Fill - Free fillable District Academic Meet Directors Manual 20-21 (University Interscholastic League) PDF form

University Interscholastic League

2020-2021

District

Academic Meet

Director’s Manual

for high school

TABLE OF CONTENTS

Academic Calendar

...............................1

Playing the Host

..................................... 2

Getting Organized

..................................5

Before the Meet

...................................... 8

During the Meet

................................... 11

After the Meet........................................14

Regional Meet Information

...............15

Frequently Asked Questions

............. 17

Appendix

................................................19

Academic Conict Pattern

..............20

Sample District Meet Schedule

..... 22

Rooms

....................................................23

Personnel Needs

................................. 24

Quick Reference Chart

......................25

Reminders for Directors

.................. 36

Verication Period

..............................37

Substitute Eligibility Form

.............. 38

Online Entry System......................... 39

Academic Awards

..............................49

Annual Finance Reports

...................51

Sample Press Release

.........................53

Contacts

.................................................55

The benets derived from

interschool competition are

in direct proportion to the

care with which the contest is

planned.

A well-administered meet

promotes good will between the

host institution, the schools and

the community.

Each academic meet director

and contest director is to be

congratulated upon accepting

such responsibility.

University Interscholastic League

District Academic

Meet Director’s

Manual

This manual is a step-by-step guide

for a District Meet Director.

Have a question not

answered in this manual?

Submit it here.

20202021

Due to the unpredictability of the current pandemic, please check the ofcial UIL Calendar on the website for

the most updated information for deadline and contest dates. (https://www.uiltexas.org/calendar)

Below are general academic deadlines to assist with planning:

Academic Calendar

★ AUGUST

15 Academics/CX/OAP: Schedule district planning meetings

15 One-Act Play: First day for directors’ planning meetings

★SEPTEMBER

10 Congress: Intent to Participate & legislation due

23 A+ Academics: Deadline to submit fall/winter district meet

organization form & material orders

★ OCTOBER

1 One-Act Play enrollment deadline

1 CX: Deadline to hold planning meetings

1 HS Spring Meet: District directors’ names due

18-19 Legislative Council meeting, Austin

★ NOVEMBER

2 CX: District director names & information due

2 OAP: Last day to hold directors’ planning meetings

2 A+ Academics: First day for invitational meets

2 Congress Region: First day

2 One-Act Play: First day to contact 2nd & 3rd judging panel

members

14 Congress Region: Last day; Results due Nov 16

20 One-Act Play: Double representation due

20 A+ Academics: Participation registration due. Deadline to

submit spring district meet information & materials orders

★ DECEMBER

1 A+ Academics: First day for fall/winter district meets

1 ILPC: Yearbook Individual Achievement Awards entries due.

Yearbooks due for rating. Enrollment due.

1 CX: Deadline to set up the district meet online

1 Academics: Deadline to submit orders for HS Invitational

Set A materials (to be used Jan. 8–Feb. 6)

14 One-Act Play: Deadline to request scenic elements not

permissible and to submit plays not on Approved List for

consideration as contest entries

★ JANUARY 2019

1 CX Debate: First day for district competition

5-7 Congress: State Meet

10 Film Contest: Deadline to submit entries.

8 Academics: First day to use Set A materials at invitational

meets

8 Academics: Deadline to submit orders for Invitational Set B

materials (to be used Feb. 12–March 13)

20 Film: Deadline to submit entries

30 A+ Academics: Last day for fall/winter district meets & rst

day to return materials to contestants

★ FEBRUARY

1 Academics/OAP: Deadline for meet ocials to set up

district meets online and provide shipping information.

1 A+ Academics: First day for spring district meets

6 Academics: Last day to use Set A materials at invitational

meets

12 Academics: First day for invitational meets using Set B

materials

12 OAP Title entry registration due

13 Theatrical Design Entries due

13 CX Debate: Last day to hold district competition

15 CX Debate: District results deadline

14 CX Debate: Deadline to submit required judging

information for state meet without $100 late fee

15 ILPC: Newspapers/Broadcasts due for rating. Newspaper/

Broadcasts Individual Achievement Awards entries due

17 Barbara Jordan Historical & Latino History Essay

Competition deadline

18 CX Debate: Certication deadline for advancing teams

24 Tentative: Film Festival

★ MARCH

1 ILPC: Teacher award nominations due & YB IAA’s due

1 TILF: First day to submit scholarship applications

13 Academics: Last day for invitational meets using Set B

materials

15-16 CX Debate: State Tournament, 1A, 2A, & 3A

19-20 CX Debate: State Tournament, 4A, 5A, & 6A

22-27 Academics (one week only) & Speech: District meets

25 One-Act Play: District and bi-district certication deadline

29-3 2nd District week for Speech (no other academic events

scheduled)

★ APRIL

1 A+ Academics: Last day for invitational meets. First day to

return invitational materials to contestants

1-3 One-Act Play: Area meets

14-17 One-Act Play: Region meet

16-17 Academics & Speech: Regional meets

27-28 Theatrical Design State Meet

29-3 Academic State (non speech) & One-Act Play State Meet

★ MAY

1-2 ILPC State Convention

7 TILF: Last day to submit scholarship applications

(except TSSEC participants)

25-26 A+Academics: Last day for spring district meets & rst day

to return materials to contestants

29-30 Speech/LD Debate State Meet

★ JUNE

15 Leg. Council Academic, Athletic and Policy Committee

meetings, Austin

25-27 ILPC: Summer Publications Workshop, UT-Austin

★ JULY

13-15 TILF: Scholarship notications mailed to applicants and

principals

District Academic Meet Director’s Manual • 2

District Meet Director

Playing the Host

BASIC TIPS FOR ACADEMIC MEET HOSTS

Hosting an academic district meet can be a delight or a disaster for the campus or academic meet director.

Successful meets do not just happen. They take planning, positive people, more planning, perseverance

and even more planning. Veteran coordinators have graciously shared several tips on what they do to

make their meets both successful and fun. At the top of every list was the golden rule: plan, plan, plan.

BEFORE THE MEET

• Make a “to do” list and stick to it.

• Plan early. In August, begin rounding up your contest directors. The success of your meet hinges

on having competent and reliable contest directors.

• Prepare and present your budget early to the district executive committee. Think about what you

need in plenty of time to submit the proposal and secure funding for contest directors, food services,

travel and other personnel to work the meet.

• When the meet materials arrive, inventory your materials immediately to see that everything you

ordered is included. Check your order carefully for completeness. Keep a copy of the packing slip.

District meet materials are ordered online when you set up your district meet. The deadline to do

so is Feb. 1.

• FollowtheUILConictPatterninsettingtheschedule.Allowsucienttimeforcompetitorstoget

fromonecontesttoanother.Considerpreparationtimeandvericationperiodswhenscheduling

each event.

• Employenoughjudgestokeepyourmeetrunningonschedule.Sendoutconrmationlettersor

emails to each judge and call them the day before the contest. Have standby or extra judges available.

• Charge a judging fee to participants if judges are scarce in your area.

• Involve athletic coaches. You help them time at a track meet. They help you time a round of debate.

Anypartnershipthatcanbeformedamongacademicandathleticcoachesstandstobenetboth

programs and enhance the importance of both.

• Get volunteers to serve as timers for speaking events. Be sure to provide clear instructions and

training.

• Provide a judges’ workshop prior to the contest date.

• Use ex-students as contest managers or assistants. Students who have been in the contest recently

maybethemostqualiedtorunit.

• Find out before the contest whether your judges know any contestants. Avoid hiring relatives or

friends of contestants.

• Provide a pick-up station for judges and contest directors to sign in and pick up contest materials

on the day of the contest.

• Ask the family consumer science class, Student Council, volunteer groups, spirit groups, ROTC or

District Academic Meet Director’s Manual • 3

parents to host a hospitality room for coaches and judges.

• Ask organizations to sponsor concessions during the day. They can earn enough money in a day to

fund a sizable project.

• Send good information to the schools attending the meet. Include information about contest material

source, food services, parking, entertainment, sites in the area and maps.

• Labeltablesinthedesignatedholdingareafordierentschoolsattending.

• Check physical facilities and make sure they are adequate in size and that they have required items,

suchaspencilsharpenersandclocksorsucientpoweroutlets.

• Havethebellsystemturnedosothatbellsforchangingclassesdon’tringduringcontests.

• Give a list of rooms to be used to custodians. Ask that rooms be opened and locked at designated

times. Get a key, if possible, to use in an emergency.

• Be sure your faculty receives a memo prior to the tournament concerning the rooms being used.

• Label competition rooms.

• Walk the building before the tournament starts to make sure designated rooms to be used are open.

• Hang a banner welcoming competitors.

• Post a scoreboard, either electronic or constructed from paper or fabric.

• Use brightly-colored paper for important notices.

• Have extra supplies on hand for contest directors.

DURING THE MEET

• Have a central information desk monitored by somebody who knows what’s going on and where

things are. Headsets, pagers and walkie-talkies can be helpful in saving steps.

• Usemonitorsor“tracdirectors”inhallswheretestingandperformancesaregoingontokeep

non-competing students from disturbing.

• Haveacentrallocationnearthemajorholdingareawherealleventsareveried.

• Provide activities for students: games, computer lab, skits, etc. Provide adult monitors for all activities.

Some hospitality/entertainment ideas are listed below.

• Present awards before an audience, perhaps in the major holding area (cafeteria, auditorium, gym).

GRADING/JUDGING & VERIFICATION

• For subjective contests, hire the best judges possible and pay them a fair-market stipend for your

area.

• For objective contests, coaches are allowed (at times, required) to grade.

• Read online entry instructions carefully when entering results.

• Enterresultsonlinebeforevericationandannouncementof nalresults.Makesurethescores/

places entered online mirror the scores/places generated by the judging panel. Enter a score for

every contestant, not just those who place, or rank contestants 1st - 6th in Ready Writing, Journalism

and Speech events. Cancel contestants who are no-shows. This is critical for team scores.

• Makesurevericationisheldforallcontests.

• Meet results are due online by 5 p.m. on the day following the meet.

District Academic Meet Director’s Manual • 4

HOSPITALITY/ENTERTAINMENT IDEAS

• Throughout the day, arrange fun contests or skits for the students who are waiting between

competitions.

• Play bingo or “brain teaser” games, with prizes for the winners.

• Open the school gym and provide basketballs or volleyballs, or set up ping-pong tables.

• Provide a list of area attractions, restaurants, malls, etc.

• Keep the cafeteria or a concession stand open throughout the day.

• Provide a hospitality room for coaches and judges.

AFTER THE MEET

• Provide information about the location and schedule of the regional contest to district-winning

students, alternates and coaches.

• Remind district competitors and coaches to notify the district director if a winning student will be

unable to compete. Notify the alternate’s school and the regional director.

• Send thank you notes to all volunteers, as well as to those who worked for a minimal stipend.

• You may release district tests, keys and other test information at the end of the last contest day

of the district meet week. If the school is close to the hosting campus, having an administrator or

designated coach pick up the materials saves time and money.

District Academic Meet Director’s Manual • 5

District Academic Meet

Getting Organized

BASIC INSTRUCTIONS

It is important that authority be centralized and organized. All entries and results will be entered

via the UIL Spring Meet Online Entry System. No exceptions will be allowed and deadlines will be

strictly observed.

The spring meet district chair serves on the regional executive committee. Many spring meet district

chairs appoint a separate person, the district academic director, to be responsible for the academic

contests. The district academic director reports to the spring meet district chair and the district

executive committee. Authority and responsibilities should be made clear to the district academic

director at the time of appointment.

The district chair’s input can be invaluable to the regional director and to the district.

DISTRICT SPRING MEET CHAIR

The District Spring Meet Chair is typically the DEC Chair and is responsible for all spring meet activities,

includingone-actplay,trackandeld,tennis,golf andallacademiccontests.Itdoesnotmeanthatthis

person will be on-site running all of these contests. It does, however, mean that this person is responsible

for overseeing that all of these activities and competitors adhere to the UIL Constitution and Contest Rules

(C&CR). Duties of the Academic Meet Director are outlined in Section 903 of the C&CR.

https://www.uiltexas.org/policy/constitution/academics/meets

DISTRICT ACADEMIC MEET DIRECTOR

The District Academic Meet Director is the person on-site running the district academic meet, setting

up the academic meet in the UIL online system, and entering results.

DISTRICT EXECUTIVE COMMITTEES

The duties of the district executive committee are outlined in Section 903 of the UIL Constitution and

Contest Rules.

Since district executive committees consist of one representative from each school in the district,

administrators should see that their academic coaches, directors and advisers are kept informed of district

meet plans as organization progresses. While the district executive committee may delegate some of

these duties to the spring meet district chair, most executive committees will make decisions regarding

the following areas based on recommendations from the academic coordinators, one-act play directors,

speech coaches and the academic meet director.

ORGANIZING THE DISTRICT

Districtsscheduletheirorganizationmeetingatdierenttimesbutshouldholdthismeetingnolaterthan

District Academic Meet Director’s Manual • 6

Oct.1.Therstresponsibilityof theDistrictExecutiveCommitteeistoelectanoverallspringmeet

district chair, a person who will coordinate all the spring meet activities. The second responsibility is to

sendthisnameandcontactinformationtotheLeagueocebyOct.1.ACXdebatedistrictcontest

director must also be selected and reported to the League by Nov. 1.

DECIDING ON EVENTS

DistrictsmustoeranyeventlistedinSection900thatanyschoolinthatdistrictwishestoenter.

DETERMINING SCOPE OF MEET

Districts have many options for organizing the meet that best serves their size and location. Some of the

following options may be selected by the district executive committee:

• high school only

• high school and junior high

• elementary

• junior high

• elementary and junior high

The C&CR provides for separate executive committees, one for high school and one for elementary

and junior high school. Districts that establish only one district executive committee for all levels of

competition should appoint a person to be in charge of each level. Instructions for elementary and junior

high academic meets are given in the C&CR and in the

A+ Handbook

for elementary and junior high

academic activities.

SETTING THE EXACT DATES FOR THE MEET

The calendar on the UIL website lists dates when high school academic meets may be held. One-Act

Playmaybescheduledanydateonorbeforethecerticationdeadline.

SCHEDULE AND CONFLICT PATTERN

Plan the contest schedule with the assistance of contest directors and perhaps district committee members

usingtheUILconictpattern(availableontheUILwebsite).If alleventsstartandendontime,the

meetwillrunsmoothly.Itisimportanttoallowsucienttimeforeachcontesttobecarefullygraded

andalsotimeforavericationperiodtobeheldpriortotheannouncementof ocialresults.TheUIL

recommends that districts follow one of three schedules for district meets to ensure the greatest student

representation.Thetimesindicatedonthepatternareof nosignicanceotherthanshowinghowlongto

allowfortheevent.FailuretousetheUILconictpatterncouldresultinstudentsbeingallowedtocompete

in multiple contests at the district level but being unable to advance to regional or state competition due

toconicts,sincetheconictpatternisfollowedatthoselevels.

SELECTING THE SITE

Many factors are involved in selecting a site for district competition. Is the stage adequate for presenting

One-Act Plays? How big is the auditorium? Does the site have adequate tables and plugs for computer

applications? Is there adequate parking? What facilities are available for food/drink concessions? Which

schoolhasapersonwillingtoaccepttheresponsibility?Variouseventsmaybeassignedtodierentsites,

according to available facilities. Consider all the possible alternatives before settling on a site. Decide

what to do about concessions and how funds will be used.

