ENTERTAINMENT EXPENSE REIMBURSEMENT
(Detailed receipts required)
VENDOR #
Name Date Submitted
Department Telephone No.
Cheque to be Picked Up Or Mailed to
Date & Time of Event
Venue: Home Restaurant Other Meal Served Yes Or No
Nature of Event/Name of Visitor
Expenses for spouses of University employees will not be reimbursed except where a visitor to the University is
accompanied by his/her spouse, or as provided in 3.1.4 or 3.2.1 of the Travel and Entertainment Policy.
For restaurant entertainment reimbursement will be made to a maximum of $25/person for breakfast, $35/person for
lunch, and $60/person for dinner for a maximum number of guests as outlined in section 3.1 of the Policy.
For home entertainment a maximum of 40% of the above rates per person apply if a meal is served. If no meal is
served a maximum of 20% of the rates per person may be claimed. Although there is no maximum on the number of people,
the total claim cannot exceed the reimbursable amount under the restaurant guidelines of section 3.1 of the Policy.
PRE-APPROVAL SECTION (to be completed prior to event):
Expenses of university sponsored events, other than the entertainment of guests or students as provided in the University’s
Travel & Entertainment policy must be approved in advance by the Vice - President to whom the claimant, or the claimant’s
department or unit reports.
Vice President’s Advance Approval Date:
of event and attached budget
Planned Number of Attendees: Guests Employees
Alumni Spouses of employees
Students Spouses of guests
ACTUAL EXPENSE CLAIM (to be completed after event):
Actual Number of Attendees: Guests Employees
Alumni Spouses of employees
Students Spouses of guests
TOTAL ATTENDEES
Meal Expenses (attach receipts) Amount
Other Expenses (attach receipts) Amount
Attach list if more space is required
TOTAL
I hereby certify that the above is a correct statement of expenses that were incurred on University business
SIGNATURE OF CLAIMANT: COUNTER SIGNATURE:
CHARGE EXPENSES TO -(Claimant to Complete)
Complete Account No.
FINANCIAL SERVICES ONLY
Total
Amount
Tax
Code
Entered
Invoice Number
Verified Approval
Revised May 1, 2013
