Accounts Payable
Cost Comparison Worksheet
Drive vs Fly
FCD : 7/29/13
FRD : 09/26/19 Form : TR04
ATTACH COMPLETED FORM AND SUPPORTING DOCUMENTATION TO EXPENSE REPORT
Required when a traveler is choosing to drive 800 or more miles roundtrip instead of using other forms of transportation (ie: airplane)
Traveler:
Enter expenses that incurred or what would incur from Cape Girardeau to the Destination Hotel, any transportation expense that
would incur during the stay, and from the Destination Hotel to Cape Girardeau.
Destination:
Travel Policy and Procedure
IV.B. TRANSPORTATION: The traveler must use the most economical and feasible mode of transportation available consistent with the
authorized purpose of the trip.
IV.B.1.d. To be fully reimbursable, the total cost of driving (including meals and lodging en route) is not to exceed the equivalent cost of
commercial air coach or tourist fare (including applicable costs such as airport parking and related ground transportation). A travel agency or
internet price quote must be included to compare the cost of driving versus air transportation.
Miles
Meals
Lodging
Parking
Driving Expenses
Claim the mode of transportation that you plan to
use:
Other Expenses en Route only
*Attach a flight estimate from a travel agency or internet site.
** The lowest of these two amounts is the maximum that can be claimed for en route expenses.
Flying Expenses
Claim the mode of transportation that you would
use to travel to airport
Other
Other Expenses en Route only
Airfare*
Meals
Shuttle/Taxi
Other
Total Expenses for Driving**
Total Expenses for Flying**
Other
Other
OR
Rental + Fuel
Personal Vehicle
Rental Car
x .37
+ FuelRental
Rental Car
OR
x .37
Miles
Personal Vehicle