BUDGET

Decide the amount of entry fee to be charged and how fees are to be collected and then plan a budget

District Academic Meet Director’s Manual • 7

allocating funds to cover costs of all events and miscellaneous expenses.

AWARDS

District executive committee members or a person designated by the district executive committee selects

andpurchasesawards,suchasplaques,certicates,ribbonsormedals.Alistof awardsisprovidedin

the appendix. Set the time and method of presenting awards. The contest director usually presents the

awards. After totaling up all the points from each school, declare a district champion. A trophy is in order

for the champion if the district elects to award one.

LATE ENTRIES

The district executive committee should decide whether to accept late entries for the district academic

meet.Thisshouldbedoneattheinitialorganizationalmeeting.Fordenitionof a“lateentry,”seethe

UIL Constitution and Contest Rules.

Entries submitted after the 10-day deadline require authorization of the district academic meet director.

ALLOWANCES

Allowances for late entries shall be consistent for every school within that district.

DISPUTES

The district executive committee should determine the method of settling disputes.

District Academic Meet Director’s Manual • 8

District Meet Director Duties

Before the Meet

PREPARATION

Review the District Academic Meet Director’s Manual and Sections 900 - 906 of the current UIL Constitution and

Contest Rules. Present a proposal to the District Executive Committee with the recommendations from the

planning meeting with input from the coordinators, speech coaches, one-act play directors, administrators

and all other interested parties. Plan training or an informational session with the contest directors of

each event. Provide the schedule and other information to each school in your district.

PERSONNEL

Identify an individual or assign a school to serve as a contest director for each event along with monitors

and assistants as necessary. Experience is valuable but not essential. It will be advantageous to hire or

appoint experienced individuals to oversee all speech events, one-act play and journalism. Provide a copy

of pertinent pages from this handbook and a copy of the appropriate event handbook to each contest

directorwellinadvanceof themeetsohe/shecanreviewtheproceduresandbecondentinhowto

administer the contest.

FACILITIES

Arrange for facilities well in advance of the date of the meet. Reserve necessary rooms, lecture halls

and auditoriums. When contestants meet at one place for assignment, as in extemporaneous speaking

events, the director should be sure the room is large enough. Room size is also important where an

audience must be seated, as in speech events. An adequate number of tables and electrical outlets are

necessary for computer applications, computer science, journalism and ready writing when computers

and printing equipment are used. Contestants in accounting, calculator applications, mathematics and

science ideally need continuous writing surfaces or large single desks to manage the paper test, scratch

paper and calculator. Work with the individual contest directors to ensure the needs of all students are

metasbestaspossible.Variouseventsmaybescheduledatdierentsitesorbuildingstoaccommodatethe

requirements for the event. When this is done, close proximity of facilities is a high priority, particularly

in similar events.

SPECIAL ARRANGEMENTS

Assess the special needs of your site and arrange for any additional personnel such as janitors, security

personnel, ushers, data entry personnel or information guides when necessary. Notify local restaurants

and hotels of the meet date.

ONLINE ENTRY SYSTEM

District meet directors must set up the meet and schools must enter contestants via the UIL Spring

Online Meet Entry System. (https://www.uiltexas.org/academics/spring-meet-entry-system). Districts

are urged to strictly enforce a 10-day deadline on entries. Further information regarding online entry is

District Academic Meet Director’s Manual • 9

covered later in this manual. All meet information shall be made available via the online entry system.

The deadline to set up the district cross-examination debate meet online is Dec. 1. The deadline to set

up a district academic meet and one-act play contests online is Feb. 1. Full information on the online

process, including online instructions, will be available on the UIL website prior to district meet deadlines.

Individuals wishing to access the online system to enter results will need to be authorized with a UT

EID.PleasesendtheUTEIDof themeetdirectorandadditionalocialsneedingaccesstotheonline

system during your meet to UIL (academics@uiltexas.org). An EID may be procured through the steps

at this link: https://idmanager.its.utexas.edu/eid_self_help

PUBLICITY

Arrange for publicity through online, broadcast and print media.

CONTEST MATERIALS

When the district meet is set up online with a shipping address and contest date, the request for district

meetcontestmaterialsiscomplete.Contestmaterialswillbemailedtotheaddressspeciedbythemeet

director without further action on the part of the meet director.

There will be two mailings of district contest materials. Tests and judging materials for the district meet will

be shipped by mid-March to arrive approximately 10 days before the date of the meet. Extemporaneous

speaking topics will be sent separately the week of your meet. Inventory contest material as soon as it is

received.

Meet Directors please open and inventory your boxes to verify you have all packets and to make sure there

are enough tests, answer documents, ballots, prompts, etc. ahead of the day of the contest. A checklist is

included in the shipment. A list of those items are included in the event handbooks. Should extra items

beneededfortheevent,pleasecontacttheUILoce,allowingasmuchtimeaspossibleformailing.

You will be sent a link to a “District Director’s Emergency Packet” that holds a copy of tests and answer

keys. The district director should hold this for emergency use only. It should not be accessed unless an

emergency (such as omission of a testing item from a contest packet) should occur.

Important: The Spelling Pronouncer’s packet and the Computer Science Judging packet should be given

to the contest directors far in advance, at least 48 hours before the contest.

Provide a copy of the handbook related to the individual contests to each contest director as soon as

possibletoallowthemadequatetimetoprepareforthemeetandbecondentinhowtoadministerthe

contest. To download handbooks for free visit: https://www.uiltexas.org/academics/resources/contest-

handbooks-manuals

SECURING JUDGES

Duties of the individual contest director might include securing judges, graders and other assistants.

The ultimate responsibility belongs to the meet director. The Academic Quick Reference Chart in the

appendix shows how many judges/graders are needed for each event. Arrange for payment of judges

as needed. Coaches of contestants may grade objectively scored contests, but impartial judges must be

secured for speaking, journalism and ready writing events. Judges in speaking and writing events should

District Academic Meet Director’s Manual • 10

have noaliation with anyparticipating schoolor competitor.UIL provides an online databaseof 

potential speech judges. Hire extra judges in case a judge cancels at the last minute.

PARTICIPANT ROSTERS

Print the Roster and Results Worksheet that includes names/schools for each contest generated from the

online system. This roster will be used for roll call before the contest and also serve as the contest results

formtobelledoutandgiventothepersoninputtingresultsintotheUILonlinesystem.

District Academic Meet Director’s Manual • 11

District Meet Director Duties

During the Meet

SOLVING ISSUES

The job of the academic meet director on the day of the meet is to watch everything go as planned.

However, there may be issues that need to be resolved. Keep the lines of communication open with

individual contest directors and be visible the entire day. Arrange for adequate communication between

various contest directors and the meet director. Respond to problems objectively, fairly and quickly. If

youhavequestions,pleasecontacttheUILacademicsta.

PREPARING THE BUILDING

Arrive early and check that the facilities have been unlocked, the temperature is adequate and you are

prepared for a great meet. Placing signs on contest doors or providing maps of buildings may be helpful

tovisitors.Designatepersonstoserveatinformationcentersasguidesorushers.Youmayndituseful

to register contestants and academic coaches as they arrive, but this is not necessary. It may be helpful to

have contest directors check in at a central location well before their designated contest time.

PARTICIPANT ROSTERS

Provide contest directors with an updated Roster and Results Worksheet with names/schools for each

contest that had any last-minute changes. Prior to the completion of grading, update the Roster and

Results Worksheet in the online system with substitutes, alternates and canceling any no-shows. Print an

updatedcopyforthecontestdirectortollintheresultsaftergrading,whichwillmakeforeasierinput

of resultsintotheonlinesystempriortoverication.

CONDUCTING THE CONTEST

A copy of the event handbook will be included in the contest packet for the contest director and is available

on the UIL website. Detailed instructions are included about procedures that should take place before,

during and after the contest. The start time of the contest allows for preparations of calling roll, verifying

calculators are approved for the contest, passing out materials and reading required instructions before

thecontestbegins.Additionalset-uptimeforcontestswithequipmentisnotedintheconictpattern.

Contestants shall be allowed the complete testing time as indicated in the handbook from the signal for the

contest to begin. Caution directors to pick up used and unused contest material after the event. Instruct

them to follow the instructions in each handbook and from the meet director for returning papers.

LATE ARRIVALS

Except in emergencies, UIL does not recommend allowing contestants to enter the room after a contest

has begun. The decision to allow late entry rests with the meet director. Note: In some contests, it is

againsttherulesorlogisticsforlateentry.Consulttheevent’shandbookforspecics.

District Academic Meet Director’s Manual • 12

LEAVING THE CONTEST ROOM

A contest director, monitor or assistant shall be present in the room throughout the entire contest

period. Any disruptions should be attended to swiftly to avoid distracting other contestants. Instructions

are provided in each event handbook as to whether students are allowed to leave during the test, after

a certain amount of time or must remain until the end of the testing period. In some events, students

mayturnintheirpaperandleaveafteraspeciedamountof time.Inthecaseof amedicalorother

emergency, the student shall receive permission to leave the contest room and shall be accompanied by

a monitor while outside the contest room. Students who leave and return to the contest room without

permissionshallbedisqualied.

GRADING THE CONTEST

Graders for objectively scored contests should report to the grading room as soon as the contest begins.

Gradersmayreviewthetestandverifytheocialanswerkeyaccordingtotheeventhandbook.Score

points according to the guidelines in the handbook. Please see individual contest rules for tie-breaking

proceduresandthoseeventsinwhichallrstthroughsixthplacetiesmustbebroken.Afterpapershave

been ranked, indicate on the answer sheet the name and school of the student that corresponds with the

contestantnumber.Thiswillexpeditethevericationprocess.

ANSWER KEY ERRORS

In the case of a suspected error on the answer key, the contest director should contact the UIL State

Oceand/orcontactthestatecontestdirectorassoonaspossibletocommunicatethesuspectederror

andtoseekclaricationbeforechangingthekey.AnykeyerrorconrmedbytheUILStateOceor

the state contest director should be corrected on the key used for grading.

PRELIMINARY RESULTS

Preliminary results should be delivered to the person responsible for inputting results into the Spring Meet

OnlineEntrySystem.Meetdirectorsortheirdesigneemustinputscores/rankspriortoverication.Places

determinedbytie-breakingproceduresforrstthroughsixthplaceindividualorrstthroughsecond

place team must be manually entered into the online system. This allows the system to tabulate team

scores and catch possible errors and allows coaches and contestants to verify data entry as well as scoring

of contest papers. Make sure substitutes and all contest roster corrections are entered into the online

system, tie-breaking procedures have been followed and ties have been manually broken in the system.

SPEECH TABULATION

For speech tabulation, please use TALKTAB, a UIL computer program, for tabulating speech rankings.

It should be downloaded from the speech “Tournament” page of the UIL website and reviewed prior

to the meet.

ONE-ACT PLAY TABULATION

See the One-Act Play Handbook for procedures. OAP contest manager’s report shall be submitted electronically

totheUILstateoce.Thestatetheatredirectorshallbecalledpriortoannouncingresults.

DISQUALIFICATION

Anydisqualicationshouldbereviewedclosely.YoumustcontactaUILstamemberbeforemaking

thenaldecisiononadisqualicationthatistheleastbitquestionable.Of particularconcerniswhen

a student is suspected of cheating. Contest directors should do what is possible to curtail the suspicion

District Academic Meet Director’s Manual • 13

from moving the student, talking to him/her privately and discussing the situation with the teacher from

the school.

VERIFICATION PERIOD AND AWARDS

UnocialresultsshouldbeenteredintotheSpringMeetOnlineEntrySystembeforetheverication

period. In speaking contests, ranks of multiple judges should be entered into the TalkTab Speech

TabulationSoftwarebeforethevericationperiod,evenif youchoosetocalculatemanually.Instruct

contestdirectorstodouble-checkallresultsandholdvericationperiods,asrequired,beforepresenting

awardstocontestants.Announceandposttheapproximatetimeandthelocationof eachverication

period.Thevericationinformationlocatedinthisdocumentincludesspecicinstructionaboutthe

vericationperiodrequiredbeforeresultsareannouncedasnal.

QUESTIONS AND PROTESTS

It is inevitable that questions will arise concerning procedures, selections, overtimes or answer keys. Check

the appropriate event’s handbook, which will clarify most questions. Contest directors should notify the

regionaldirectorof anymajorconictsthatariseorinterpretationsthataregiven.Contestdirectorsor

regional directors who need further assistance in clarifying rules or procedures should call the appropriate

UILocialasindicatedonthetelephonereferrallistprovidedtosecureneededinformation.Donot

announceocialresultsbeforeallquestionsandchallengeshavebeenresolved.

UIL ACADEMIC STAFF

UILAcademicstamembersandthestatecontestdirectorswillbeavailableonFridayandSaturdayof 

regional weekend. Voicemail left on the main UIL phone line cannot be forwarded. Please use one of

the direct lines below. If you get voice mail, that means we are on another line. Please leave a message

and we will get back to you as quickly as possible. Do not hesitate to email or call us directly at any time

during the regional contest.

• Jana Riggins (Speech & Debate) Cell: 512-773-7372

jriggins@uiltexas.org UIL Direct: 512-232-4928

• David Trussell (Computer Science, Math, Science, Calculator, Number Sense)

dtrussell@uiltexas.org Cell: 512-853-0015

• Jeanne Acton (Journalism) Cell: 512-740-3463

jacton@uiltexas.org

• Paula Rodriguez (One-Act Play) Cell: 210-862-7819

prodriguez@uiltexas.org UIL Direct: 512-471-4517

• David Stevens (All Events) Cell: 512-965-2386

dstevens@uiltexas.org UIL Direct: 512-232-4930

AllcontestprocedurequestionsshouldbedirectedtotheappropriateUILstamemberabove.State

Contest Directors should be contacted only for questions concerning the test or answer key.

District Academic Meet Director’s Manual • 14

District Meet Director Duties

After the Meet

OFFICIAL RESULTS

All results will be posted on the UIL Spring Meet Online Entry System. The online system will tabulate

team scores and it is possible to post them throughout the course of the meet. It will also tabulate points

for the academic championship. The deadline for certifying and posting district results is 5 p.m. the day

followingthemeet.Makecertainresultsareopenforpublicreview.Qualierstotheregionalmeetwill

be advanced through the system. Check that contestant names are correct if substitutions have been

made and no-show students have been canceled from the roster.

Pleaseverifyjournalismandspeechteampointsonceyouhaveenteredandcertiedallof theevents

in each of those areas. At the end of the day, you should have 25 events listed on your Meet Summary

page from this week’s contests (24 events if one-act play results are incomplete).

Please change the Status of the Meet to “Results are posted and available for review” so that the public

may see the results of your meet. This is located on the Update Meet page.

UNBREAKABLE TIES

Please email a list of any ties that were unbreakable (only through 6th place) and are posted as ties in the

online system to the UIL email (academics@uiltexas.org). A tie for 7th place or after can remain a tie.

RETURNING MATERIALS

You may release tests, keys, prompts, speaking topics, ballots and other test information at the end of

Saturday of district week. If the meet concludes prior to the last contest day, materials may be mailed

to schools.

ANNOUNCING THE DISTRICT ACADEMIC CHAMPIONSHIP

After the points have been input for all academic events including one-act play, speech and journalism team,

the UIL Spring Meet Online Entry System will determine the district academic champion. Sweepstakes

point totals for each school are on the Meet Summary page. You may award the sweepstakes trophy and

runner-uponlyafteralleventshavecertiedresults.If allpointsarereported,awardthechampionship

while students are still on site; otherwise, send the award later and notify the schools of the winner. On

the Update Meet Information page, make certain results are posted and available for public review.

