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This checklist can be used by employers who need to comply with the Health and Safety (Display Screen Equipment) Regulations 1992. It can be used as an aid to risk assessment and to help comply with the Schedule to the Regulations. It lists risk factors in six areas, with 'yes'/'no' tick boxes: keyboards, mouse and trackball, display screens, software, furniture and work environment. It lists issues to consider and gives space to record planned action.

On average this form takes 18 minutes to complete

The HSE Workstation Assessment - Display screen equipment (DSE) workstation checklist form is 9 pages long and contains:

  • 1 signature
  • 65 check-boxes
  • 38 other fields

Country of origin: UK
File type: PDF

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Health and Safety
Executive
1
Display screen equipment (DSE)
workstation checklist
This is a web-friendly
version of Display
screen equipment (DSE)
workstation checklist
published 05/13
Workstation location and
number (if applicable): .............................................
User: .............................................
Checklist completed by: ..............................................
Assessment checked by: .............................................
Any further action needed: Yes/No
Follow-up action completed on: .............................................
The following checklist can be used to help you complete a risk assessment and
comply with the Schedule to the Health and Safety (Display Screen Equipment)
Regulations 1992 as amended by the Health and Safety (Miscellaneous
Amendments) Regulations 2002.
The questions and ‘Things to consider’ in the checklist cover the requirements of
the Schedule. If you can answer ‘Yes’ in the second column against all the
questions, having taken account of the ‘Things to consider’, you are complying.
You will not be able to address some of the questions and ‘Things to consider’, eg
on reflections on the screen, or the user’s comfort, until the workstation has been
installed. These will be covered in the risk assessment you do once the workstation
is installed.
Work through the checklist, ticking either the ‘Yes’ or ‘No’ column against each
risk factor:
■
‘Yes’ answers require no further action.
■
‘No’ answers will require investigation and/or remedial action by the workstation
assessor. They should record their decisions in the ‘Action to take’ column.
Assessors should check later that actions have been taken and have resolved
the problem.
Remember, the checklist only covers the workstation and work environment. You
also need to make sure that risks from other aspects of the work are avoided, eg
by giving users health and safety training, and providing for breaks or changes of
activity. For more advice on these see Working with display screen equipment
(DSE): A brief guide.
dd mmm yyyy
Display screen equipment (DSE) workstation checklist
2
Risk factors Tick
answer
Things to consider Action to take
Yes No
1 Keyboards
Is the keyboard separate from
the screen?
This is a requirement, unless the
task makes it impracticable (eg
where there is a need to use a
portable).
Does the keyboard tilt? Tilt need not be built in
Is it possible to find a
comfortable keying position?
Try pushing the display screen
further back to create more room for
the keyboard, hands and wrists.
Users of thick, raised keyboards
may need a wrist rest.
Does the user have good
keyboard technique?
Training can be used to prevent:
■
hands bent up at the wrist;
■
hitting the keys too hard;
■
overstretching the fingers.
Are the characters clear and
readable?
Keyboards should be kept clean. If
characters still can’t be read, the
keyboard may need modifying or
replacing.
Use a keyboard with a matt finish to
reduce glare and/or reflection.
Display screen equipment (DSE) workstation checklist
3
Risk factors Tick
answer
Things to consider Action to take
Yes No
2 Mouse, trackball etc
Is the device suitable for the
tasks it is used for?
If the user is having problems, try a
different device. The mouse and
trackball are general-purpose
devices suitable for many tasks, and
available in a variety of shapes and
sizes. Alternative devices such as
touch screens may be better for
some tasks (but can be worse for
others).
Is the device positioned close
to the user?
Most devices are best placed as
close as possible, eg right beside
the keyboard.
Training may be needed to:
■
