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Dsde81 CONDUCT OF ELECTION REPORT (Florida Division of Corporations)

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CONDUCT OF ELECTION REPORT
SECTION 102.141(9), FLORIDA STATUTES
DS-DE 81 (eff.04/2020) Page 1 of 12
The County Canvassing Board must submit a completed Conduct of Election Report to the Division of Elections at the
same time that the board submits its certified official election results for any presidential preference primary,
general, primary, or special election, whichever is applicable.
On behalf of the county canvassing board, the Supervisor must submit the report via the SOE File Transfer Utility on
the SOE portal. For assistance if needed, please contact the Bureau of Voting Systems Certification, Eleonor Lipman;
Eleonor.Lipman@dos.myflorida.com; 850-245-6258 or Zane Wood; Zane.Wood@dos.myflorida.com; 850-245-6123.
GENERAL INFORMATION
1. County:
Date of Election:
Election (Check one): Presidential Preference Primary Election
Primary Election
General Election
Other election (specify):
2. Election Definition created by (Check one): County Supervisor of Elections’ Office (SOE)
Vendor
Consultant
Other (specify):
EQUIPMENT
3. Voting Devices (Insert the applicable number):
Vote-by-Mail (VBM) Central Count Marksense Scanners
Initial Total VBM Scanners
Removed
Replaced or Added
Precinct Count Marksense Scanners
Number of Polling
Locations
Initial Total
Deployed
Removed
Replaced or Added
Early Voting
Election Day
CONDUCT OF ELECTION REPORT
SECTION 102.141(9), FLORIDA STATUTES
DS-DE 81 (eff.04/2020) Page 2 of 12
Voter Interface Device (e.g., Automark, ExpressVote, or ICE)
Number of Polling
Locations
Initial Total
Deployed
Removed
Replaced or Added
Early Voting
Election Day
Reason for removal, replacement or addition of voting devices:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
4. Did equipment or software issues occur at the precinct level, at a counting location, or within computer and
telecommunications networks supporting county location? (Section 102.141, F.S.)
□ NO Proceed to #5.
□YES Specify the number of issues in the appropriate column(s) in the table below, indicate the
specific type of issue(s) incurred on the checklist, and explain the steps taken to resolve the
issue(s) on the lines provided (□ check this box if on a separate sheet).
Early Voting Site
Election Day
Polling Locations
Central Location
Equipment
Marksense Scanner
Voter Interface
Device
Software
Marksense Scanner
Voter Interface
Device
Computer
Election Mgmt.
System
Telecommunications
Modems and Phone
lines
Checklist for type of equipment/software issues encountered (Check all that apply)
Early Voting and Election Day
CONDUCT OF ELECTION REPORT
SECTION 102.141(9), FLORIDA STATUTES
DS-DE 81 (eff.04/2020) Page 3 of 12
Checklist for type of equipment/software issues encountered (Check all that apply)
Voting devices
Voting devices – not connected to electrical power or power source issue
Voting devices – battery backup issue – battery not charged
Voting devices – battery backup issue – removed from service
Voter interface device issue – repaired – remained in service
Voter interface device media issue – media replaced
Marksense scanner issue – repaired – remained in service
Marksense scanner memory media issue – media replaced
Marksense scanner did not reject a blank ballot
Marksense scanner did not reject a ballot with an overvoted contest
Marksense scanner did not accept one or more undervoted contests
Ballot box diverter issue – removed from service
Ballot box diverter issue – repaired – remained in service
Used the marksense scanner’s ballot box emergency/auxiliary bin
Could not complete a planned modem upload or problems with the phone lines
Other – Provide the description
Central Location
Vote-by-Mail tabulation
Marksense scanner issue – repaired – remained in service
Marksense scanner memory media issue – media replaced
Other – Provide the description
Election Management
Problem uploading results or creating reports
Other – Provide the description
Steps Taken to Resolve:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
CONDUCT OF ELECTION REPORT
SECTION 102.141(9), FLORIDA STATUTES
DS-DE 81 (eff.04/2020) Page 4 of 12
5. Were any election definition errors discovered after the logic and accuracy test?
(Section 102.141., F.S.)
□ NO Proceed to #6.
□ YES Specify the number of issues in the appropriate column(s) in the table below and explain
the steps taken to resolve the issue(s) on the lines provided (□ check this box if on a
separate sheet).
Notes: Election Day refers to the polling locations. Media refers to a tabulator’s memory cards, memory
packs, USB flash memory, zip drive, PEBs, etc.