District Academic Meet Director’s Manual • 15

Regional Meet Information

for the District Academic Director

REGIONAL EXECUTIVE COMMITTEE

Each region operates under the jurisdiction of the regional executive committee. The committee

consists of a regional director as the chairperson, the spring meet chair or the academic meet director

from each of the districts in the region, a director of regional academic contests, One-Act Play, Speech

and Journalism. While some of the responsibilities may be delegated to the regional director, executive

committees may be requested to make decisions regarding scheduling events and facilities, developing a

budgetandkeepingtrackof allnancialissuesregardingthemeet.

DATE AND LOCATION OF MEET

The calendar on the UIL website lists dates that regional One-Act Play meets may be held and the days

set aside for academic regional meets or days indicated on the calendar. Region sites are requested to

provideatentativeschedulebyDecember1andanalizedRegionalMeetHandbookbyFebruary1.

District Meet Directors should assist in getting this information to each of the schools in the district.

TheregionalwebpageontheUILwebsitewilllistspecicinformationforeachregionbyconference.

REGIONAL MEET HANDBOOK

The regional director prepares a Handbook to be posted online that lists pertinent information concerning

the meet. Items such as the date(s), event schedule, names of the persons in charge including assistant event

directors, method of fee collection, person to whom fees should be sent, parking, special instructions or

announcements, information about how to receive unclaimed materials or awards, campus map, hotels,

restaurants, etc. should be included. Handbooks or the website for each region may be found at http://

www.uiltexas.org/academics/regional-information/.

SCHEDULE AND CONFLICT PATTERN

In planning the schedule for academic contests, the Regional Executive Committee shall follow the

AcademicConictPatternprovidedontheUILwebsite.RegionmeetschedulesshallfollowtheAcademic

ConictPatternandcompetitorsarenotallowedtocompeteinconictingcontests,evenif theschedule

allows. Adjustments may be made in starting times of a session of events and contests may be held on

dierentdays(i.e.,Speech,ComputerScience)aslongasadditionalconictsarenotcreated.Sucient

timeshouldbeallowedforeachcontesttobecarefullygradedandforavericationperiodtobeheld

priortotheannouncementof ocialresults.

ENTRY PROCEDURES

Thereisnoocialentryforregioncontests.Thedistrictmeetdirectorsonlineresultsconstituteaschool’s

ocialentryinthecontestadvancingtothenextqualifyingmeet.Individualschoolentryisunnecessary.

District Academic Meet Director’s Manual • 16

ENTRY FEES

Regions assess their own fees and include them in their regional handbooks, posted on the UIL website.

Almost all of the regions bill the District Executive Committee chair for a full slate of entries. The

District Executive Committee will pay regional meet entry fees in one check to the regional site. One-

Act Play entry fees may be invoiced and paid to each participating school, since every district may not

have a school represented at the meet. Individual schools should not pay the regional site. Schools may

be invoiced by their DEC for the fees.

WITHDRAWING QUALIFIERS FROM REGIONAL COMPETITION

Schools shall notify the academic meet director no later than the end of the second school day following

academic district competition, or as soon as the withdrawal is known, if a student or a team knows that

they will not compete at the regional meet. Coaches of contestants dropping out of the regional meet

are required to follow the protocol in order to notify the alternate.

If aqualiedcontestantplacingrst,secondorthird,orateamplacingrstisunabletoparticipateinthe

regionalmeet,thequalier’sdesignatedadministratorshallnotifythedistrictacademicmeetdirectorin

writing. The district academic meet director shall contact the regional director as well as the next lower

placenisher,whoshallbecomequaliedtorepresentthedistrict.

THE ALTERNATES

Thedistrictresultscertifyfourth,fthandsixthplaceindividuallyorsecondplaceteamasalternates

totheregionalmeetif acontestantplacingrst,secondorthirdortherstplaceteamisunableto

participate in the regional meet. Places below sixth are not considered alternates and are not eligible to

participate.Onceanalternatehasbeendesignatedasacontestant,theoriginalqualierisnoteligibleto

be reinstated unless the alternate cannot compete. Alternates who are not taking the place of an absent

qualiershallnotbeallowedtoparticipateinthecompetition.

SUBSTITUTES ON TEAMS

For the region meet, a school may make only one substitute per team, and substitutes are allowed only

forteammembers,notforindividualqualiers.OnlyAccounting,CalculatorApplications,Computer

Science, Current Issues & Events, Literary Criticism, Number Sense, Mathematics, One-Act Play, Science,

Social Studies and Spelling & Vocabulary have provisions for substituting individuals on teams after the

district meet. If a student cannot compete at the next highest level of competition, a school may make

only one substitution per team. If the team has less than three members after the substitution, the team

must forfeit, and the alternate team may advance. (Note: if two members of a four-member team are

unable to advance, the team may drop one student, substitute one student and compete as a three-member

team.) See the Academic Coordinator’s Manual section on Late Entries/Alternates/Substitutions.

District Academic Meet Director’s Manual • 17

Frequently Asked Questions

* DISTRICT ENTRY DEADLINE

A school failed to submit its district academic entries

via the UIL online system 10 days prior to the district

meet. Should it be allowed to compete?

Late entry procedures are included in the C&CR. The decision

on whether to accept the entries rests with the district executive

committee. The DEC often determines this in advance at the

district planning meeting.

* ADDING ENTRIES

May a school add names to its original district entry

form after the entry deadline? For example, may a school

that entered two names in the accounting contest slot

add a third contestant the day of the meet?

No,unlesspermissionhasbeenspecicallygrantedbythe

DEC for late entry.

* DROP & SUBSTITUTE

Our four-member team placed first at district. However,

two members of the team can’t compete at region

because of a conflict. I know I can’t sub two members

onto a team. Do I need to contact the alternate team?

Not necessarily. You can drop one student and sub one, thus

competing at region with a three-member team. However, if you

win at region, you may advance only three students as part of

the winning team. You can’t add a fourth member.

* ARRIVING LATE FOR A CONTEST

What if a student misses roll call?

If a student is not present at roll call, the contest director will

call for an alternate. Once an alternate has been designated as

acontestant,theoriginalcontestantisdisqualied.

* ENTERING BOTH LD AND CX

If a CX team is entered as a district alternate but does

not compete, are the members of the team eligible to

compete in Lincoln-Douglas debate?

Yes.TherestrictionagainstcrossenteringCXandLDtakes

eectwhenthestudentsactuallycompeteatadistrictmeet.

* COMPOSING ON COMPUTERS

We want our ready writing and journalism students to

use computers at the district meet. Is that permissible?

Yes. The responsibility of providing computers in journalism

and Ready Writing is placed on the individual school.

Contestants have the opportunity to use laptop or notebook

computers from district through state. For more details, see each

event’s handbook.

* ANSWER KEY ERRORS

We think we found an error in the answer key. What do

we do?

In the case of an error on the answer key of an objectively-

scoredcontest, graders should notify the UIL StateOce of 

the nature of the error and/or contact the respective state

contest director to seek clarication. Papers should be judged

by correctness and not an incorrect answer key. Do not alter

ordiscardaquestionwithoutaruling fromthestateoceor

respective state contest director.

* AWARD POINTS FOR TIES

Two students tied for fourth place in number sense. How

do we award points?

Fourth place receives eight points. Fifth place receives six points.

That’s 14 points in all. Thus, each student will earn seven points.

Remember, in the event of a two-way tie for fourth, there is no

fthplace,andthenextplacewillbesixth.

* VERIFICATION PERIOD

What should take place during the verification period?

Thecontestdirectororanassistantshouldprovidetheunocial

results with full scores. Contestants and coaches should be allowed

toreviewtheirpapers/tests/ballots,answerkeysandtheunocial

results. A full 15 minutes should be provided to allow errors to be

foundandcorrected.Attheendof thevericationperiod,the

resultsshallbenalandnoprotestswillbeconsidered.Thus,it

isessentialthattheappropriatestepsbetakenduringverication.

NOTE:forReadyWritingandjournalismevents,verication

isforidenticationpurposesonly.Refertoeventhandbooksfor

specicinformation.

* COMPUTER TABULATION

How can we simplify ranking speech contestants?

Whenusingpaneljudging,themostecientmethodistoemploy

software provided by UIL. The TabTalk software is available

to download from the speech page and One-Act Play page of

the UIL website. It’s free; use it to avoid errors in tabulation of

judges’ rankings.

* ELIGIBILITY

A student wrote an answer that was correct but the

judges said they couldn’t read it and counted it wrong.

What should I do?

There has been considerable discussion about ambiguous

characters at all levels of competition. If the judges are unclear

about an answer, they try to objectively decide what the contestant

meant. If they remain unclear, it’s wrong. As Calculator

Applications Contest Director David Bourell said, “The critical

component of any legibility question is reasonable doubt. The

grader must have an honest question relative to the answer before

legibility is questioned.”

District Academic Meet Director’s Manual • 18

* CONFLICT PATTERN

Our district voted to schedule ready writing on the

Thursday before the district contest on Friday and

Saturday. If a student chooses to compete in ready writing

and computer applications, may he do so even though the

suggested schedule shows a conflict?

Yes. Districts are free to schedule their academic meet over

two, three or four days if they like as long as they stay within the

sanctionedweekof competition.Theconictpatternismandated

at region and state; so if your student earns the right to advance in

ready writing and computer applications, he or she will be forced

to choose even if the schedule allows. The decision must be made

and the district academic director and regional academic director

notiednolaterthantheendof thesecondschooldayafterthe

meet.Theschoolof thealternatemustalsobenotied.

TheUILurgesdistrictstoadheretotheconictpattern,even

if the DEC votes to conduct the district academic meet over the

course of several days.

May a district executive committee vote to schedule at the

same time contests that do not conflict on the UIL conflict

pattern? For example, may a district vote to schedule

current issues & events at the same time as science?

No.

* THREE-MEMBER TEAMS

A first place team won at district with three members.

For regional, can they add a fourth member?

No. You may advance only the number of contestants who

participated in the qualifying meet.

* TIMEKEEPERS

Who should serve as a timekeeper?

Only a trained individual. This may be a student, a teacher or a

lay person, but he or she should be fully familiar with instructions

for timing, contained in the event’s handbook.

* DISMISSING JUDGES

Why should you not dismiss judges immediately after

they’ve turned in their ballots or results?

Because, in speech, master ballots may not match ranks in the

individual evaluations. And for other contests, questions of all

sortsmightarise.Waituntilafterocialresultshavebeenposted

to release judges.

* ACADEMIC TEAMS

How do you determine the team score at district?

Schools are allowed to enter four students at district in, say,

mathematics. The three highest scores will be the team score.

While lowest of the four scores will not count toward the team

score, the fourth student advances to the next level with the team

and competes for both individual and team ranking.

* OAP POINTS

Do you have to count OAP points toward overall district

championship?

Absolutely. All contests listed under Sec. 902 (Schedule of Points)

must be counted toward the district academic championship and

the overall district title.

* REQUEST FOR ACCOMMODATION

A coach of a competitor provided a letter from UIL stating

that the student can use an enlarged test based on an

accommodation for a special need. Do I have to make a

special test?

Coaches may request accommodations for students with special

needs. If approved, they will present a letter to the meet director

well in advance of the contest. This may range from testing in

a separate room, to using a computer for a contest that usually

doesn’t have one or accommodations for a visual impairment.

In all cases, the school must provide any special equipment and

assumes all responsibility for failure of that equipment. UIL will

send enlarged materials or any other modication to a test in

advanceof thecontest.If youhaveaspecicquestion,donot

hesitatetocontactUILsta.

* CONTEST MATERIAL IS MISSING

I received the contest materials, but I do not have a packet

for a contest. What should I do?

Contact UIL about any missing materials. If you do not

have enough answer sheets or you have materials for calculator

applications in the computer applications envelope, we will get

the correct materials sent to you. Your box of materials will also

include an emergency disc with all the testing materials included

that you may duplicate.

* DISQUALIFICATION

A student failed to write an essay in Social Studies. Do

we have to disqualify him?

Accordingtotherules,thestudentisdisqualied.Anyother

instance requiring disqualication, such as suspected cheating,

pleasecontacttheUILstapriortomakinganaldetermination.

If astudentisdisqualied,heshallbecanceledasacontestanton

the roster in the online entry system so that student does not earn

points or is not eligible to advance to the next meet.

* CALCULATOR LIST

What happened to the “List of Approved Calculators?”

The lists could not be kept up-to-date, and contest directors

for mathematics, calculator applications, and accounting have

opted to go without a list. Science has calculator restrictions. To

determine which calculators may be used, check each individual

contest handbook.

Appendix

Appendix ................................................19

Academic Conict Pattern

..............20

Sample District Meet Schedule

..... 22

Rooms

....................................................23

Personnel Needs

................................. 24

Quick Reference Chart

......................25

Reminders for Directors

.................. 36

Verication Period

..............................37

Substitute Eligibility Form

.............. 38

Online Entry System......................... 39

Academic Awards

..............................49

Annual Finance Reports

...................51

Sample Press Release

.........................53

Contacts

.................................................55

University Interscholastic League

District Academic Meet

Director’s Manual

District Academic Meet Director’s Manual • 20

Academic Conict Pattern

2020-2021

The Academic Conict Pattern is not mandated at district. However, districts are strongly encouraged to

follow it. The conict pattern will be strictly observed at all region meets and at the UIL Academic State

Meet. Contests in a given set do not conict with contests in any other set, with the exception of restrictions

in speaking events. For example, Number Sense in Set 1 does not conict with Accounting in Set 2 or with

Social Studies in Set 3.

Set 4

2 1/2 hours

(i.e. 3:30-6 p.m.)

Only the following contests

will be held during Set 4.

These contests may be

scheduled at the same

time:

• Computer Science

(Programming session)

• Informative nals

• Literary Criticism

• Persuasive nals

Set 3

2 hours

(i.e. 1:30-3:30 p.m.)

Only the following contests

will be held during Set 3.

These contests may be

scheduled at the same

time:

• Social Studies

• LD nals

• Prose nals

• Poetry nals

Each of the above

contests conicts with:

• Computer Science

• Editorial Writing

• Headline Writing

• Mathematics

Editorial Writing and Head-

line Writing may not be

held at the same time.

Computer Science and

Mathematics shall not be

held at the same time.

Set 2

2 1/2 hours

(i.e. 11 a.m.-1:30 p.m.)

Only the following contests

will be held during Set 2.

These contests may be

scheduled at the same

time:

• Accounting

• Informative Speaking

• Persuasive Speaking

• Science

• Spelling & Vocabulary

Each of the above

contests conicts with:

• Feature Writing

• News Writing

Feature Writing and News

Writing may not be held at

the same time.

Set 1

3 hours

(i.e. 8-11 a.m.)

Only the following contests

will be held during Set 1.

These contests may be

scheduled at the same

time:

• Current Issues & Events

• Ready Writing

• Prose prelims

• Poetry prelims

• Lincoln-Douglas debate

prelims

Each of the above

contests conicts with:

• Calculator Applications

• Number Sense

Calculator Applications,

Number Sense and

Computer Applications

may not be held at the

same time.

