Fillable EAS Operating Handbook – 2017 (Information Technology Center)

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EAS Operating Handbook – 2017 (Information Technology Center)

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EAS Operating Handbook
IMPORTANT: In order to optimize the value of the EAS Operating
Handbook (Handbook) for EAS Participants, the Handbook
provides blank spaces in a writeable format for EAS Participants
that may wish to tailor the handbook to accommodate their
individual procedures. EAS Participants may save and print a
tailored version for posting at their facility.
1
Appropriate State or
Local Emergency Communications Committee personnel and
the manufacturer of your facility’s EAS device may have
additional information that will assist you in utilizing this
Handbook.
2
Operators with EAS questions or issues should contact the
following
individual responsible for EAS operations at this
facility:
Name:
Contact
Information: ___________________________________________
Post at All EAS Operator Locations
1
EAS Participants must open and save the Handbook either in Adobe Reader or Adobe Pro to complete
this document electronically.
2
This edition of the Handbook is current as of July 24, 2017. EAS Participants may confirm the most
recent version by visiting the PSHSB EAS website at
https://www.fcc.gov/general/emergency-alert-
system-eas.
4
TABLE OF CONTENTS
I. Introduction 5
II. National-Level EAS Alert (47 CFR § 11.54) 7
III. Required National EAS Test (47 CFR § 11.61(a)(3)) 9
IV. Required Monthly EAS Test (47 CFR § 11.61(a)(1)) 10
V. Required Weekly EAS Test (47 CFR § 11.61(a)(2)) 12
VI. State and Local EAS Alerts (47 CFR § 11.55) 14
VII. Recovery Procedures 15
5
I. Introduction
The EAS Operating Handbook aids EAS Participant personnel in handling
EAS messages and tests by outlining operational procedures reflective
of the requirements found in the part 11 rules (47 CFR § 11.01, et seq.).
The Handbook states in summary form the actions to be taken by personnel
at EAS Participant facilities upon receipt of a National-level EAS Alert, Required
National, Monthly and Weekly tests, and State and Local Area alerts. A copy of
the Handbook must be located at normal duty positions or EAS equipment
locations. (47 CFR § 11.15.)
Guidance in this Handbook
The Handbook provides guidance on:
• National-level EAS Alert
o This alert uses the Emergency Action
Notification (EAN) event code.
• National EAS Test
o This test uses the National Periodic Test
(NPT) event code.
• Monthly EAS Test
o This test uses the Required Monthly Test
(RMT) event code.
• Weekly EAS Test
o This test uses the Required Weekly Test
(RWT) event code.
• State and Local EAS Alerts
o These alerts use all other event codes (such as designated event codes
for tornadoes and child abductions (AMBER Alerts)).
Instructions for Automated Facilities
If your facility operates in Automatic part of the time and Manual at other times,
it is suggested that you check the Manual mode box. It is also suggested that you
list the hours your facility is in Automatic mode when no operator intervention is
required as part of Step 1 of the procedure list (e.g., "Between the hours of 1:00
am and 5:00 am on Tuesdays, no action is required.").
6
EAS Equipment Deployment Requirements (47 CFR §§ 11.11, 11.32-11.35)
All EAS Participants must install and deploy EAS equipment as required in the
Commission’s part 11 EAS rules. Although the vast majority of EAS Participants
must install and deploy an EAS encoder (see 47 CFR § 11.32) and an EAS decoder
(see 47 CFR § 11.33), certain exceptions apply to Class D non-commercial
educational FM, LPFM, and LPTV stations, which are not required to install and
deploy an EAS Encoder, but may do so on a voluntary basis. Notwithstanding this
exception, all EAS Participants, including Class D non-commercial educational FM,
LPFM, and LPTV stations must install and deploy an EAS Decoder. If your facility
operates both an EAS encoder and decoder (Encoder/Decoder), then you should
follow the general instructions in the Handbook. If your facility operates as
decoder-only, you should follow the “decoder only” instructions below for
Required Monthly Tests (RMT) and Required Weekly Tests (RWT).