prevent arm overreaching;
■
encourage users not to leave
their hand on the device when it
is not being used;
■
encourage a relaxed arm and
straight wrist.
Is there support for the device
user’s wrist and forearm?
Support can be gained from, for
example, the desk surface or arm of
a chair. If not, a separate supporting
device may help.
The user should be able to find a
comfortable working position with
the device.
Does the device work
smoothly at a speed that suits
the user?
See if cleaning is required (eg of
mouse ball and rollers).
Check the work surface is suitable.
A mouse mat may be needed.
Can the user easily adjust
software settings for speed
and accuracy of pointer?
Users may need training in how to
adjust device settings.
Display screen equipment (DSE) workstation checklist
4
Risk factors Tick
answer
Things to consider Action to take
Yes No
3 Display screens
Are the characters clear and
readable?
Make sure the screen is clean and
cleaning materials are available.
Check that the text and background
colours work well together.
Is the text size comfortable to
read?
Software settings may need
adjusting to change text size.
Is the image stable, ie free of
flicker and jitter?
Try using different screen colours to
reduce flicker, eg darker
background and lighter text.
If there are still problems, get the
set-up checked, eg by the
equipment supplier.
Is the screen’s specification
suitable for its intended use?
For example, intensive graphic work
or work requiring fine attention to
small details may require large
display screens.
Are the brightness and/or
contrast adjustable?
Separate adjustment controls are not
essential, provided the user can read
the screen easily at all times.
Does the screen swivel
and tilt?
Swivel and tilt need not be built in;
you can add a swivel and tilt
mechanism.
However, you may need to replace
the screen if:
■
swivel/tilt is absent or
unsatisfactory;
■
work is intensive; and/or
■
the user has problems getting
the screen to a comfortable
position.
Health
and safety
Health
and safety
Display screen equipment (DSE) workstation checklist
5
Risk factors Tick
answer
Things to consider Action to take
Yes No
Is the screen free from glare
and reflections?
Use a mirror placed in front of the
screen to check where reflections
are coming from.
You might need to move the
screen or even the desk and/or
shield the
screen from the source of
the reflections.
Screens that use dark characters
on a light background are less
prone to glare and reflections.
Are adjustable window
coverings provided and in
adequate condition?
Check that blinds work. Blinds with
vertical slats can be more suitable
than horizontal ones.
If these measures do not work,
consider anti-glare screen filters as a
last resort and seek specialist help.
4 Software
Is the software suitable for the
task?
Software should help the user carry
out the task, minimise stress and be
user-friendly.
Check users have had appropriate
training in using the software.
Software should respond quickly
and clearly to user input, with
adequate feedback, such as clear
help messages.
Display screen equipment (DSE) workstation checklist
6
Risk factors Tick
answer
Things to consider Action to take
Yes No
5 Furniture
Is the work surface large
enough for all the necessary
equipment, papers etc?
Create more room by moving
printers, reference materials etc
elsewhere.
If necessary, consider providing new
power and telecoms sockets, so
equipment can be moved.
There should be some scope for
flexible rearrangement.
Can the user comfortably
reach all the equipment and
papers they need to use?
Rearrange equipment, papers etc to
bring frequently used things within
easy reach.
A document holder may be needed,
positioned to minimise
uncomfortable head and eye
movements.
Are surfaces free from glare
and reflection?
Consider mats or blotters to reduce
reflections and glare.
Is the chair suitable?
Is the chair stable?
Does the chair have a
working:
■
seat back height and tilt
adjustment?
■
seat height adjustment?
■
castors or glides?
The chair may need repairing or
replacing if the user is
uncomfortable, or cannot use the
adjustment mechanisms.
Display screen equipment (DSE) workstation checklist
7
Risk factors Tick
answer
Things to consider Action to take
Yes No
Is the chair adjusted correctly?
The user should be able to carry out
their work sitting comfortably.
Consider training the user in how to
adopt suitable postures while
working.
The arms of chairs can stop the