These contests may be

scheduled at the same

time:

• Computer Applications

• Copy Editing

These contests may not

be scheduled at the same

time:

• Ready Writing

• Copy Editing

If you enter: You may not enter these contests:

Team Debate...................................Lincoln-Douglas Debate

Lincoln-Douglas Debate..................Team Debate, Prose Interpretation, Poetry Interpretation

Prose Interpretation.........................Lincoln-Douglas Debate, Poetry Interpretation

Poetry Interpretation........................Lincoln-Douglas Debate, Prose Interpretation

Informative Speaking.......................Persuasive Speaking

Persuasive Speaking.......................Informative Speaking

District Academic Meet Director’s Manual • 21

Academic Conict Pattern

20202021

The conict pattern is not

mandated at district, but it will

be honored at all regional and

state meets.

Regional and state schedules

will not be modied to allow

participation in conicting

events.

Prep & Contest

Prelims

Finals

The following events may begin at the same time: Prose, Poetry, Lincoln-Douglas Debate, Ready Writing*, Computer

Applications* and Current Issues & Events. Calculator Applications, Number Sense and Computer Applications may not

be held at the same time. Students may also participate in both Current Issues & Events and Computer Applications so

long as they are set up and do not delay the start of the Computer Applications contest. Number Sense and Calculator

Applications conict with Current Issues & Events, ready writing, prose/poetry interpretation and Lincoln-Douglas

debate. Ready Writing and Copy Editing may not be scheduled at same time. Computer Applications and Copy Editing

may be held at same time.

The following events may begin at the same time: Informative Speaking, Persuasive Speaking, Spelling & Vocabulary,

Science and Accounting. News Writing* and Feature Writing* may not be held at the same time. Note: Informative and

Persuasive Speaking nals and Computer Science Programming may conict.

The following events may be held at the same time: Mathematics, Social Studies, Prose, Poetry and Lincoln-Douglas

Debate. Editorial Writing* and Headline Writing may not be held at the same time. Computer Science and Mathematics

shall not be held at the same time.

The following events may begin at the same time: Informative Speaking nals, Persuasive Speaking nals, Literary

Criticism and Computer Science Programming**. Programming is administered at all levels of competition – district,

regional and state.

SET 1

3 hours

SET 2

2.5 hours

SET 3

2 hours

SET 4

2.5 hours

Set 1

3 Hours

Set 2

2.5 Hours

Set 3

2 Hours

Set 4

2.5 Hours

Accounting

Computer App.

Current I & E

Literary Criticism

Ready Writing

Social Studies

Spelling

Calculator App.

Computer Sci.

Mathematics

Number Sense

Science

Copy Editing

Editorial

Feature

Headline

News

Informative

Lincoln Douglas

Persuasive

Poetry

Prose

Speech & Debate

Journalism

STEM

Academics

*- Events utilizing computers (Computer Applications, Editorial, Feature, News, and Ready Writing) must have at least

30 additional minutes earlier than indicated on the chart to set-up equipment. The contestant is not required to be

present for equipment set-up.

** – The 2.5 hour block indicated for Computer Science hands-on programming allows 30 minutes for roll call,

preliminary announcements and the “dry run” practice problem, followed by a full two hours for the actual contest.

NOTE: Teams must also have at least 30 additional minutes earlier in the day to set up equipment. The equipment set

up may take place at any point during the contest day; all team members are not required to be present for equipment

set up.

District Academic Meet Director’s Manual • 22

1-DAY SCHEDULE

SET 1

8 a.m.

LD Debate prelims Round I, Number Sense,

Ready Writing computer set-up

8:30 a.m.

Prose (prelims), Poetry (prelims),

Current Issues & Events, Ready Writing

9 a.m.

Calculator Applications,

Computer Applications computer set-up,

LD Debate prelims Round II

10 a.m.

Computer Applications contest,

LD Debate prelims Round III

10:30 a.m.

Copy Editing

SET 2

11 a.m.

Informative (prelims), Persuasive (prelims),

Spelling, Accounting, Science, News Writing

Noon

Feature Writing

SET 3

1:30 p.m.

Poetry nals, Prose nals, LD Debate semi-nals,

Computer Science written test,

Editorial Writing, Social Studies

2:30 p.m.

Headline Writing, Mathematics, LD Debate nals,

Computer Science Programming computer set-up

SET 4

3:30 p.m.

Informative nals, Persuasive nals,

Literary Criticism,

Computer Science programming

Sample District Meet Schedule

2020-2021

The conict pattern exists so students can be assured that they will be able to compete in the contests for

which they’ve prepared. It is constructed in four sets of contests.

2-DAY SCHEDULE

FIRST DAY, SET 1

4 p.m.

Number Sense,

Ready Writing computer set-up,

Current Issues & Events

4:30 p.m.

Prose (prelims), Poetry (prelims),

LD Debate (prelims), Ready Writing

4:45 p.m.

Calculator Applications,

Computer Applications set-up

5:45 p.m.

Computer Applications contest

SECOND DAY, SET 2

8:30 a.m.

Copy Editing (from Set 1)

9 a.m.

Informative (prelims), Persuasive (prelims),

Spelling, Accounting, Science, News Writing

10 a.m.

Feature Writing

SECOND DAY, SET 3

11:30 a.m.

Poetry nals, Prose nals,

LD Debate semi-nals,

Computer Science written test,

Editorial Writing, Social Studies

12:30 p.m.

Headline Writing, Mathematics, LD Debate nals,

Computer Science Programming

computer set-up

SECOND DAY, SET 4

1:30 p.m.

Informative nals, Persuasive nals,

Literary Criticism,

Computer Science Programming

The suggested start time above includes prep and contest time. Events utilizing computers (Computer Applications,

Computer Science Programming, Editorial, Feature, News and Ready Writing) must have at least 30 additional minutes

earlier than indicated on the chart to set up equipment. Except for journalism events, computer set-up times are sug-

gested on the sample schedule above.

District Academic Meet Director’s Manual • 23

Rooms

for Academic Events

Eacheventrequiresonecontestroomandonegradingandvericationroom.Eventsmaybeheldinthe

sameroomwhenthecontestsarescheduledatdierenttimes.

CONTEST CONTEST ROOM REQUIREMENTS

Computer Applications 24 plugs and typewriting table

Accounting 40+ writing surfaces

Ready Writing 24 writing surfaces, plugs for laptop computers and printers

Literary Criticism 40+ writing surfaces

Number Sense 40+ writing surfaces

Calculator Applications 40 - 60 writing surfaces

Science 50+ writing surfaces

Social Studies 40+ writing surfaces

Computer Science

40+ writing surfaces.

*For hands-on programming, one additional contest room with 8+ plugs

and tables appropriate for computer stations and a judging room with

tables appropriate for computer stations.

Mathematics 40+ writing surfaces

Current Issues & Events 40+ writing surfaces

Journalism (each event) 24 writing surfaces, plugs for laptop computers and printers

Spelling & Vocabulary 40+ writing surfaces

Numberof contestantswillvarydependingonthenumberof individualqualiersonteams.

SPEECH & DEBATE

Each event requires 3 - 4 contest rooms (except LD Debate which requires 12) and an assembly room. All

speech and debate events may share one tab room. Events that may be held in the same room because

thecontestsarescheduledatdierenttimesarepairedasfollows.

Poetry

Informative Speaking

Prose

Persuasive Speaking

LD Debate

†

Informative and Persuasive also require a large prep room, which they must share.

†

LD Debate may be held in the same rooms as the other speech events, depending on the schedule.

District Academic Meet Director’s Manual • 24

I. Spring Meet Chair

(Director General)

• Budget and Financial Reports

• Facilities

•Stang

• Awards

• Communications with District

Executive Committee

II. Academic Meet Director

• Academic Meet and One-Act Play

• Schedule

•Stang

• Contest administration

• Communications with Regional

Academic Meet directors and schools

III. Academic Contest Directors

• Speech events (prose, poetry,

informative, persuasive, LD debate)

•Journalism(vecontests)

• Accounting

• Computer Applications

• Computer Science

• Current Issues & Events

• Social Studies

• Literary Criticism

• Ready Writing

• Spelling and Vocabulary

• Number Sense

• Calculator Application

• Mathematics

• Science

• One-Act Play Contest Manager

IV. Hired Judges

• Spelling and Vocabulary Pronouncer

•Journalism(veevents;usuallythree 

judgescandoforallve;onemustbe 

a former or current high school jour nalism

advisor)

• Ready Writing (three judges)

• One-Act Play

• *Speech and Debate

- Informative

- Persuasive

- Prose

- Poetry

- Lincoln-Douglas Debate

*See contest handbooks for more information.

District Academic

Contest Personnel Needs

District Academic Meet Director’s Manual • 25

ACADEMIC QUICK REFERENCE CHART

Note: Grading time varies. For most events, allocate a minimum of two hours.

Accounting

Calculator

Applications

Computer

Applications

ROOMS

1 – testing

1 – grading

PREP TIME – 30

TEST TIME – 60

CONTEST MATERIALS

UIL Packet: tests & keys, answer blanks,

scoring charts.

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8 1/2 x

11-inch scratch paper, calculators for

graders, pencils and one 8 1/2 x 11-inch

envelope per school.

PERSONNEL

• Director

• One or more assistant(s)/monitor(s)

• Head Grader

NUMBER OF ENTRIES

(District) 4 per school

(Region) 1

individuals per district;

place team per district; wild card

team.

TIES

• Individual – Break no ties.

• Team – Break tie with fourth team

member score. If tie still exists, all teams

involved in tie advance.

GRADING/JUDGES

At least 3, preferably more. Graders may

be coaches.

AWARDS

Individual medals: 1

through 6

Team medals: 1

and 2

place teams

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

place team — 10

place team — 5

ADVANCE

Top 3 individuals and 1

place team.

One wild card team per regional will also

advance.

ROOMS

1 – testing

1 – grading*

*Can use same room as Number Sense.

PREP TIME

– 30

TEST TIME – 30

CONTEST MATERIALS

UIL Packet: tests & keys.

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8 1/2 x

11-inch scratch paper, calculators for

graders, pencils and one 8 1/2 x 11-inch

envelope per school.

PERSONNEL

• Director

• One or more assistant(s)/monitor(s)

• Head grader

NUMBER OF ENTRIES

(District) 4 per school

(Region)1

individuals per district;

place team per district; wild card team.

TIES

• Individual – If two or more contestants

have identical raw score, the higher place

shall be given to the contestant gaining

the most points on stated and geometric

problems. If still tied, both advance.

• Team – Break tie with fourth team

member score. If tie still exists, all teams

involved in tie advance.

GRADING/JUDGES

At least 3, preferably more. Graders may

be coaches.

AWARDS

Individual medals: 1

through 6

Team medals: 1

and 2

place teams

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

place team — 10

place team — 5

ADVANCE

Top 3 individuals and 1st place team. One wild

card team per regional will also advance.

ROOMS

1 – testing*

1 – grading

*Must include sufcient electric access

for each contestant.

SET UP – 30

PREP TIME

– 20

TEST TIME – 30

TIEBREAKER – 5

CONTEST MATERIALS

UIL Packet: tests & keys, answer blanks,

meet evaluation sheet.

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8 1/2 x

11-inch scratch paper, calculators for

graders, pencils and one 8 1/2 x 11-inch

envelope per school.

PERSONNEL

• Director

• One assistant

• Head grader

NUMBER OF ENTRIES

(District) 3 per school

(Region) 1

individuals per district.

TIES

• Individual – Ties broken with 5-minute

tiebreaker. If the percent accuracy

scores on the tie breaker are the same,

then a tie exists.

GRADING/JUDGES

At least 3, preferably more. Coaches

must serve as graders.

AWARDS

Individual medals: 1

through 6

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

ADVANCE

Top 3 individuals

District Academic Meet Director’s Manual • 26

Computer

Science

ROOMS

1 – written exam testing (with table

surface)

1 – grading

1 – programming contest

1 – programming judging

(rooms may be used for multiple

purposes as schedule allows)

SET UP — 30

PREP TIME

— 20 written, 30

programming

TEST TIME — 45 written, 2 hours

programming

CONTEST MATERIALS

UIL Packet: tests & keys, answer

sheets, programming judging packets,

programming problem sets, meet

evaluation form.

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8 1/2 x 11-

inch scratch paper, red pens/calculators

for graders, and one 8 1/2 x 11-inch

envelope per school.

PERSONNEL DURING CONTEST

• director

• 1 assistant

• 2-3 programming judges

• 2-3 programming assistants, as

needed

# OF ENTRIES

(District) 4 per school

(Region) 1

individuals per

district; 1

place team per district; wild

card team.

GRADING/JUDGES

At least 3, preferably more for the written

exam, 2-3 judges for programming.

Graders and judges may be coaches.

AWARDS

Individual medals: 1

through 6

Team medals: 1

, 2

place teams

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

team — 20

team — 16

team — 12

ADVANCE: Top 3 individuals and 1

place team. One wild card team per

regional will also advance.

ROOMS

1 – testing

1 – grading

PREP TIME

– 20

TEST TIME – 60

CONTEST MATERIALS

UIL Packet: tests & keys, answer blanks,

rubrics.

Director Provides: contest roster and results

form (generated from online entry system),

contest rules, clock, 8 1/2 x 11-inch paper,

pencils for graders, stapler, and one 8 1/2

x 11-inch envelope per school.

PERSONNEL

• Director

• One or more assistant(s)/monitor(s)

• Head grader

NUMBER OF ENTRIES

(District) 4 per school

(Region) 1

individuals per district;

place team per district; wild card team.

TIES

• Individual – All ties are broken by judging

the essays. Even if two essays were

originally scored equally, compare one to

the other to break the tie.

• Team – Break tie with fourth team

member’s objective score. If tie still exists,

all teams involved in tie advance.

GRADING/JUDGES

At least 3, preferably more. Graders may

be coaches. Refer to Handbook regarding

grading essay.

AWARDS

Individual medals: 1

through 6

Team medals: 1

and 2

place teams

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

place team — 10

place team — 5

ADVANCE

Top 3 individuals and 1

place team. Top

second place team per regional will also

advance.

Copy

Editing

ROOMS

1 – testing

1 – grading (can use one room for all

journalism contests)

PREP TIME — 15 minutes

TEST TIME — 15 minutes

CONTEST MATERIALS

UIL Packet: Contest and key

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8 1/2 x 11-

inch scratch paper, red markers, pencils,

pencil sharpener, stapler and one 8 1/2 x

11-inch envelope per school

PERSONNEL

• Director

• Room monitors

NUMBER OF ENTRIES

(District) Three per school

(Region) 1

individuals per district

TIES

• Individual — No ties

GRADING/JUDGES

Panel of three qualied judges. At least one

judge should be a current or former high

school journalism teacher.

AWARDS

Individual medals 1

through 6

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

Journalism Team Points. 10 points will be

awarded to the school that nishes with the

most overall points and ve points will be

awarded to the school that nishes with the

second highest number of points in the ve

journalism contests.

ADVANCE

Top 3 individuals

Current Issues &

Events

ACADEMIC QUICK REFERENCE CHART

Note: Grading time varies. For most events, allocate a minimum of two hours.

District Academic Meet Director’s Manual • 27

ROOMS

1 – testing

1 – grading*

*Can use one room for all journalism con-

tests.

SET UP

PREP TIME – 15 minutes

TEST TIME – 30 minutes

CONTEST MATERIALS

UIL Packet: fact sheet, judging criteria, tips

(attach one to each entry).

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8 1/2 x 11-

inch scratch paper, red markers, pencils,

pencil sharpener, stapler and one 8 1/2 x

11-inch envelope per school.

