Fillable EVENT REQUEST FORM All student organization events must (McHenry County College)

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EVENT REQUEST FORM All student organization events must (McHenry County College)

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EVENT REQUEST FORM
All student organization events must be approved by the Student Life Office. In order to obtain approval,
Event Request forms for each event must be completed and submitted to the Student Life Office
TWO WEEKS prior to the event.
Any Event Request Form submitted less than two weeks prior will not be approved.
Should you have any questions, contact Student Life at 815-455-8550 or at stulife@mchenry.edu
TITLE OF EVENT: STUDENT ORGANIZATION:
DATE (S) OF EVENT: NUMBER OF PEOPLE EXPECTED:
SET UP TIME:
CONTACT NAME:
START TIME:
EMAIL:
END TIME:
PHONE:
EVENT DESCRIPTION (to be used for marketing event):
Advisor (if your event is after 4:30pm or on a weekend, an advisor must be present)
*A member of the above student organization must arrive to the event location 30 minutes prior to the event to ensure proper set up.
ROOM REQUEST ROOM SET UP
Space is first come first serve. Please indicate your
1st choice location and 2nd choice location below.
Rooms will be left as is, unless otherwise requested.
Classroom furniture will not be moved.
Cafeteria
Cafeteria Corner (Fits 3-5 Tables)
Cafeteria Patio
Commons Area
B166/167 (Seats 56)
B168/169 (Seats 20)
Lecture Hall: A240 (Seats 72)
Luecht Auditorium (Seats 350)
Scot Room (Seats 100)
Student Success Center Large Meeting Room
Student Success Center Lounge
Classroom: ________________
Other: ____________________
Please specify how many of each are needed
Tables (6 ft folding tables)
Chair(s)
Breakout Rooms (166/167 & 168/169)
Auditorium Style (Chairs only)
Rows (Tables and Chairs)
Pods
Square
Classroom U-Shape
Commons: (Please explain set up)
Other:
am pm
am pm
am pm
_______
_______
_______
EVENT REQUEST FORM
AUDIO/VISUAL EQUIPMENT FOOD/CATERING
Flip Chart
Computer/Laptop
Microphone
Phone
Projector/Screen
Sound System
TV/DVD
Other: _________________
Will there be food at the event?
Yes*
No
* If yes, YOU MUST email
mscanlan@mchenry.edu
at least two weeks prior to event with request.
MARKETING
Student Life will help promote your event in the following ways:
The Flush ▪ MCC Event Calendar
I understand that this is just a request and that I will receive an email
confirming or denying the approval of the above event within 48 hours.
ADVISOR
SIGNATURE: ______________________________ DATE: ___________
Student Life Office Use Only
Date Form Received: Received by:
Reservation requested/Astra ____________
Email to Student Org that event was submitted
Room Reservation Approved
Room Reservation Denied
Email to Student Org about approval/denial
Once Room Reservation is approved….
Student Activities Outlook Calendar
MCC Event Calendar
Flush Email
1/2020
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EVENT REQUEST FORM All student organization events must (McHenry County College)

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Completed 15 September 2020

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