Last updated December 15, 2020
Page | 2 EV Form #1
eligibility from Efficiency Maine is the same person or entity that is purchasing or leasing the eligible EV
and receiving the enhanced rebate credit.
10. Participating Dealer shall cause each business entity or non-profit entity to provide proof of “Good
Standing” with the State of Maine at the time of the purchase or lease transaction, which proof of “Good
Standing” shall be a required component of the Reimbursement Form.
11. Participating Dealer shall cause each EV Purchaser to execute a Purchaser Agreement for the benefit
of Efficiency Maine at the time of the purchase or lease transaction, which Purchaser Agreement shall be
a required component of the Reimbursement Form.
12. Participating Dealer agrees to collect all information from each EV Purchaser as necessary to
complete and process the Reimbursement Form in accordance with the terms of the Program Manual and
such other processing instructions as Efficiency Maine may direct from time to time. Participating Dealer
shall complete the Reimbursement Form and upload all required supporting documentation to
https://www.efficiencymaine.com/EV/ev-participating-dealership-form within 7-14 business days of the
date of the vehicle transaction. Participating Dealer is responsible to provide Efficiency Maine with
complete and accurate information with each Reimbursement Form.
13. Subject to the terms of this Agreement and the Program Manual, Efficiency Maine agrees to pay the
Participating Dealer the applicable Program rebate amount for each Eligible EV sold or leased by
Participating Dealer to an eligible EV Purchaser following completion and timely submission of a
Reimbursement Form with all required supporting documentation. For the avoidance of doubt, Program
rebates are not due or payable from Efficiency Maine unless and until Efficiency Maine has received all
required information and documentation from the Participating Dealer and has approved the
Reimbursement Form. If an application or its required documents are determined to be incomplete, the
Participating Dealer will be notified of the error or omission via email and the Participating Dealer will
have seven (7) calendar days from the date of notification to correct any errors and submit any missing
information. If the errors are not corrected or the required information not supplied within seven (7)
calendar days, the application will be cancelled and any reserved rebate funds will be released. If a
complete application is determined to be ineligible, it will be cancelled, any reserved rebate funds will be
released, and the Dealer will be notified via email. Approved Reimbursement Forms will be processed to
completion under the Program Manual terms and conditions in effect at the time of rebate application.
Participating Dealers will not receive a rebate payment for any purchase or lease transactions involving
ineligible vehicles or ineligible customers.
14. Rebate payments are limited to available Program funds. Efficiency Maine will make reasonable
efforts to provide Participating Dealer with advance notice of any changes in the availability of funding for
Program rebates. In the event that Program funds are close to being exhausted, available Program
rebate funds will be reserved by Efficiency Maine following submission of a Reimbursement Form
pending final approval.
15. Participating Dealer agrees to reimburse Efficiency Maine for any rebate amounts paid for vehicles
returned for refund or exchange for an ineligible vehicle. Efficiency Maine reserves the right to offset any
amounts owed to it from rebate amounts payable to Participating Dealer.
16. Participating Dealer should consult with its tax advisors to determine if the Program rebate amount
may be treated as taxable income. Efficiency Maine makes no representation as to the tax consequences
or tax treatment of the Program rebate. Efficiency Maine may issue a Form 1099 for any payments made
under the Program.
17. Participating Dealer acknowledges that inclusion of an EV on Efficiency Maine’s list of eligible electric
vehicles does not constitute an endorsement or warranty by Efficiency Maine. Efficiency Maine disclaims
all representations and warranties as to any EV and makes no representations of any kind regarding the
results to be achieved by the Program.
18. Participating Dealer agrees to defend, indemnify, and hold Efficiency Maine and its trustees, officers,
employees, and agents harmless from and against any damages, liabilities, losses, penalties, fines,
costs, fees or expenses of whatever kind, including attorney fees, arising from or relating to Participating
Dealer’s operation of its business, Participating Dealer’s breach of this Agreement, or Participating
Dealer’s or its employees’ or agents’ negligence, breach of contract, breach of warranty, fraud,
misrepresentation, or violation of law. The indemnity obligations of Participating Dealer shall survive any
expiration or termination of this Agreement.