PERSONNEL

• Director

• Room monitors

NUMBER OF ENTRIES

(District) Three per school

(Region) 1

individuals per district

TIES

• Individual – No ties

GRADING/JUDGES

Panel of three qualied judges. At least one

judge should be a current or former high

school journalism teacher.

AWARDS

Individual medals: 1

through 6

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

Journalism Team Points. 10 points will be

awarded to the school that nishes with the

most overall points and ve points will be

awarded to the school that nishes with the

second highest number of points in the ve

journalism contests.

ADVANCE

Top 3 individuals

Editorial

Writing

Headline

Writing

Feature

Writing

ACADEMIC QUICK REFERENCE CHART

Note: Grading time varies. For most events, allocate a minimum of two hours.

ROOMS

1 – testing

1 – grading*

*Can use one room for all journalism

contests.

SET UP

PREP TIME

– 15 minutes

TEST TIME – 45 minutes

CONTEST MATERIALS

UIL Packet: fact sheet, judging criteria,

tips (attach one to each entry).

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8 1/2 x 11-

inch scratch paper, red markers, pencils,

pencil sharpener, stapler and one 8 1/2 x

11-inch envelope per school.

PERSONNEL

• Director

• Room monitors

NUMBER OF ENTRIES

(District) Three per school

(Region) 1

individuals per district

TIES

• Individual – No ties

GRADING/JUDGES

Panel of three qualied judges. At least

one judge should be a current or former

high school journalism teacher.

AWARDS

Individual medals:1

through 6

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

Journalism Team Points. 10 points will be

awarded to the school that nishes with the

most overall points and ve points will be

awarded to the school that nishes with the

second highest number of points in the ve

journalism contests.

ADVANCE

Top 3 individuals

ROOMS

1 – testing

1 – grading*

*Can use one room for all journalism

contests.

SET UP

PREP TIME

– 15 minutes

TEST TIME – 60 minutes

CONTEST MATERIALS

UIL Packet: fact sheet, judging criteria,

tips (attach one to each entry).

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8 1/2 x 11-

inch scratch paper, red markers, pencils,

pencil sharpener, stapler and one 8 1/2 x

11-inch envelope per school.

PERSONNEL

• Director

• Room monitors

NUMBER OF ENTRIES

(District) Three per school

(Region) 1

individuals per district

TIES

• Individual – No ties

GRADING/JUDGES

Panel of three qualied judges. At least

one judge should be a current or former

high school journalism teacher.

AWARDS

Individual medals: 1

through 6

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

Journalism Team Points. 10 points will be

awarded to the school that nishes with the

most overall points and ve points will be

awarded to the school that nishes with the

second highest number of points in the ve

journalism contests.

ADVANCE

Top 3 individuals

District Academic Meet Director’s Manual • 28

Informative

Speaking

Literary

Criticism

ROOMS

1 – testing

1 – grading

PREP TIME

– 20

TEST TIME – 90

CONTEST MATERIALS

UIL Provides: Packet: tests, keys, answer

sheets.

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8.5 x 11-

inch lined (preferably) paper, pencils or

pens for graders, stapler, and one 8.5 x

11-inch envelope per school.

PERSONNEL

• Director

• One or more assistant(s)/monitor(s)

• Lead grader

• 3-5 tie-breaker judges

NUMBER OF ENTRIES

(District) 4 per school

(Region)1

individuals per district;

place team per district; wild card team.

TIES

Individual: Break all ties by judging

essays. Objective scores are not altered

to break ties

Team: Break tie with fourth team member

score. If tie still exists, all teams involved

in tie advance. Team without a fourth

member forfeits.

GRADING/JUDGES

At least 3, preferably more. Graders may

be coaches; however, tie-breaker judges

should not participate in breaking ties

involving their own contestants.

AWARDS

Individual medals: 1

through 6

Team medals: 1

and 2

place teams

Plaque for 1st place team

POINTS

— 15 4

— 8

— 12 5

— 6

— 10 6

— 4

place team — 10

place team — 5

ADVANCE

Top 3 individuals and 1

place team.

One wild card team per regional will also

advance.

Lincoln-Douglas

Debate

ACADEMIC QUICK REFERENCE CHART

Note: Grading time varies. For most events, allocate a minimum of two hours.

ROOMS

• Assembly room

• One joint prep room w/ persuasive

• One per section

• Tab room*

*One tab room may be used for all

speech events.

TEST TIME – 30 prep,

7 minutes per student in section, draw at

10 minute intervals

CONTEST MATERIALS

UIL Packet: topics, ballots, instructions to

judges, tabulation form.

UIL TalkTab software (website download)

Director Provides: contestant roster, con-

test stopwatches, time cards and pencils

for tab room

PERSONNEL

• Director

• Timekeepers

• Tab room staff

• Chairperson

• Prep room monitors (at least 2)

• Contest escorts (optional)

NUMBER OF ENTRIES

(District) 3 per school

(Region) 1

individuals per district

TIES

• Individual – No ties.

GRADING/JUDGES

1, 3 or 5 per section for prelims;

3 or 5 for nals

AWARDS

Individual medals: 1

through 6

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

SPEECH TEAM POINTS

10 points will be awarded to the school that n-

ishes with the most overall points and 5 points

will be awarded to the school that nishes with

the second highest number of points in speech

events. No Cross-Examination Debate points

are awarded at regional meets. Congress

points are awarded at the state meet only.

ADVANCE

Top 3 individuals

ROOMS

• Assembly room

• One per debate

• Tab room*

*One tab room may be used for all speech

events.

TEST TIME – 45 minutes per debate

CONTEST MATERIALS

UIL Packet: LD debate resolution, ballots,

instructions to judges.

Director Provides: contestant roster, con-

test stopwatches, time cards and pencils

for tab room.

PERSONNEL

• Director

• Timekeepers

• Tab room staff

NUMBER OF ENTRIES

(District) 3 per school

(Region) 1

individuals per district

GRADING/JUDGES

1 per debate, prelim rounds

3 per debate, elim rounds

AWARDS

Individual medals: 1

through 6

POINTS

— 15

— 12

— 10

— 8

— 6*

— 4*

*Determined by seeding

SPEECH TEAM POINTS

10 points will be awarded to the school

that nishes with the most overall points

and 5 points will be awarded to the school

that nishes with the second highest

number of points in speech events. No

Cross-Examination Debate points are

awarded at regional meets. Congress

points are awarded at the state meet only.

ADVANCE

Top 3 individuals

District Academic Meet Director’s Manual • 29

Mathematics

ROOMS

1 – testing

1 – grading

PREP TIME

– 20

TEST TIME – 40

CONTEST MATERIALS

UIL Packet: tests & keys, answer blanks,

rubrics.

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8 1/2 x 11-

inch scratch paper, pencils for graders,

stapler, and one 8 1/2 x 11-inch envelope

per school.

PERSONNEL

• Director

• One assistant

NUMBER OF ENTRIES

(District) 4 per school

(Region) 1

individuals per district;

place team per district; wild card team.

TIES

• Individual – The formula for percent

accuracy shall be used to break the tie.

Percent accuracy = number of problems

correct divided by the number of prob-

lems attempted. If percent accuracy

scores are the same, then a tie exists.

• Team – Break tie with fourth team

member score. If tie still exists, all teams

involved in tie advance.

GRADING/JUDGES

At least 3, preferably more. Graders may

be coaches.

AWARDS

Individual medals: 1

through 6

Team medals: 1

and 2

place teams

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

place team — 10

place team — 5

ADVANCE

Top 3 individuals and 1

place team.

One wild card team per regional will also

advance.

ROOMS

1 – testing

1 – grading

PREP TIME

– 20

TEST TIME – 10

CONTEST MATERIALS

UIL Packet: tests & keys, answer blanks.

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, calcula-

tors/pencils for graders, stapler, and one

8 1/2 x 11-inch envelope per school.

PERSONNEL

• Director

• Head grader

NUMBER OF ENTRIES

(District) 4 per school

(Region) 1

individuals per district

1st place team per district; wild card

team

TIES

• Individual – Break no ties.

• Team – Break tie with fourth team

member score. If tie still exists, all teams

involved in tie advance.

GRADING/JUDGES

At least 3, preferably more. Graders may

be coaches.

AWARDS

Individual medals: 1

through 6

Team medals: 1

and 2

place teams

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

place team — 10

place team — 5

ADVANCE

Top 3 individuals and 1

place team.

One wild card team per regional will also

advance.

Number

Sense

News

Writing

ACADEMIC QUICK REFERENCE CHART

Note: Grading time varies. For most events, allocate a minimum of two hours.

ROOMS

1 – testing

1 – grading*

*Can use one room for all journalism

contests.

PREP TIME

– 15

TEST TIME – 45

CONTEST MATERIALS

UIL Packet: fact sheet, judging criteria,

tips (attach one to each entry)

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8 1/2 x 11-

inch scratch paper, red markers, pencils,

pencil sharpener, stapler and one 8 1/2 x

11-inch envelope per school

PERSONNEL

• Director

• Room monitors

NUMBER OF ENTRIES

(District) Three per school

(Region) 1

individuals per district

TIES

• Individual – No ties

GRADING/JUDGES

Panel of three qualied judges. At least

one judge should be a current or former

high school journalism teacher.

AWARDS

Individual medals: 1

through 6

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

Journalism Team Points. 10 points will be

awarded to the school that nishes with

the most overall points and ve points will

be awarded to the school that nishes with

the second highest number of points in the

ve journalism contests.

ADVANCE

Top 3 individuals

District Academic Meet Director’s Manual • 30

Persuasive

Speaking

Prose

Interpretation

Poetry

Interpretation

ACADEMIC QUICK REFERENCE CHART

Note: Grading time varies. For most events, allocate a minimum of two hours.

ROOMS

• Assembly room

• 1 joint prep room w/ informative

• 1 per section

• 1 tab room*

*One tab room may be used for all speech

events.

TEST TIME – 30 prep,

7 minutes per student in section, draw at

10 minute intervals

CONTEST MATERIALS

UIL Packet: topics, ballots, instructions to

judges, tabulation form.

UIL TalkTab software (website download)

Director Provides: contestant roster, con-

test stopwatches, time cards and pencils

for tab room

PERSONNEL

• Director

• Timekeepers

• Tab room staff

• Chairperson

• Prep room monitors (at least 2)

• Contest escorts (optional)

NUMBER OF ENTRIES

(District) 3 per school

(Region) 1

individuals per district

TIES

• Individual — No ties.

GRADING/JUDGES

1, 3 or 5 per section for prelims;

3 or 5 for nals

AWARDS

Individual medals: 1

through 6

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

SPEECH TEAM POINTS

10 points will be awarded to the school that

nishes with the most overall points and 5 points

will be awarded to the school that nishes with

the second highest number of points in speech

events. No Cross-Examination Debate points

are awarded at regional meets. Congress points

are awarded at the state meet only.

ADVANCE:

Top 3 individuals

ROOMS

• Assembly room

• 1 prep room

• 1 per section

• 1 tab room*

*One tab room may be used for all speech

events.

TEST TIME – approximately 10 minutes per

student in section

CONTEST MATERIALS

UIL Packet: categories, ballots, instruc-

tions to judges, tabulation form.

UIL TalkTab software (website download)

Director Provides: contestant roster, con-

test stopwatches, time cards and pencils

for tab room.

PERSONNEL

• Director

• Timekeepers

• Tab room staff

• Chairperson

NUMBER OF ENTRIES

(District) 3 per school

(Region) 1

individuals per district.

TIES

• Individual – No ties.

GRADING/JUDGES

1, 3 or 5 per section for prelims;

3 or 5 for nals

AWARDS

Individual medals: 1

through 6

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

SPEECH TEAM POINTS

10 points will be awarded to the school that

nishes with the most overall points and 5 points

will be awarded to the school that nishes with

the second highest number of points in speech

events. No Cross-Examination Debate points

are awarded at regional meets. Congress points

are awarded at the state meet only.

ADVANCE

Top 3 individuals

ROOMS

• Assembly room

• 1 prep room

• 1 per section

• 1 tab room*

*One tab room may be used for all

speech events.

TEST TIME – approximately 10 minutes

per student in section

CONTEST MATERIALS

UIL Packet: categories, ballots, instruc-

tions to judges, tabulation form.

UIL TalkTab software (website download)

Director Provides: contestant roster, con-

test stopwatches, time cards and pencils

for tab room.

PERSONNEL

• Director

• Timekeepers

• Tab room staff

• Chairperson

NUMBER OF ENTRIES

(District) 3 per school

(Region) 1

individuals per district.

TIES

• Individual – No ties.

GRADING/JUDGES

1, 3 or 5 per section for prelims;

3 or 5 for nals

AWARDS

Individual medals: 1

through 6

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

SPEECH TEAM POINTS

10 points will be awarded to the school that

nishes with the most overall points and 5

points will be awarded to the school that nish-

es with the second highest number of points

in speech events. No Cross-Examination

Debate points are awarded at regional meets.

Congress points are awarded at the state

meet only.

ADVANCE

Top 3 individuals

District Academic Meet Director’s Manual • 31

Ready

Writing

ROOMS

1 – testing*

1 – grading

*Can use same room as spelling.

SET UP – 30

PREP TIME – 20

TEST TIME – 2 hours

CONTEST MATERIALS

UIL Packet: topics, rubrics, grading

suggestions

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, paper clips,

stapler, scissors, and one 8 1/2 x 11-inch

envelope per school.

PERSONNEL

• Director

• 1 or 2 room monitors

• 3 judges (minimum)

NUMBER OF ENTRIES

(District) 3 per school

(Region) 1

individuals per district.

TIES

• Individual – No ties.

GRADING/JUDGES

Panel of 3-5. Judges may not be a coach

of an entrant. English/language arts

teachers or professional writers preferred.

AWARDS

Individual medals: 1

through 6

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

ADVANCE

Top 3 individuals

ROOMS

1 – testing

1 – grading

PREP TIME

– 30

TEST TIME – 2 hours

CONTEST MATERIALS

UIL Packet: tests & keys, answer blanks,

top scorer certicates.

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, scratch

paper, calculators/pencils for graders,

stapler, and one 8 1/2 x 11-inch envelope

per school.

PERSONNEL (all may be coaches)

• Director

• Monitor

• Head grader

NUMBER OF ENTRIES

(District) 6 per school

(Region) 1

individuals per district;

1st place team per district; wild card

team; rst place top scorer in biology,

chemistry, physics.

TIES

• Overall individual—Break ties with

formula for percent accuracy. See C&CR

for details.

• Top Scorer– Break ties with formula for

percent accuracy. See C&CR for details.

• Team – Break tie with fourth team

member score. If tie still exists, all teams

involved in tie advance.

GRADING/JUDGES

At least 3. Graders may be coaches.

AWARDS

Individual medals: 1

through 6

Top Scorers in biology, physics and

chemistry

Team medals: 1

and 2

place teams

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

place team — 10

place team — 5

Top Scorer Biology - 3; Top Scorer

Physics - 3; Top Scorer Chemistry - 3

ADVANCE

Top 3 individuals, top scorer in each subject

area, 1

place team of four highest scoring

contestants. One wild card team per regional.

ROOMS

1 – testing

1 – grading

PREP TIME

– 20

TEST TIME – 90

CONTEST MATERIALS

UIL Packet: tests & keys, answer blanks.