Steps Taken to Resolve:
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
BALLOTS
6. Ballot-Printing (Check all that apply):
Early Voting
Election Day
Vote-by-Mail
Ballot-on-Demand (BOD)
Ballot Printer Service
(provided by SOE’s Voting
System Vendor)
Ballot Printer Service
(provided by vendor other
than SOE’s Voting System)
Number of issues
Election
definition issues
Precinct count
media issues
Central count
media issues
County created definition or media
Vendor created definition or media with
correct county information
Vendor created definition or media with
incorrect information from the county
CONDUCT OF ELECTION REPORT
SECTION 102.141(9), FLORIDA STATUTES
DS-DE 81 (eff.04/2020) Page 5 of 12
7. Did any ballot printing and/or ballot supply problems occur? (Section 102.141., F.S.)
□ NO Proceed to #8.
□ YES Specify the number of issues in the appropriate column(s) in the table below, indicate the
specific type of issue(s) incurred on the checklist, and explain the steps taken to resolve the
issue(s) on the lines provided (□ check this box if on a separate sheet).
Number of issues
Electronic
ballot layout
issues
Paper ballot
layout issues
Paper ballot
printer issues
Paper ballot
supply
problems
County created the ballot
Vendor created with correct
county information
Vendor created with
incorrect information from
the county
Checklist for type of ballot or printer issues encountered (Check all that apply)
Early Voting and Election Day
Polling location (please identify the location)
Incorrect ballots provided to the voter – poll worker
Ballot moisture (humidity) cannot scan
Multi-language or minority language (e.g., Spanish) ballots – not available and/or issues
Vote-by-Mail
Incorrect ballots provided to the voter – election staff
Incorrect ballots provided to the voter – vendor error
Multi-language or minority language (e.g., Spanish) ballots – not available and/or issues
Ballot-on-demand (BOD)
Printed incorrect ballots – printer configuration error, such as duplex
Printed incorrect ballots – software error
Printer failure
Incorrect ballots provided to the voter – poll worker
Other
Describe the issue:
CONDUCT OF ELECTION REPORT
SECTION 102.141(9), FLORIDA STATUTES
DS-DE 81 (eff.04/2020) Page 6 of 12
Steps Taken to Resolve:
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
ELECTION ADMINISTRATION
8. Did you have any staffing shortages and/or procedural problems by employees or precinct workers during
the conduct of the election?
(Section 102.141, F.S.)
□ NO Proceed to #9.
□ YES Specify the number of issues in the appropriate column(s) in the table below, indicate how the
issue was addressed, and explain the steps taken to resolve the issue(s) on the lines provided
(□ check this box if on a separate sheet).
Who experienced
the issue
Number of shortages
Number of times
that additional training
may have mitigated the
problem(s)
Number of times
when procedures were
not followed
Poll workers
Election staff
Security
Temporary support
Steps Taken to Resolve:
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
9. Were there instances when the needs for staffing and equipment were insufficient to meet voters’ needs?
(Section 102.141, F.S.)
□ NO Proceed to #10.
□ YES Specify the numbers in the appropriate column(s) in the next table and explain the steps taken
to resolve the issue(s) on the lines provided (□ check this box if on a separate sheet).
CONDUCT OF ELECTION REPORT
SECTION 102.141(9), FLORIDA STATUTES
DS-DE 81 (eff.04/2020) Page 7 of 12
Number of planned
resources for Election
Day
Number of resources
available for Election
Day
Number of insufficient
resources on Election
Day to meet the voters’
needs
Poll workers
Election staff
Voting devices
Note below and see
page 1
Other equipment and
supplies
Note: The number of “planned” items are based on the Election Day estimates, and “available” is the actual
items at the start of the Election Day. Note that the number of voting devices available is based on the actual
initial total deployment including voter interface devices as provided on page 1 for Election Day. Other
equipment and supplies, for example, refers to summation of the number of electronic poll book devices,
provisional ballot supplies, ballot boxes, transfer bags, etc.
Steps Taken to Resolve:
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
10. Did you experience any issues associated with Voter Check – In? (Section 102.141., F.S.)
□ NO Proceed to #11.
□ YES Specify the number of issues in the appropriate column(s) in the table below, indicate the
specific type of issue(s) incurred on the checklist, and explain the steps taken to resolve the
issue(s) on the lines provided (□ check this box if on a separate sheet).
