GUIDELINES FOR DOCUMENTING YOUR DISABILITY
Berkshire Community College values inclusion and equal access to its programs and activities and is committed to a climate of mutual respect and full participa-
tion. Our goal is to create learning environments that are usable, equitable, inclusive and welcoming. If you are a student with a disability and require reasonable
academic accommodations, we encourage you to contact us prior to the start of a semester to discuss your accommodation needs and options. We will work
collaboratively with you to develop an effective accommodation plan.
To develop this plan, we will need documentation of your disability. Ideally, your documentation will provide a clear statement of your disability based on the most
recent edition of the DSM or ICD, discuss its current impact on your academic performance and other major life activities, and will be completed by a qualied
professional. Additionally, your documentation should:
Rate the current status of your condition, level of severity and whether it is permanent or temporary. If temporary, it should include an estimated time for
Summarize the relevant education, developmental, psychiatric, or medical history that supports your diagnosis; and
Recommend accommodations and provide a direct link between the requested accommodation and the symptoms of your disability.
If you have a learning disability, traumatic brain injury or intellectual disability, you should provide the following:
A complete intellectual assessment with all subtests and standard scores reported;
A comprehensive academic achievement battery with all subtests and standard scores;
Current levels of academic functioning in relevant areas such as reading (decoding and comprehension), mathematics (calculations and reasoning), and
oral and written language (mechanics and development); specic areas of information processing;
A written summary of or background information about your education, medical and family histories that relate to your disability; and
Clear and specic evidence and identication of your disability. When diagnosing a learning or intellectual disability, please use direct language, avoiding
terms such as, “suggests” or “is indicative of” or “is consistent with.”
All documentation should include the name, title and credentials of the person completing it. It should be signed, dated and on letterhead. Additionally, your
documentation should state your full name and date of birth. Documentation from multiple sources, including IEPs and 504 Plans, will be considered as long as,
together, they meet the criteria above.
WHO IS CONSIDERED DISABLED?
A student is considered disabled when they have a physical or mental impairment that substantially limits one or more major life activity as dened in the ADAA
WHAT IS CONSIDERED CURRENT DOCUMENTATION?
When used for determining accommodations, currency of documentation depends on whether the disability is of a changing or unchanging nature.
DISABILITY CURRENCY OF DOCUMENTATION
Learning Disabilities, Attention Decit Hyperactivity Disorders, Traumatic
Psychiatric Disabilities, Health-Related Disorders One year
Blind, Legally Blind Does not need to be current
Low Vision Three years
Deaf, Hard of Hearing Does not need to be current unless there is a signicant change in hearing
status or amplication use
Disability Resource Center
Berkshire Community College Disability Resource Center ▪ Susan B. Anthony Building, Room 118▪ Phone: 413-236-1614 ▪ Fax: 413-499-4576