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8 1/2 x 11-

inch scratch paper, pencils for graders,

stapler, and one 8 1/2 x 11-inch envelope

per school.

PERSONNEL

• Director

• Assistant

• Head grader

NUMBER OF ENTRIES

(District) 4 per school

(Region) 1

individuals per district;

place team per district; wild card team.

TIES

• Individual – Break all ties by judging

essays.

• Team – Break tie with fourth team

member’s objective score. If tie still

exists, all teams involved in tie advance.

GRADING/JUDGES

At least 3. Graders may be coaches.Refer

to Handbook regarding essay grading.

AWARDS

Individual medals: 1

through 6

Team medals: 1

and 2

place teams

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

place team — 10

place team — 5

ADVANCE

Top 3 individuals and 1

place team.

One wild card team per regional will also

advance.

Social

Studies

Science

ACADEMIC QUICK REFERENCE CHART

Note: Grading time varies. For most events, allocate a minimum of two hours.

District Academic Meet Director’s Manual • 32

Spelling &

Vocabulary

ROOMS

1 – testing

1 – grading

PREP TIME –30

TEST TIME – 60

CONTEST MATERIALS

UIL Packet: tests & keys, answer blanks,

scoring charts.

Director Provides: contest roster and

results form (generated from online entry

system), contest rules, clock, 8 1/2 x

11-inch scratch paper, calculators for

graders, pencils and one 8 1/2 x 11-inch

envelope per school.

PERSONNEL

• Director

• One assistant

• Head grader

NUMBER OF ENTRIES

(District) 4 per school

(Region) 1

individuals per district;

1st place team per district; wild card

team.

TIES

• Individual – Break no ties.

• Team – Break tie with fourth team

member score. If tie still exists, all teams

involved in tie advance.

GRADING/JUDGES

At least 3, preferably more. Graders may

be coaches.

AWARDS

Individual medals: 1

through 6

Team medals: 1

and 2

place teams

POINTS

— 15

— 12

— 10

— 8

— 6

— 4

place team — 10

place team — 5

ADVANCE

Top 3 individuals and 1

place team.

One wild card team per regional will also

advance.

ACADEMIC QUICK REFERENCE CHART

Note: Grading time varies. For most events, allocate a minimum of two hours.

Note: The following Essay contests are not held at the

same time as the Spring Academic Meets.

Barbara Jordan

Historical Essay

Latino

History Essay

CONTEST MATERIALS

UIL entry form found on the UIL

website

PURPOSE

To provide students an opportunity to

explore the contributions of African

Americans to Texas history

FORMAT

Research paper format required.

Guidelines are posted on the

UIL website. Primary sources

encouraged.

DEADLINE

Entries will be submitted

electronically to the UIL State Ofce

on or before the deadline published

on the UIL website.

EVALUATION

All entries that meet basic

requirements will be judged at the

state level.

ADVANCEMENT

Judges, hired by the UIL State

Ofce, will nominate essays to be

considered state nalists. A selection

committee will determine state

nalists. All nalists are eligible to

apply for TILF scholarships.

NUMBER OF ENTRIES

There is no limit to the number of

entries; additionally, students may

enter both essay contests.

POINTS (at the State level)

— 10

— 8

— 6

— 4

— 2

— 1

CONTEST MATERIALS

UIL entry form (found on the UIL

website)

PURPOSE

To provide an opportunity to

research and record past and

present contributions of Texas Latino

communities

FORMAT

Research paper format required.

Guidelines are posted on the

UIL website. Primary sources

encouraged.

DEADLINE

Entries will be submitted

electronically to the UIL State Ofce

on or before the deadline published

on the UIL website.

EVALUATION

All entries that meet basic

requirements will be judged at the

state level.

ADVANCEMENT

Judges, hired by the UIL State

Ofce, will nominate essays to be

considered state nalists. A selection

committee will determine state

nalists. All nalists are eligible to

apply for TILF scholarships.

NUMBER OF ENTRIES

There is no limit to the number of

entries; additionally, students may

enter both essay contests.

POINTS (at the State level)

— 10

— 8

— 6

— 4

— 2

— 1

District Academic Meet Director’s Manual • 33

Congress CX Debate

ACADEMIC QUICK REFERENCE CHART

Note: The following Speech contests are not held at the same time as the Spring Academic Meets.

ROOMS

• Assembly room

• One room per chamber

• Tab room

TEST TIME — 3 hours per session

CONTEST MATERIALS

All ballots & forms are found on the UIL website

Director Provides:

• Stopwatches

• Gavels

• Contestant Rosters/Seating Charts

• Contest Rules

• Legislation

PERSONNEL

• Parliamentarian

• Clerk

• Tab room staff

NUMBER OF ENTRIES

(Region) 3 students per school.

JUDGES (SCORERS)

Minimum of 2 per chamber

AWARDS

Individual medals

Advancing student(s) and alternate(s) &

Outstanding Presiding Ofcer for each conference

POINTS (at the State level)

— 15

— 12

— 10

— 8

— 6

— 4

SPEECH TEAM POINTS

10 points will be awarded to the school that nishes with

the most overall points and 5 points will be awarded to the

school that nishes with the second highest number of points

in speech events. Congress points are awarded at the state

meet only.

ADVANCE

Top 3 students from each conference*

*Congressional regions with more than 40 entries within a conference will

advance the top candidates from each conference based on a ratio of one

student advancing for every 10 entries in a given conference.

*Congress is organized into Regions by Education Service Centers (ESC)

rather than traditional UIL districts.

ROOMS

• Assembly room

• One room per debate

• Tab room

TEST TIME — 90 minutes per debate

CONTEST MATERIALS

UIL Packet: ballots, CX debate resolution, instructions to judg-

es, meet evaluation sheet, team summary sheet.

Director Provides: contestant roster, contest rules, clock, pen-

cils (tab room), stopwatches

PERSONNEL

• Director

• Timekeepers

• Tab room staff

NUMBER OF ENTRIES

(District) 3 teams per school. If fewer than 8 teams in a dis-

trict, each school may enter a fourth team.

TIES

• Individual — No ties.

JUDGES

1 per debate, prelim rounds

3 per debate, elim rounds

AWARDS

Team medals: 1

through 6

POINTS

— 20

— 16

— 12

— 10

— 8

— 6

SPEECH TEAM POINTS

10 points will be awarded to the school that nish-

es with the most overall points and 5 points will be

awarded to the school that nishes with the sec-

ond highest number of points in speech events. No

Cross-Examination Debate points are awarded at

regional meets.

ADVANCE

Top 2 teams

District Academic Meet Director’s Manual • 34

Young Filmmakers Festival Theatrical Design

CONTEST MATERIALS

UIL entry form (found on UIL website)

Young Filmmakers Festival FAQ sheet.

NUMBER OF ENTRIES

Up to 3 lms per category, per school.

The categories are: narrative, documentary, com-

puter/digital animation, and traditional animation.

Narrative and documentary lms shall be 3-7 min-

utes in length; animation entries shall be 30 sec-

onds to 3 minutes in length. Submitted lms must

be original works.

There is no minimum or maximum number of con-

testants.

DEADLINE

Entries will be uploaded and submitted electronical-

ly to the UIL State Ofce on or before the deadline

published on the UIL website.

EVALUATION

Films submitted shall be previewed, critiqued and

ranked by adjudicators. Following preliminary judg-

ing rounds, those entries advancing to state in each

category will be screened and ranked rst through

sixth at the State Festival.

AWARDS

through 6

POINTS (at the state level)

— 20

— 16

— 12

— 10

— 8

— 6

CONTEST MATERIALS

UIL entry form (found on UIL website)

Theatrical Design Prompt.

NUMBER OF ENTRIES

Up to 2 submissions in each individual category;

additionally one group design entry, per school.

The individual categories are: Scene Design,

Costume Design, Marketing, and Hair & Makeup

Design. A group entry consists of four designers

submitting a cohesive entry combining the design

elements of each individual category.

Designs must conform to the prompt and designat-

ed play, which change on an annual basis.

DEADLINE

Entries will submitted to the UIL State Ofce on or

before the deadline published on the UIL website.

EVALUATION

Entries submitted shall be previewed, critiqued and

ranked by our adjudicators. Following a preliminary

judging round, those entries advancing to state in

each category will be displayed and ranked rst

through sixth at the State Theatrical Design Meet.

AWARDS

through 6

POINTS (at the state level)

INDIVIDUAL GROUP (TEAM)

15 — 1

— 20

12 — 2

— 16

10 — 3

— 12

8 — 4

— 10

6 — 5

— 8

4 — 6

— 6

ACADEMIC QUICK REFERENCE CHART

Note: The following Theatre contests are not held at the same time as the Spring Academic Meets.

District Academic Meet Director’s Manual • 35

Robotics

First

Robotics BEST

COMPETITION SEASON

The FIRST Division of UIL Robotics includes two programs of

competition – the FIRST Tech Challenge (FTC) and the FIRST Robotics

Competition (FRC).

The FTC season begins with a kickoff in September. FTC uses an open

build season, with qualier competitions occurring from November

through February leading up to championship events in April.

FRC competition begins with a kickoff event in early January followed

by a six-week build season. Qualier meets occur primarily in March,

also leading up to April championship events.

PARTICIPATION

Participation by a UIL-member school requires registering a team

with FIRST and competing in the regularly scheduled qualier meets

offered through that organization.

There are no separate UIL district or regional meets for Robotics.

A school may participate in both the FIRST and BEST divisions of UIL

Robotics. Individual students may participate on both FIRST and BEST

robotics teams, dependent on the policies of their schools or school

districts. (Refer to FIRST Robotics guidelines regarding same-student

participation on FRC and FTC teams.)

STATE CHAMPIONSHIPS

The UIL Robotics State Championships – FIRST Division will take

place in the spring following the regular qualier meet seasons

for FRC and FTC. UIL Robotics State Championship events are

invitational in nature.

Specic dates, locations and other information for each championship

event will be posted on the Robotics page of the UIL website.

AWARDS

Awards will include a state champion and runner-up for each

competition group. Additional awards based on overall placement

and/or other criteria may also be presented.

POINTS (state level only)

Team points may be awarded through 3rd or 4th place, dependent

on the format of the event.

TEAM

— 20

— 16

— 12

— 10

* - when applicable

ROBOTICS HANDBOOK

Refer to the current edition of the UIL Robotics Handbook for

additional information on participation, advancement, awards and

other program specications.

COMPETITION SEASON

The BEST Division of UIL Robotics includes a single program of

competition with a season that runs entirely in the fall. The BEST

season kicks off in early September, progresses through a six-week

build schedule, practice days and qualier meets, and concludes

with a championship event in early December.

PARTICIPATION

Participation by a UIL-member school requires registering a team

with BEST Robotics and competing in the regularly scheduled

qualier meets offered through that organization.

There are no separate UIL district or regional meets for Robotics.

A school may participate in both the BEST and FIRST divisions of

UIL Robotics. Individual students may participate on both BEST

and FIRST robotics teams, dependent on the policies of their

schools or school districts.

STATE CHAMPIONSHIPS

The UIL Robotics State Championships – BEST Division will take

place in the fall following the regular BEST qualier season. UIL

Robotics State Championship events are invitational in nature.

Specic dates, locations and other information for the championship

event will be posted on the Robotics page of the UIL website.

AWARDS

Awards will include a state champion and runner-up for each

competition group. Additional awards based on overall placement

and/or other criteria may also be presented.

POINTS (state level only)

Team points may be awarded through 3rd or 4th place, dependent

on the format of the event.

TEAM

— 20

— 16

— 12

— 10

* - when applicable

ROBOTICS HANDBOOK

Refer to the current edition of the UIL Robotics Handbook for

additional information on participation, advancement, awards and

other program specications.

ACADEMIC QUICK REFERENCE CHART

Note: The following STEM contests are not held at the same time as the Spring Academic Meets.

District Academic Meet Director’s Manual • 36

Reminders

For District Academic Meet Directors

REMINDERS

• The district executive committee is to elect a spring meet district chair.

• ProvidethisnameandcontactinformationtotheLeagueocebyOct.1.Thisshouldbedoneonline

on the UIL academic website.

• DistrictsshouldsubmitCXDistrictDirectorformbyNov.1andsetuptheCXSpringMeetonline

by Dec. 1 and the Academic and OAP Spring Meets online by Feb. 1.

• Send at least one academic person and one athletic person to every planning meeting.

• CXDebatemeetsmustbeheldduringdatesspeciedontheocialUILcalendar.

• Scheduling events prior to designated district week requires written approval. Requests should be

submitted by Nov. 15.

• Instruct member schools that they must enter students into the district meet via the UIL Spring

Meet Online Entry System. No exceptions will be allowed. Emphasize that deadlines will be

strictly observed.

• Distributenon-condentialcontestmaterialsandcontestprocedurestocontestdirectorswellin

advanceof themeetsotheycanbecondentinhowtoadministerthecontest.

• The district executive committee should determine the method of settling disputes.

• The contest director and/or a designated monitor shall be present in the contest room for the

duration of the contest.

• Instructcontestdirectorstodouble-checkallresultsandholdvericationperiods,asrequired,

before presenting awards to contestants.

District Academic Meet Director’s Manual • 37

Verification Period

Instructions for Contest Directors

ThevericationprocessisCRITICALforcatchinganyerrorspriortoannouncingocialresults.Humans

sometimesmakemistakesandthisistheonlytimesuchanerrorcanbecorrected.Onceocialresults

are announced and awards distributed, no changes can be made.

Thevericationperiodistochecktheaccuracyof gradingandrecordedscores,NOTatimetoquestion

the decision of judges. Contest directors may call the League if questions are raised about an answer key.

Unocial results should be entered into the online system BEFORE verication so that

the computer can add team scores and rank contestants.

Remember to record and enter the scores of all contestants, not just those who place or score in the

top half, so that team scores can be determined accurately. In speaking and writing events with

ranks only,recordonlythetop6places,includingLDdebate.Forjournalismevents,vericationisfor

identicationpurposesonly.Refertoeventhandbooksforspecicinformation.Peopledoingtheonline

entryof resultsshouldnotcompletethelaststepof CertifyingResultsasFinaluntilafterverication

has taken place.

Beforetheconteststarts,announcethetimeandplaceof verication.

Before verication:

• Make certain that if any ties exist in 6th place, the tie-breaking procedure has been

implemented and those results clearly marked so they can be manually entered into the system.

• There is a tie-breaker for ALL TEAM ties.

• In number sense and accounting, individual ties are not broken.

• There can be no ties in speaking or journalism events or in ready writing.

• In literary criticism, social studies and current issues & events, ALL TIES MUST BE

BROKEN by comparing the essays of tied contestants.

• In all other events, there is a tie-breaking procedure. If a tie remains even after the tie-breaker,

clearly mark that on the roster and results form you submit.

During the verication period:

• Announcethatnopapersmayberemovedfromtheroomuntilthevericationperiodis 

completed (approximately 15 minutes).

• Announcethe“unocial”resultsandscores.(Justbecausetheinformationhasbeenentered

 intotheonlinesystemdoesNOTmakethoseresultsocial.Theystillmustbeveriedand

 latercertiedasnal.)

• Allow coaches and contestants to view test papers and answer sheets only from their school.

• Stepsmustbetakentoensurematerialsarecondential.Nocopyingorcellphonesallowedat

 verication.

• Have several answer keys available to check accuracy of grading.

District Academic Meet Director’s Manual • 38

UIL ACADEMIC CONTEST

SUbSTITUTE ELIgIbILITy FOrM

SEND A COPY TO EACH AFFECTED CONTEST DIRECTOR.