user getting close enough to use the
equipment comfortably.
Move any obstructions from under
the desk.
Is the small of the back
supported by the chair’s
backrest?
The user should have a straight
back, supported by the chair, with
relaxed shoulders.
Are forearms horizontal and
eyes at roughly the same
height as the top of the DSE?
Adjust the chair height to get the
user’s arms in the right position, and
then adjust the DSE height, if
necessary.
Are feet flat on the floor,
without too much pressure
from the seat on the backs of
the legs?
If not, a footrest may be needed.
Display screen equipment (DSE) workstation checklist
8
Risk factors Tick
answer
Things to consider Action to take
Yes No
6 Environment
Is there enough room to
change position and vary
movement?
Space is needed to move, stretch
and fidget.
Consider reorganising the office
layout and check for obstructions.
Cables should be tidy and not a trip
or snag hazard.
Is the lighting suitable, eg not
too bright or too dim to work
comfortably?
Users should be able to control light
levels, eg by adjusting window
blinds or light switches.
Consider shading or repositioning
light sources or providing local
lighting, eg desk lamps (but make
sure lights don’t cause glare by
reflecting off walls or other
surfaces).
Does the air feel comfortable? DSE and other equipment may dry
the air.
Circulate fresh air if possible. Plants
may help.
Consider a humidifier if discomfort is
severe.
Are levels of heat
comfortable?
Can heating be better controlled?
More ventilation or air conditioning
may be required if there is a lot of
electronic equipment in the room.
Or, can users be moved away from
the heat source?
Are levels of noise
comfortable?
Consider moving sources of noise,
eg printers, away from the user. If
not, consider soundproofing.
Display screen equipment (DSE) workstation checklist
9
7 Final questions to users...
■
Has the checklist covered all the problems they may have working with their DSE?
■
Have they experienced any discomfort or other symptoms which they attribute to working
with their DSE?
■
Has the user been advised of their entitlement to eye and eyesight testing?
■
Does the user take regular breaks working away from DSE?
Write down the details of any problems here:
click to sign
signature
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Fur
ther information
Working with display screen equipmemt (DSE): A brief guide Leaflet INDG36(rev4)
HSE books 2013 www.hse.gov.uk/pubns/indg36.htm
For information about health and safety visit https://books.hse.gov.uk or
http://www.hse.gov.uk. You can view HSE guidance online and order priced
publications from the website. HSE priced publications are also available
from bookshops.
To report inconsistencies or inaccuracies in this guidance email:
commissioning@wlt.com
British Standards can be obtained in PDF or hard copy formats from BSI:
http://shop.bsigroup.com or by contacting BSI Customer Services for hard
copies only Tel: 0846 086 9001 Email: mailto:cservices@bsigroup.com
The Stationery Office publications are available from The Stationery Office,
PO Box 29, Norwich NR3 1GN Tel: 0333 202 5070 Fax: 0333 202 5080.
Email: customer.services@tso.co.uk Website: http://www.tso.co.uk. They are
also available from bookshops.
Statutory Instruments can be viewed free of charge at
http://www.legislation.gov.uk where you can also search for changes to legislation.
© Crown copyright 2013
First published 2013
ISBN 978 0 7176 6521 1
You may reuse this information (excluding logos) free of charge in any format or
medium, under the terms of the Open Government Licence. To view the licence
visit www.nationalarchives.gov.uk/doc/open-government-licence/, write to the
Information Policy Team, The National Archives, Kew, London TW9 4DU, or
email psi@nationalarchives.gsi.gov.uk.
Some images and illustrations may not be owned by the Crown so cannot be
reproduced without permission of the copyright owner. Enquiries should be sent
to copyright@hse.gsi.gov.uk.
This guidance is issued by the Health and Safety Executive. Following the guidance
is not compulsory, unless specifically stated, and you are free to take other action.
But if you do follow the guidance you will normally be doing enough to comply with
the law. Health and safety inspectors seek to secure compliance with the law and
may refer to this guidance.
10
Display screen equipment (DSE) workstation checklist
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