Number of issues
Early Voting Site
Election Day
Polling Locations
Electronic Poll Book/ Precinct Register
(If used in election)
Paper poll book / precinct register
CONDUCT OF ELECTION REPORT
SECTION 102.141(9), FLORIDA STATUTES
DS-DE 81 (eff.04/2020) Page 8 of 12
Checklist for type of voter check-in issues encountered (Check all that apply)
Early Voting and Election Day
Electronic-Poll Book
Type:
Vendor:
Electronic Poll Book – not connected to electrical power or power source issue
Electronic Poll Book functionality issue – repaired – remained in service
Electronic Poll Book functionality issue – removed from service
Electronic Poll Book media issue – media replaced
Electronic Poll Book connectivity issue – repaired – remained in service
Electronic Poll Book connectivity issue – removed from service
Electronic Poll Book Check-In Process
Paper poll book / precinct register
Paper Poll Book – Incorrect
Paper Poll Book – Check-In Process
Other
Describe the issue:
Steps Taken to Resolve:
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
11. Did you experience any additional issues associated with the conduct of election?
(Section 102.141, F.S.)
□NO Proceed to #12.
□YES Indicate on the checklist the type of issue(s), and explain the steps taken to resolve the
issue(s) on the lines provided (□ check this box if on a separate sheet).
CONDUCT OF ELECTION REPORT
SECTION 102.141(9), FLORIDA STATUTES
DS-DE 81 (eff.04/2020) Page 9 of 12
Checklist for Additional Issues
Early Voting and Election Day
Polling location
Incorrect setup
Solicitation area violated
Incompatible for ADA accessibility
Incompatible for use as a polling location
Voters
Fleeing voter
Disruptive behavior
Disruptive photography
Observers
Not approved
Disruptive behavior
Disruptive photography
Media and/or citizen polling
Disruptive behavior
Other
Describe the issue:
Steps Taken to Resolve:
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
CONDUCT OF ELECTION REPORT
SECTION 102.141(9), FLORIDA STATUTES
DS-DE 81 (eff.04/2020) Page 10 of 12
CANVASSING BOARD
12. If the canvassing board conducted a manual recount of overvotes and undervotes, does the canvassing board
have suggested revisions to the law or the rules for determining a voter’s choice?
(Sections 101.6952(2) and 102.166(4), F.S. and Rules 1S-2.027 and 1S-2.051)
□ N/A Proceed to #13.
□NO Proceed to #13.
□YES Provide suggested revisions below. If needed, attach additional pages and a copy of a
representative ballot for which a determination could not be made to illustrate the
issue.
Proposed revisions to standards for determining a voter’s choice:
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
13.
County Canvassing Board
Print Name Signature Title Date
NOTICE: A statutory duty exists to continually report any new or additional information on any of the items required
to be included in this Report. The supervisor of elections on behalf of the board must:
Notify the Division of Elections no later than the next business day after the discovery of the information; and
Submit a signed written report amended report no later than 10 days after the discovery. (Section 102.141, F.S.)
CONDUCT OF ELECTION REPORT
SECTION 102.141(9), FLORIDA STATUTES
DS-DE 81 (eff.04/2020) Page 11 of 12
Addendum
This section asks what services and materials were provided to accommodate Spanish language voters.
1. Type of Spanish-language ballot used in county:
2. Number of persons that requested Spanish-language ballot? (only applicable to counties with single
language ballots): __________
3. Form of language assistance offered at the Supervisor of Elections Office:
Select all that apply
Bilingual staff
Spanish voter assistance hotline
Professional translation services by phone
Spanish language election related signage and materials
Other- describe
4. Form of language assistance offered at the polls:
Select all that apply
Bilingual election worker
Spanish voter assistance hotline
Professional translation services by phone
Virtual bilingual election worker
Spanish language election related signage and materials
Other- describe
Select all that apply
Spanish-Language Ballots
Unilingual Ballot
Bi- or multilingual ballot
Voter Interface Device (Automark, Expressvote, or ICE)
CONDUCT OF ELECTION REPORT
SECTION 102.141(9), FLORIDA STATUTES
DS-DE 81 (eff.04/2020) Page 12 of 12
5. Number of persons that accessed the Spanish-language website: _________
6. Form of language assistance offered on website:
Select all that apply
Fully translated website in Spanish
Link to state’s Spanish-language information website
Spanish language election related materials
Other- describe
7. Provide any additional relevant information: ___________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
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Completed 30 July 2020

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