School ______________________________________________________________________________________________

School district _________________________ Conference

CIRCLE

1A 2A 3A 4A 5A 6A UIL District # _____________

SUBSTITUTIONS AND LATE ENTRIES • See Section 903 in the UIL Constitution and Contest Rules. This form must be presented to

the contest director before the contest begins. At the conclusion of the meet, the contest director must submit the substitution

form or letters to the meet director to be led with the school’s original online entry information. Late entries will only be made if

approved according to Section 903 for district competition or Section 904 for regional competition.

In the designated contest an ORIGINAL entry will be replaced by the following SUBSTITUTE:

CONTEST ORIGINAL STUDENT SUBSTITUTE STUDENT

__________________________________________ _______________________________ ________________________________

AUTHORIZATION • As the principal or designated administrator, I certify that the above student is eligible to compete in the con-

test named in accordance with Subchapter M of the Constitution and Contest Rules.

_____________________________________________________________________________ ________________________________

Designated administrator Date

UIL ONE-ACT PLAy CONTEST

SUbSTITUTE ELIgIbILITy FOrM

SEND A COPY TO EACH AFFECTED CONTEST DIRECTOR.

School___________________________________________ UIL District & Conference ___________________________

Level for Substitution: (Circle) Zone District Bi-District Area Region State

Area Number ___________________________ Region Number ______________________________________________

SUBSTITUTIONS AND LATE ENTRIES • See Section 903 in the UIL Constitution and Contest Rules. This form must be presented to

the contest director before the contest begins. At the conclusion of the meet, the contest director must submit the substitution

form or letters to the meet director to be led with the school’s original online entry information. Late entries will only be made if

approved according to Section 903 for district competition or Section 904 for regional competition.

In the designated contest an ORIGINAL entry will be replaced by the following SUBSTITUTE:

ORIGINAL STUDENT ROLE PLAYED OR CREW OR ALTERNATE

__________________________________________

___________________________________________

SUBSTITUTE STUDENT ROLE OR CREW OR ALTERNATE

__________________________________________

___________________________________________

AUTHORIZATION • As the principal or designated administrator, I certify that the above student is eligible to compete in the con-

test named in accordance with Subchapter M of the Constitution and Contest Rules.

_____________________________________________________________________________ ________________________________

Designated administrator Date

District Academic Meet Director’s Manual • 39

Spring Meet Entry System

Setting Up the Meet Online

Districtmeetocialsmustsetupandopenthedistrictmeetintheonlineentrysystembefore

individual school academic coordinators may enter their school’s contestants.

Schools must enter contestants into their district Cross-Examination Debate, One-Act Play and

Academic meets via the online system. Paper entries are not allowed. Failure to enter contestants by

thedistrictentrydeadlinecouldresultindisqualication.

December1isthedeadlinefordistrictmeetocialstosetuptheCXDebateMeetonline.

February1isthedeadlinefordistrictmeetocialstosetuptheAcademicMeetandOne-ActPlay

Contest online.

Complete information regarding the online entry system is located in the UIL Spring Meet Online

Entry System Information and Guidebook for District Academic Meet Directors located in this

manual.Regionaldirectorswillbesentadocumentspecicallyfortheiruse.

Information is also available on the UIL Academics web page. Go to: www.uiltexas.org/academics/

spring-meet-entry-systemandndtheonlineentrysystemlinkforCoordinatorsorMeetOcials.

Step-by-step instructions are provided. Please read them carefully. Instructions are available for

download.

Tips:

•YouwillneedaUTelectronicidentication(UTEID)inordertoaccessthesystem.If you

obtainedonepreviously,itremainsineect.PleaserecordyourEIDandpasswordandkeepina

secure place for future access.

• District meet directors must have their UTEIDs authorized by emailing academics@uiltexas.org

(generalacademics),jnichols@uiltexas.org(CX) or prodriguez@uiltexas.org (OAP).

•CX,OAPandSpringAcademicMeetareconsideredseparatemeets.Initialsetupsbymeet

directors must be done independently and contestants for each must be entered independently.

District Academic Meet Director’s Manual • 40

Spring Meet

Online Entry System

Information and Guidebook

for

District Academic

Meet Directors

District Academic Meet Director’s Manual • 41

I. Setting Up Your District Meet

The deadline for setting up the District CX Debate Meet is DECEMBER 1 and the

District Academic Meet and One-Act Play Contest is FEBRUARY 1.

Get your UT EID Authorized

Your UT EID must be authorized each year for Spring Meet Entry System.

Send your UT EID (NOT your password), and your conference and district number in

order to be authorized. Send this information to academics@uiltexas.org.

If you’ve forgotten your UT EID or password, or need to set one up, go here:

https://idmanager.its.utexas.edu/eid_self_help/

If your email address has changed since the last time you used your UT EID or if for

any reason the web link above still doesn’t get you set up with your EID and password

you should call their helpline and they can walk you through the process. That phone

number is 512-475-9400.

Additional contest ocials requesting access to the online entry system should have

their own EID authorized.

Log onto the System

Access the online system at: http://utdirect.utexas.edu/uil/meetdir.WBX

After your EID has been authorized, click the link to “logon and go straight to the UIL

Meet Update Screen.”

Once You Have Accessed the System

1. Select your Type of Meet (General Academics, CX Debate, One-Act Play),

Conference, Level (select District) and District Number from the drop down

menus. Click Go, which will take you to the “Update Meet Information” screen.

2. On the Update Meet Information, input all necessary information: dates

and deadline, contact information, location and shipping (please click either

residential or commercial). It is important that you include an alternate address

where materials can be received with a signature during winter or spring break,

if necessary. Click “Add This Meet” button at the bottom of the page to save your

information.

3. To set up your individual events, click the link located towards the top of the

page immediately before the line break, “To update or delete events as needed,

click Meet Events.” Select an event from the drop down menu and click Go.

Type in the date and time. (We suggest you use setup time in events that use

equipment rather than roll call so contestants will not be late.) Click the “Update

this Event” button to save your changes. Then hit the “Add/Update a dierent

meet event” to set up the next event. Continue this process for each event other

than the note below.

District Academic Meet Director’s Manual • 42

4. Please note: Biology, Chemistry, Journalism, Physics and Speech are listed

in the Events drop-down menu so that team points scored will be counted. You

need to set-up these as events, but you do not need to list an event time for

these ve items.

Status of Meet

The Status of the Meet is a drop-down toggle located directly below the entry deadline.

This controls the amount of access to the online system for the coaches and the public

and will need to be set by the meet director at the designated times below.

1. After you have entered and saved the time and location for each event,

return to the “Update Meet Information” page.

2. Change the “Status of Meet” from the default setting “This meet is closed” to

“Schools may enter contestants/Schedule posted”. Scroll to the bottom of the

page and click the “Update this meet” button to save the change.

IMPORTANT: Any time you make changes on the “Update Meet Information” page, click

on “Update Meet” at the bottom of the page to save the changes.

Set the toggle to:

1. “This meet is closed to schools and public,” and the meet director will be the

only person who will be able to see the schedule. This is the default option until

the meet director changes it.

2. “Schools may enter contestants/Schedule posted” when you are ready for

schools to enter contestants.

3. “Meet Schedule is Posted and Available for Review” after the deadline for entering

contestants in your district academic meet has passed. This will ‘lock’ the meet to any

additional entries, but allow coaches, students and parents to still see the schedule.

Any entries after this point are late entries and must have the approval of the district

executive committee to be accepted.

4. “Meet results are posted and available for review” will set the system for the

public to review the results.

District Academic Meet Director’s Manual • 43

II. Making Corrections to Entries

Contestant names will need to be updated in the system when you

are notied of changes by the school. This may include replacing

dropped contestants with the alternate or substituting for a student

entered in the contest.

Log onto the System

Access the online system at: http://utdirect.utexas.edu/uil/meetdir.WBX

Substitutes & Alternates

You will need to update the system to place the alternate or substitute into the online

system.

Go to the “Event Roster” link on the left-hand side of the page. On the pull-down menu, select

the event and click go. Beside each contestant or team member name will be a “Replace/

Cancel” button. Choose one of the following options for the student name that needs a

correction:

a. Replace individual contestant with the substitute from that school that is listed on

the online roster.

b. Enter the name of a new contestant according to the substitution form that was

received.

c. Cancel the entry with no replacement.

NOTE: Do not DELETE a contestant. Use only the replace/cancel option. Deleting

contestants will cause problems, particularly in Science tabulation.

Reinstating a Contestant

If you accidentally cancel a contestant, you can put them back on the roster yourself.

Click on the “Cancelled List” button in the left column, and click on any contestant

you need to reinstate.

District Academic Meet Director’s Manual • 44

III. Creating Roster and Results Worksheet for

Contest Directors

Log onto the System

Access the online system at: http://utdirect.utexas.edu/uil/meetdir.WBX

Creating the Roster and Results Worksheet

1. Click on “Event Roster”.

2. Click on “Printable roster and results worksheet”.

3. Print and give it to each contest director no earlier than the day before the

competition. This insures that the latest changes have been made online prior to

the contest.

4. Names of alternates will appear on the roster sheets, but should not be called

unless an original contestant is not present. Alternates can only replace

a contestant from their own school. If an alternate from that school is not

present, the vacant spot is not lled.

5. Please update the event rosters in the online system with all the substitutes and

alternates before entering results.

Use of the Results Worksheet

1. Contest directors will ll out the results form after grading, scoring, or ranking of

the event.

2. Scores shall be recorded for all contestants in the event, except for the ranks of

speaking and writing events, which should only be entered indicating contestants

with rst through sixth place.

3. Contest directors should clearly indicate any student on the results worksheet

who did not participate or who was disqualied.

4. The completed results worksheet shall be turned into the meet director.

5. The scores/places should be entered into the Spring Meet Online Entry

System prior to verication of that event. If distance at your location is an

issue, please request authorization for your contest director or additional sta so

that this very important step may be accomplished to help prevent mistakes.

Please Note: The scores/places should be entered into the Spring Meet Online

Entry System prior to verication of that event and awards being given.

District Academic Meet Director’s Manual • 45

IV. Entering Results

Important Instructions When Entering Scores

Be sure roster is updated with all contestant changes before entering results.

Entering Preliminary Results Prior to Verication

The scores/places/ranks should be entered into the Spring Meet Online Entry System

BEFORE verication and announcement of nal results of that event. You may request

EID authorization for any ocials working your meet that will be entering results so that

this very important step may be accomplished. No matter how important it is to get the

students on the bus and back home, it is more important to have the results entered in

the online system before verication in order to assist you and your contest directors

from making mistakes.

Cancelling Students Who Are No Shows Or Who Are Disqualied

Enter a score for every student competing in a contest. This is critical for teams.

Contests with ranks only (Ready Writing, journalism and speaking events) should be

ranked 1

-6

only.

Contestants who did not compete in the contest, or who were disqualied, should

be canceled from the list of contestants on the roster. (See instructions above).

Leave no blanks and leave no 0, unless that is their score. Contestants with a blank

score or 0 leaves the student as a participant eligible to advance on the team or place

above students receiving a negative score.

Breaking Ties

Most contests either do not allow ties or have provisions for breaking ties. The only contests

that DO NOT have a tie-breaking procedure are Accounting and Number Sense. Beware of

a tie in any other contest. Ties can NEVER exist in Current Issues & Events, Literary Criticism,

Ready Writing, Social Studies, all Journalism and speaking events. These events have a tie-

breaking procedure that needs to be followed.

Changing Ties in the System

The system allows you to over-ride the placement in the “Individual Placement” box. For

example, in Literary Criticism, if two students have an objective score of 70 and tie for

third, and judges use the essay to break the tie, you must change the ranking in the

“Place” box to reect nal placement, leaving one contestant third and making one

fourth while the score for each remains 70. Percentages or decimals should not be

entered for scores, except for essays.

Team Placement Ties

Team ties are broken with the objective score (essay points are not considered) of

the fourth team member. If the fourth members of both teams have the same score,

then a tie is declared. A team that does not contain a fourth member forfeits the right to

participate in the tiebreaker.

District Academic Meet Director’s Manual • 46

Unbreakable Ties

If true ties exist through sixth place, which is rare, after the tiebreaker has been implemented,

please send UIL Academics (academics@uiltexas.org) an email notication of the true tie with the

name of the event, district and conference.

Steps for Entering Scores Into the System

1. Update any contestant changes or substitutes per the instructions in section

“III. Creating Roster and Results Worksheets.”

2. Enter Conference, District and District Number on the drop down menu and click “Go.”

3. From the Meet Information Update page, click “Event Roster” on the left-hand side of

the page.

4. Once on the Roster page, click Update Results.”

5. Select the event from the drop-down menu and click “Go.”

6. Enter the score (including essay or tiebreaker, if any) or place for speaking or

writing events in the box for each contestant.

7. Click “Save Scores” at the bottom of the page.

8. Click “Individual Placement” that will appear near the top of the page.

9. Conrm place rank for each contestant.

10. Manually break the ties by changing the number in the square for contests that

do not allow a tie or where a tiebreaker was utilized through 6

place ONLY.

Note: Make sure all ocial UIL procedures are followed to break ties. Change and save the

rankings to reect ranks AFTER breaking ties.

11. Click “Save Final Placement” at the bottom of the page.

12. For events with Team Scores, click “Verify Team Scores” that will appear near the top of

the page.

13. Conrm the team score.

14. Click “Verify Team Scores” at the bottom of the page.

15. Click “Team Final Placement” that will appear near the top.

16. Conrm the teams’ ranks, including manually breaking any team ties (through 2

place) by changing the number in the box to correspond to the rank.

17. Click “Save Final Placement” at the bottom of the page.

18. Click “certify the nal events results” that will appear at the top of the page.

Print these preliminary results to be used during Verication.

The following statement will be at the top of the page.

Do not certify these results until they are absolutely nal.

Title of Event

Check the following results to make sure they are accurate and complete before certifying.

Individual Results

19. Recommendation: Leave this window open on your computer, while verication takes

place and prior to certifying the results as nal, and open a new tab to enter results for

another contest.

District Academic Meet Director’s Manual • 47

V. Ocial Results

Log onto the system

Access the online system at: http://utdirect.utexas.edu/uil/meetdir.WBX

VERY IMPORTANT: Do not announce ocial results until you have entered scores

online and conducted the verication period for that event.

The system will help catch tabulation and grading procedure errors. Take the printout of

unocial results to verication, along with tests and keys. When verication is complete

and all questions have been resolved, make any necessary changes, then certify results

as nal in the online system.

Certifying Results as Final

Once verication has concluded for that event:

1. Return back to your open window tab OR starting from your Update Results page

click through all the results (updating any ties that were manually changed)

2. Please click all the way through to the page that was used to print preliminary

results for Verication.

3. Check the box(es) near the bottom of page, if it appears, to verify that ocial

tiebreaking procedures were followed. Results will not certify if the box has not

been checked.

4. Click “Certify NameOfEvent Results as Final”.

You should receive the following statement near the top of the page above the name of

the event:

The results of this event are nal and certied.

5. Click the link “Meet Summary” on the left side of the page. If the name of the

event appears, then the contest has been certied as nal.

District Academic Meet Director’s Manual • 48

VI. Finalizing the Meet

Certifying Journalism and Speech Team Points

You will need to “verify” journalism and speech TEAM points once you have entered and

certied all of the events in each of those areas.

