Fillable Doctoral Supervisory Committee Meeting Report closed meeting must (University of Toronto, Scarborough)

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Doctoral Supervisory Committee Meeting Report closed meeting must (University of Toronto, Scarborough)

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Doctoral Supervisory Committee Meeting Report – closed meeting must be at least 20 minutes
SGS POLICY: Students must meet ANNUALLY with the supervisory committee. The committee consists of at least 3 members, thesis supervisor and two other faculty with graduate
appointments. Either the committee or student may request to schedule another meeting at any given time, if necessary. Contact the Grad Office
to make arrangements.
Info on Responsibilities of the Student, Supervisor, and Supervisory Committee is available on the SGS website. The advisory committee should
provide guidance during your
research, add complementary value to your supervision and provide meaningful written feedback.
A. Student MUST COMPLETE sections A – G PRIOR to the meeting.
Student:
Program Start
Date: (mm/yyyy)
Meeting Date:
Field(s):
Analytical
Inorganic
Organic/Biological
Physical/Theoretical
Polymers/Materials
Thesis/Project Title:
B. Degree Requirements
Courses Completed
Departmental Comprehensive Oral Exam
Course Code & Title
Term
Yes
No, expected date:
1.
2.
Completed all required seminar presentations?
3.
Yes
No, expected date:
4.
5.
6.
Achieving PhD candidacy Students must complete all degree requirements except for thesis by the end of their 3
rd
year in the case of a four-year
program, or at the end of the 4th year of registration in the case of a five-year program (direct entry from BSc degree or PhD-transfer).
Please indicate your date to achieve candidacy:
______________________________
C. Attach a summary of presentations (note co-authors, title; sponsoring organization; location; oral or poster, date) and/or publications (note
those in prep., submitted, accepted, in press, published) for the past year.
D. Objectives for future work. Use a separate sheet, if necessary.
Courses:
1.
2.
3.
4.
Research Activities:
1.
2.
3.
E. How often do you meet with your supervisor?
F. Indicate items (eg. obstacles, future research milestones, guidance on specific tasks, professional development) you wish to discuss at
this meeting. Use a separate sheet, if necessary.
1.
2.
3.
4.
G. Date of last committee meeting:
If the last committee meeting was over 12 months, provide explanation for the delay:
The chair of the committee must fill out the remainder of the report; chair is someone other than supervisor.
Progress of research (since last meeting):
Unsatisfactory
Satisfactory
Indicate problems & Potential Solutions:
1.
2.
3.
Is the project likely to produce a satisfactory thesis within a reasonable amount of time? Yes No
Has the student completed all experiments required to write thesis? Yes No
Expected date of final oral exam (mm/yyyy)
_____________________________________
Student’s overall progress in the graduate program: Unsatisfactory Satisfactory
Note: Any two committee meetings appraised as unsatisfactory, whether consecutive or nonconsecutive, student will be terminated from the program.
Please provide meaningful feedback. Committees’ recommendations to student’s goals for future work, areas for improvement and address
item(s) indicated in section F. Indicate, if useful, additional expertise to advise on the project. Provide timeline for thesis writing and final oral exam
planning if student has completed experiments.
1.
2.
3.
Student’s Signature:
Were the items listed in section F addressed at this meeting?
Yes ______ No_______
Chair must ensure all members of the committee and student sign the form. The composition of the PhD Supervisory Committee must
remain the same throughout the doctoral program. If a member needs to be replaced, please forward another Doctoral Supervisory Committee
Enrolment form along with a letter of justification for the change.
Committee Members
Print Name
Signature
Present
Absent
Supervisor:
Co-supervisor:
Regular member:
Regular member:
Student Comments (Optional) – to be completed after the meeting.
Student’s Initial:
Indicate comments or response to the above report and any other issues you may want to address. Use a separate sheet, if necessary.
Contact the Graduate Office if you would like to arrange for a follow-up meeting.
Students must keep a copy for their own record and upload report to the Student Progress Tracker.
***Either the committee or student may request to schedule another meeting at any given time, if necessary. ***
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Completed 30 May 2021

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