semester. (Student takes approved form to Admissions with
the Reg. ID#(s) of additional class (es) to be added.)
Counselor Comments (if needed): ______________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Counselor Signature: ______________________________________ Date: ______________________
(CK4/13/20)
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