1. From the left hand menu, click “Meet Summary”.

2. Click on one of the certied results page of any speech event for speech points

and any journalism event for journalism points.

3. Click the link to “Verify event Team Results” that will appear immediately above

the title of that event you have selected.

4. Below the team scores and ranks, click the link to “Certify event Results as Final”.

5. Return back to your Meet Summary page and the link to the points should now

appear.

Certifying Final Results

1. To see which contests have been certied, click on “Meet Summary” on the left

hand column of your Meet page. This will be a list of all certied events.

2. When you are completely nished, you should have a list of 25 events, including

CX Debate, One-Act Play, journalism and speech team points.

Determining Sweepstakes Champions

The “Meet Summary” page also includes a running score of points earned by schools

for the overall sweepstakes championship at the top of the page. These are not in

numerical order by points.

NOTE: Championship points for schools are not ocial until all events have been

certied and the championship is announced as ocial by the meet director.

Changing the Status of the Meet

After the meet is over and results certied online, return to the Status of the Meet pull-

down menu and change status of the meet to “Meet results are posted and available

for review.”

Important -When you are ready to make results public for this meet, return to Update

Meet, change Status of Meet pull down menu to “Meet results posted and available for

review”, and click the update button at the bottom. See Status of the Meet in Section I of

this document.

Results will only be publicly available online for this meet after this change is

made.

District Academic Meet Director’s Manual • 49

SPRING ACADEMIC AND ONE-ACT PLAY AWARDS

EVENT TROPHY PLAQUES

GOLD

MEDAL

SILVER

MEDAL

BRONZE

MEDAL

4TH-6TH

MEDALS

ACADEMIC MEET

Overall Champion 1

Overall Runner-up 1

ACADEMIC EVENTS

Accounting 1 1 1 3

Accounting Team 1 4 4

Calculator Applications 1 1 1 3

Team Calculator Applications 1 4 4

Computer Applications 1 1 1 3

Computer Science 1 1 1 3

Computer Science Team 1 4 4 4

Current Issues & Events 1 1 1 3

Current Issues & Events Team 1 4 4

Literary Criticism 1 1 1 3

Literary Criticism Team 1 4 4

Mathematics 1 1 1 3

Mathematics Team 1 4 4

Number Sense 1 1 1 3

Number Sense Team 1 4 4

Ready Writing 1 1 1 3

Science 1 1 1 3

Science Top Biology Scorer 1 1

Science Top Chemistry Scorer 1 1

Science Top Physics Scorer 1 1

Science Team 1 4 4

Social Studies 1 1 1 3

Social Studies Team 1 4 4

Spelling & Vocabulary 1 1 1 3

Spelling & Vocaabulary Team 1 4 4

JOURNALISM

Editorial Writing 1 1 1 3

Featurre Writing 1 1 1 3

News Writing 1 1 1 3

Headline Writing 1 1 1 3

Copy Editing 1 1 1 3

Journalism Team 1

District Academic Meet Director’s Manual • 50

SPRING ACADEMIC AND ONE-ACT PLAY AWARDS, CONTINUED

EVENT TROPHY PLAQUES

GOLD

MEDAL

SILVER

MEDAL

BRONZE

MEDAL

4TH-6TH MEDALS

SPEECH & DEBATE

Cross Examination Debate 1 2 2 2 6

Lincoln Douglas Debate 1 1 1 3

Informative Speaking 1 1 1 3

Persuasive Speaking 1 1 1 3

Poetry Interpretation 1 1 1 3

Prose Interpretation 1 1 1 3

Speech Team 1

ONE-ACT PLAY

Advancing Play ** 3 48

Alternate Play 1 24

Best Actress 1

Best Actor 1

All Star Cast 8

Hon. Mention All Star Cast 8

TOTALS 2 17 117 75 60 73

**Three unranked plays advance from district.

*Districts & Regions with 8 finalists in speaking contests may purchase medals for 7th and 8th place.

Districts have the option of giving medals, ribbons or a combination of both.

District Academic Meet Director’s Manual • 51

SITE __________________________________________________________________________

Date _____________________________

Conference _______________________ District _____________

I. EXPENSES

A. Awards

Trophies, plaques and medals $ ______________

B. Academic and One-Act Play

1. Judges* $ ______________

2. Contest directors* $ ______________

3. Other salaries (specify)

___________________ $ ______________

4. Security/Custodial $ ______________

5. Tickets and programs $ ______________

(printing, mailing, etc.)

6. Meals $ ______________

7. Equipment & supplies $ ______________

(total from back)

8. Other (specify)

___________________ $ ______________

TOTAL EXPENSES $ ____________

District Academic Budget Planning

District Academic Meet Director’s Manual • 52

Annual Finance Report

UIL Regional Spring Meet

Academic and One-Act Play

Contest Judges/Graders Contest directors

Accounting ................................................................................ $ ___________________________ $ __________________________

Calculator Applications ......................................................... $ ___________________________ $ __________________________

Computer Applications ......................................................... $ ___________________________ $ __________________________

Computer Science ................................................................... $ ___________________________ $ __________________________

Current Issues & Events ......................................................... $ ___________________________ $ __________________________

CX Debate .................................................................................. $ ___________________________ $ __________________________

Informative/Persuasive Speaking ...................................... $ ___________________________ $ __________________________

Journalism (4 events) ............................................................. $ ___________________________ $ __________________________

Lincoln-Douglas Debate ....................................................... $ ___________________________ $ __________________________

Literary Criticism ...................................................................... $ ___________________________ $ __________________________

Mathematics ............................................................................. $ ___________________________ $ __________________________

Number Sense .......................................................................... $ ___________________________ $ __________________________

One-Act Play.............................................................................. $ ___________________________ $ __________________________

One-Act Play technicians ...................................................... $ ___________________________ $ __________________________

Prose/Poetry .............................................................................. $ ___________________________ $ __________________________

Ready Writing ........................................................................... $ ___________________________ $ __________________________

Science ........................................................................................ $ ___________________________ $ __________________________

Speech/Debate monitors, timers, tab room .................. $ ___________________________ $ __________________________

Spelling/Vocabulary ............................................................... $ ___________________________ $ __________________________

Spelling/Vocabulary Pronouncer ...................................... $ ___________________________ $ __________________________

TOTAL judges/graders and directors ................................ $ ___________________________ $ __________________________

(Transfer to B1) (Transfer to B2)

EQUIPMENT AND SUPPLIES FOR ACADEMIC EVENTS

Equipment/Supplies Amount Capital Expenses Amount

_________________________ .................... $ ______________ _________________________ ................. $ ___________

.................................................................................

TOTAL equipment/supplies .......................... $ ______________ TOTAL capital expenses .............................. $ ___________

TOTAL equipment/supplies + TOTAL capital expenses $ _______________________

(Transfer to B7)

District Academic Meet Director’s Manual • 53

Operating as part of The University of Texas

at Austin and for the benet of  the Texas public

school system, the University Interscholastic League

sponsors academic, music and athletic contests for

high school students. A full competitive program is

also provided for elementary, middle and junior high

school students. The UIL schedules a greater variety

of contests, holds larger meets, and provides services

to more students and a greater school membership

than any similar program in the nation. The UIL:

Developing Texas’ future leaders.

 Fromtheplayingeldstotheperformancehallsto

the classrooms, the University Interscholastic League

has provided (your high school here) High School a

format to showcase the gifted and talented students

from (your city here), Texas. Hundreds of thousands

of Texas public school students will meet rigorous

scholastic requirements in order to voluntarily com-

peteinaUILacademic,neartsorathleticevent.

Support these outstanding young men and women

in our community.

Sample Press Release

FOR IMMEDIATE RELEASE

Subject: UIL District Academic Meet

Contact: local UIL academic coordinator

Date: date

(Your school) will compete (or recently competed) in the UIL district academic championship, held (date/

site). Students who placed at the district meet include (list students and their events). Students who placed

in the top three at district or were members of winning teams will advance to the UIL regional meet, to be

held (date/site).

“These students devote countless hours preparing for UIL academic competition,” said Dr. David Stevens,

UIL director of academics. “Like their athletic counterparts, they practice before, during and after school

and attend invitational meets and competitions. For many schools, the UIL academics serves as the school’s

best gifted and talented program. And for virtually every school in Texas, it serves as an extension to the

regular classroom for highly motivated, intelligent young men and women.”

TheUILoerscontestsinthefollowingevents:Accounting,CalculatorApplications,ComputerApplications,

Computer Science, Cross-Examination Debate, Current Issues & Events, Editorial Writing, Feature Writing,

Headline Writing, Informative Speaking, Lincoln-Douglas Debate, Literary Criticism, Mathematics, News

Writing, Number Sense, One-Act Play, Persuasive Speaking, Poetry Interpretation, Prose Interpretation,

Ready Writing, Science, Social Studies and Spelling & Vocabulary.

“In its own way, each contest is intended to teach the thinking skills students will need in college and in their

careers,” Stevens said. “We have tremendous anecdotal evidence from students who testify to the importance

UIL academic contests played in their high school careers. We also know that employers want workers who

cansolveproblems,speakeectivelyandwriteclearly.Eachcontestisdesignedtohelpstudentsreachthose

goals.”

For more information regarding the UIL academic program, contact Stevens at 512-471-5883 or look on

the UIL website at www.uiltexas.org. Or contact the school’s UIL academic coordinator.

Sample public service announcements

DISTRICT MEET

Host school ______________________________________________________ Date of meet __________________________

Meet director ____________________________________________________ Email _______________________________

REGIONAL MEET

Host school ______________________________________________________ Date of meet __________________________

Meet director ____________________________________________________ Email _______________________________

CONTEST DIRECTORS CONTACT INFO

Accounting ______________________________________________________ ____________________________________

Calculator Applications ____________________________________________ ____________________________________

Computer Applications _____________________________________________ ____________________________________

Computer Science _________________________________________________ ____________________________________

Current Issues & Events ____________________________________________ ____________________________________

Debate(LD&CX) ________________________________________________ ____________________________________

Journalism _______________________________________________________ ____________________________________

Literary Criticism _________________________________________________ ____________________________________

Mathematics _____________________________________________________ ____________________________________

Number Sense ___________________________________________________ ____________________________________

One-Act Play ____________________________________________________ ____________________________________

Informative/Persuasive Speaking ____________________________________ ____________________________________

Poetry Interpretation ______________________________________________ ____________________________________

Prose Interpretation _______________________________________________ ____________________________________

Ready Writing ___________________________________________________ ____________________________________

Science _________________________________________________________ ____________________________________

Social Studies ____________________________________________________ ____________________________________

Spelling & Vocabulary _____________________________________________ ____________________________________

COACHES AT YOUR SCHOOL

Accounting ______________________________________________________ ____________________________________

Calculator Applications ____________________________________________ ____________________________________

Computer Applications _____________________________________________ ____________________________________

Computer Science _________________________________________________ ____________________________________

Congress ________________________________________________________ ____________________________________

Current Issues & Events ____________________________________________ ____________________________________

Debate/LD&CX ________________________________________________ ____________________________________

Film ___________________________________________________________ ____________________________________

Journalism _______________________________________________________ ____________________________________

Literary Criticism _________________________________________________ ____________________________________

Mathematics _____________________________________________________ ____________________________________

Number Sense ___________________________________________________ ____________________________________

One-Act Play ____________________________________________________ ____________________________________

Persuasive/Informative Speaking ____________________________________ ____________________________________

Poetry/Prose Interpretation _________________________________________ ____________________________________

Ready Writing ___________________________________________________ ____________________________________

Science _________________________________________________________ ____________________________________

Social Studies ____________________________________________________ ____________________________________

Spelling & Vocabulary _____________________________________________ ____________________________________

Theatrical Design ________________________________________________ ____________________________________

Contacts

Most questions and interpretations about rules governing extracurricular activities are covered in the UIL Con-

stitution and Contest Rules or in the manuals for the individual activities. Questions for which answers are not

complete or not found in these sources should be referred to the local school administration in charge of the various

programs.QuestionsthatcannotberesolvedatthelocallevelshouldbedirectedtospecicUILocialsat512-

471-5883 or for Theatre/Film 512-471-9996.

TOPIC .................................................................................STAFF TO CALL

Executive Director ......................................................................... Dr. Charles Breithaupt

Deputy Director...............................................................................Dr. Jamey Harrison

Contest Rules and Information

Academics ............................................................................ Dr. David Stevens

Journalism ............................................................................. Jeanne Acton

One-Act Play, Theatrical Design, Film Festival ................... Paula Rodriguez

Speech, Debate, Congress ..................................................... Jana Riggins

STEM .................................................................................... David Trussell

A+ Academics ....................................................................... Lisa Parker

Athletic Director .................................................................... Dr. Susan Elza

Athletic Assistant Directors ................................................... Brian Polk, Brandy Belk, AJ Martinez, Joseph Garmon

Music .................................................................................... Dr. Bradley Kent, Gabe Musella

Membership fees ........................................................................... Brenda Cerda

Orders for materials ...................................................................... Ben Martinez

Spring Meet materials ................................................................... Jason Castillo

Public information, media, logo use requests ................................ Kate Hector, Chris Schmidt, Logan Lawrence

Report violations ........................................................................... Dr. Charles Breithaupt

Scholarships-Texas Interscholastic League Foundation ................ Dr. Bill Farney

Waivers ........................................................................................... Nakita Guillory

Eligibility ....................................................................................... Dr. Mark Cousins, Dr. Kevin Jones

Compliance .................................................................................... Darryl Beasley

CONTEST STATE CONTEST DIRECTOR(S)

Academics ......................................................................................Dr. David Stevens, dstevens@uiltexas.org

Accounting ..................................................................................... LaVerne Funderburk, laverne@funderburkcpa.com

Calculator Applications.................................................................. Dr. David Bourell, dbourell@mail.utexas.edu

Computer Applications .................................................................. Linda Tarrant, linda@hexco.com

Computer Science .......................................................................... John Owen, johnbowen@utexas.edu

Current Issues and Events .............................................................. Dr. Bradley Wilson, bradleywilson08@gmail.com

Journalism (News, Feature, Editorial, Headline, Copy Editing) ..... Jeanne Acton, jacton@uiltexas.org

Literary Criticism ........................................................................... Mark Bernier, mbernier@blinn.edu

Math, Number Sense ..................................................................... Larry White, texasmath@centex.net

One-Act Play, Theatrical Design, Film Festival ............................. Paula Rodriguez, prodriguez@uiltexas.org

Ready Writing ................................................................................ Ruben Rodriguez, ruben.rodriguez@austincc.edu

Science (physics) ............................................................................. Dr. David Bixler, David.bixler@angelo.edu

Science (biology) ............................................................................. Dr. Michelle McGehee, michelle.mcgehee@blinn.edu

Science (chemistry) ......................................................................... Dr. Brian Anderson, briananderson@utexas.edu

Social Studies ................................................................................. Andy Bates, abates@sabinepass.net

Speech, Debate, Congress .............................................................. Jana Riggins, jriggins@uiltexas.org

Spelling & Vocabulary .................................................................... Linda Berrey, lberrey@sbcglobal.net

Theatrical Design ........................................................................... Rachael Gomez, rachael.gomez63@gmail.com

A+ Academics and Essay Competitions. ....................................... Lisa Parker, lparker@uiltexas.org

General UIL Academic email ........................................................ academics@uiltexas.org

UIL.. ............................................................................................... www.uiltexas.org

UIL State Office Contacts

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