7
II. National-Level EAS Alert (47 CFR § 11.54)
EAS Event Code: Emergency Action Notification (EAN)
All facilities are required to immediately relay the Emergency Action Notification
(EAN).
The EAN is received by our EAS unit from sources outside our facility. It is
generated by Federal officials.
What do I need to do if I am the operator on duty? (check one)
At this facility, EANs are relayed automatically, with no operator intervention.
- OR -
At this facility, the operator on duty is required to perform the following steps
to relay an EAN:
•
Step 1: _______________________________________________________
•
Step 2: _______________________________________________________
•
Step 3: _______________________________________________________
•
Three short data bursts indicate that the End of Message (EOM) code has
been received and that the alert will finish by itself, after which regular
programming will resume.
What does the EAN sound like?
The EAN begins with the EAS Header Code (three long EAS data bursts), followed
by the EAS attention signal (an 8 to 25 second tone), then the President or other
authorized Federal official will speak for as long as necessary. There is no time
limit to the EAN alert. The EAN will end with the EOM code (three short EAS data
bursts).
There may be silence, or a repeating “please stand by” message during the EAN
before the President or other authorized Federal official begins speaking.
8
What if I am the operator on duty and have a problem?
Note in detail what happened and immediately report the issue to the individual
responsible for EAS operations at this facility.
For guidance on resolving problems, see the Recovery Procedures section at the
back of this Handbook.
9
III. Required National EAS Test (47 CFR § 11.61(a)(3))
EAS Event Code: National Periodic Test (NPT)
All facilities are required to immediately relay the National EAS Test, using the
National Periodic Test (NPT) code.
The Nationwide EAS Test is received by our EAS unit from sources outside our
facility. It is generated by Federal officials.
What do I need to do if I am the operator on duty? (check one)
At this facility, NPTs are relayed automatically, with no operator intervention.
- OR -
At this facility, the operator on duty is required to perform the following steps
to relay an NPT:
• Step 1: _______________________________________________________
• Step 2: _______________________________________________________
• Step 3: _______________________________________________________
• Three short data bursts indicate that the End of Message (EOM) code has
been received, and that the test is over.
What does the NPT sound like?
The NPT consists of the EAS Header Code (three long EAS data bursts), the EAS
Attention Signal (an 8 to 25 second tone), the test script (an audio message), and
the EOM code (three short EAS data bursts). The NPT has a built-in two-minute
time limit.
What if I am the operator on duty and have a problem?
If the NPT test does not run, NEVER try to originate one yourself. Instead, note in
detail what happened and report the issue to the individual responsible for EAS
operations at this facility.
For guidance on resolving problems, see the Recovery Procedures section at the
back of this Handbook.
10
IV. Required Monthly EAS Test (47 CFR § 11.61(a)(1))
EAS Event Code: Required Monthly Test (RMT)
SENDING THE RMT: Not all facilities originate RMTs. (check one)
T
his facility sometimes originates RMTs. See instructions at: _______.
- OR -
At this facility, operators should NEVER originate an RMT.
RECEIVING THE RMT: When the Monthly EAS Test is received by our EAS unit
from sources outside our facility, the operator shall follow the guidance below.
What do I need to do if I am the operator on duty? (check one)
A
t this facility, received RMT tests are relayed automatically, with no operator
intervention.
- OR -
At this facility, the operator on duty is required to perform the following steps
to relay a received RMT:
• Step 1: _______________________________________________________
• Step 2: _______________________________________________________
• Step 3: _______________________________________________________
• Three short data bursts indicate that the End of Message (EOM) code has
been received, and that the test is over.
A
t this facility, the Required Monthly Test shall be run within ____minutes of
being received by the EAS equipment. (Maximum time allowed between
receipt and transmission is sixty (60) minutes. 47 CFR § 11.61(a)(1)(i)).
What does the RMT sound like?
T
he RMT includes the EAS Header Code (three long EAS data bursts), the EAS
Attention Signal (an 8 to 25 second tone), the test script (an audio message), and
the EOM (three short EAS data bursts). The RMT has a built-in two-minute time
limit. 47 CFR § 11.31.
