Fillable ENROLLMENT VERIFICATION LETTER REQUEST FORM PLEASE PRINT CLEARLY (Pierce College at Puyallup)

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ENROLLMENT VERIFICATION LETTER REQUEST FORM PLEASE PRINT CLEARLY (Pierce College at Puyallup)

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c:\data\verifica\request2 Updated 8/17/11
ENROLLMENT VERIFICATION LETTER REQUEST FORM
PLEASE PRINT CLEARLY
(Form may be faxed to 253-964-6427, Attn: Registrar’s Office)
Today’s Date:____________________
Name: _______________________________________________________________________________
(last) (first) (m.i.)
Student Identification Number: ___ ___ ___ - ___ ___ - ___ ___ ___ ___
Enter Year needed verified: Fall 20__ Winter 20__ Spring 20__ Summer 20__
Extension Site: Ft Steilacoom/Puyallup____ Ft Lewis/McChord____
Number of credits enrolled for quarter being verified: ______ (Please note: Full-time = 12 or more credits)
Reason for verification: _________________________________________________________________
** Please note: Pierce College can process requests for present and past quarters. Verifications for present
quarters will be processed after the 10th day of instruction (8th day during Summer) for Ft.
Steilacoom/Puyallup and the 5th day of instruction for the Ft.Lewis/McChord extensions.
Please allow up to 3 business days for processing.
** Please provide: Any additional instructions for information that needs to be provided in the letter. Our
standard letter includes verification of the number of credits in which a student is enrolled in a
given quarter and whether that constitutes full-time or part-time enrollment. Any further
information, i.e. listing of specific courses, inclusion of a social security number, etc., must be
specifically requested here:
_______________________________________________________________________
_______________________________________________________________________
Please provide either a phone number or e-mail address where we may contact you with questions:
Phone Number:__________________________________ E-Mail:__________________________________
Will you be picking up the letter? Yes ____ No ____
If not, please provide an address or fax number where the letter can be sent:
_____________________________________
_____________________________________
_____________________________________
Student’s Signature: ______________________________________________________________
By signing this block, I agree to all stipulations regarding enrollment verification processing as indicated on this form.
If you have any questions regarding enrollment verification, please contact the Registrar’s Office at Ft. Steilacoom,
(253)964-6622, or the Registration Office at Puyallup, Rm. 119, (253)840-8402 .
(Form may be faxed to 253-964-6427, Attn: Registrar’s Office)
For Office Use Only
Credit load check_________
Initials_________________
Date______________________
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c:\data\verifica\request2 Updated 8/17/11
ENROLLMENT VERIFICATION PROCEDURES
Please Note: A student must be enrolled in a minimum of 12 credits in a given quarter to be considered a full-time
student for enrollment purposes. This means that any student who wants the Registrar's Office to verify their
enrollment at Pierce College as a full-time student, must be in 12 credits (half-time is 6 credits). The definition of
"full-time" may vary for outside agencies, such as Financial Aid, Insurance, VA, etc. It is the student's responsibility
for knowing the enrollment status requirements of any sponsoring agencies.
The following procedures are listed for specific enrollment verifications. Please read the procedures under
the type of enrollment verification that applies to your request:
Scholarship Letters-
1. Register for classes at your designated time. (You must register for classes before submitting your
request.)
2. Submit an enrollment verification request with any scholarship contact information or forms. We
will verify your registration for classes prior to the add/drop deadline in order for you to receive
your scholarship funds.
Loan deferments - Most federal loan programs (i.e. Federal Family Education Loans (FFEL), Federal
Direct Stafford/Ford Loans, Supplemental Loans for Students (SLS), PLUS Loans, Consolidation Loans,
Federal Perkins Loans, and Federal Direct Unsubsidized Stafford/Ford loans) require you to submit a loan
deferment form from your lender to your school. The Registrar’s Office will begin processing deferment
forms after the add/drop period for present and past quarters only [5th day of instruction at Ft.
Lewis/McChord; 10th day of instruction at Ft. Steilacoom/Puyallup (8th for Summer Quarter)]. You
must be enrolled in at least 6 credits to be eligible. For other types of loans, please contact your lender
for details regarding eligibility.
*
(Note: Twice a quarter, enrollment status for all students taking classes through the Fort Steilacoom and
Puyallup campuses is reported electronically to the National Student Clearinghouse who will verify your
eligibility and report your enrollment status to your lender and the Department of Education. The Dept.
of Education requires enrollment in 6 credits or more to be eligible for loan deferments. Enrollment
through the military sites is NOT electronically reported due to multiple start/end dates which confuse
the Clearinghouse system. Students taking any classes through the military sites must submit an
Enrollment Verification Request Form along with any In-School Deferment Forms in order to have
their enrollment information shared with their lenders. They must also supply an accurate address
and/or fax number for their lender. )
*
Military ID cards - You must be enrolled full-time (12 or more credits) to be eligible. Requests will be
processed for present and past quarters only. Requests will be processed after the add/drop period at the
campus you are attending (10th day of instruction at Ft. Steilacoom/Puyallup; 5th day of instruction at Ft.
Lewis/McChord). An anticipated graduation date will be included in the letter. Anticipated graduation
dates are not official. If there is an urgent need for verification prior to the add/drop deadline for the
quarter, we will process a letter verifying registration for the Quarter. It states that you have registered
full-time, but an official verification of enrollment is not possible until after the add/drop deadline has
passed and that the college will not be held responsible for any changes you make to your schedule prior to
the add/drop deadline. It has been our experience that the Military ID card center accepts these
“registered” letters for ID card renewal purposes.
Good Student Discounts for auto insurance - To be eligible for a good student discount, you must be
enrolled full-time for the current quarter, and for the quarter immediately preceding the request, you must
have completed the quarter enrolled as a full-time student (12 or more credits) and maintained a minimum
GPA of 3.0 for that quarter. Eligibility requirements may vary slightly for each insurer, so be sure to read
your Good Student Discount form before submitting.
Enrollment Verification forms - Forms submitted from insurance companies and other agencies requiring
verification of current enrollment will be processed after the add/drop period at the campus you are
attending. Enrollment for past quarters will be processed within 3 business days. Enrollment Verification
Letter Request forms may be processed before the end of the add/drop period as unofficial “registered”
letters, depending on your circumstances.
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ENROLLMENT VERIFICATION LETTER REQUEST FORM PLEASE PRINT CLEARLY (Pierce College at Puyallup)

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Completed 9 October 2020

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