11
What if I am the operator on duty and have a problem?
If the RMT test does not run, do not try to originate one yourself. Instead, note
in detail what happened and report the issue to the individual responsible for
EAS operations at this facility.
For guidance on resolving problems, see the Recovery Procedures section at the
back of this Handbook.
Decoder-Only Required Monthly Test Instructions
FCC rule 11.61(a)(1)(i) states that, “Analog and digital Class D non-commercial
educational FM, analog and digital LPFM stations, and analog and digital LPTV
stations are required to transmit only the test script.” This means that analog and
digital Class D non-commercial educational FM, analog and digital LPFM stations,
and analog and digital LPTV stations are required only to transmit the test
message.
Accordingly, for Required Monthly Tests, Class D non-commercial educational FM,
LPFM, and LPTV stations may wish to check the box indicating “operator on duty
is required to perform the following steps,” and for Step 1 fill in a statement such
as, “Read the following script on the air, ‘This is a Required Monthly Test…,’ using
the appropriate script for your area as found in the State EAS Plan.
12
V. Required Weekly EAS Test (47 CFR § 11.61(a)(2))
EAS Event Code: Required Weekly Test (RWT)
If this box is checked, our facility is exempt from originating the Required
Weekly Test and all information below can be disregarded by the operator. If
this box is not checked, all information below applies to our facility.
The EAS Required Weekly Test is originated by the EAS unit at our facility.
What do I need to do if I am the operator on duty? (check one)
At this facility, RWT tests are originated automatically, with no operator
intervention.
- OR -
At this facility, the operator on duty is required to perform the following steps
to originate an RWT:
• Step 1: _______________________________________________________
• Step 2: _______________________________________________________
• Step 3: _______________________________________________________
• Three short data bursts indicate that the End of Message (EOM) code has
been received, and that the test is over.
What does the RWT sound like?
The RWT includes the EAS Header Code (three long EAS data bursts), a pause,
and the EOM (three short EAS data bursts). There is NO EAS Attention Signal (an
8 to 25 second tone) or test script (audio message) within the RWT.
What if I am the operator on duty and have a problem?
If the RWT test does not run, note in detail what happened and immediately
report the issue to the individual responsible for EAS operations at this facility so
the test can be rescheduled.
13
For guidance on resolving problems, see the Recovery Procedures section at the
back of this Handbook.
Decoder-Only Required Weekly Test
FCC rule 11.61(a)(2)(ii) states, “DBS providers, analog and digital Class D non-
commercial educational FM stations, analog and digital LPFM stations, and analog
and digital LPTV stations are not required to transmit this test but must log
receipt, as specified in §11.35(a) and 11.54(a)(3).”
If your facility fits within this definition, you may wish to check the box at the top
of the RWT page indicating your facility is exempt from originating the RWT.
DBS providers, analog and digital Class D non-commercial educational FM stations,
analog and digital LPFM stations, and analog and digital LPTV stations are
otherwise required to comply with the part 11 EAS rules.
14
VI. State and Local EAS Alerts (47 CFR § 11.55)
EAS Event Code: These alerts use all event codes other than those on
the preceding pages.
All EAS messages, apart from National-level EAS Alerts, National EAS Tests,
Required Monthly EAS Tests and Required Weekly EAS Tests are voluntary. Refer
to your facility’s EAS State Plan as well as other State and Local alerting guidance.
Facility Notes:
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
15
VII. Recovery Procedures
To resolve problems with any EAS event covered in this Handbook, consult the
Recovery Procedures below.
At the conclusion of any EAS test or alert, if normal programming does not return
or if you hear programming from another source, follow these steps:
__________________________________________________________________
__________________________________________________________________
For issues other than the one described above, follow this procedure in the order
listed:
• Step 1: _______________________________________________________
• Step 2: _______________________________________________________
• Step 3: _______________________________________________________
• Step 4: _______________________________________________________
• Step 5: _______________________________________________________
• Step 6: _______________________________________________________
Note in detail what happened and immediately report the issue to the individual
responsible for EAS operations at this facility.
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Completed 23 August 2020

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