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Department of Environmental Health and Safety

Emergency Preparedness Program

DEPARTMENT EMERGENCY PLAN (DEP)

Department:

Building:

Floor:

Room(s):

KEY EMERGENCY CONTACTS

Name

Position (Title)

Work Phone

Alternate Phone

EMERGENCY ASSEMBLY POINT AND ALTERNATE ASSEMBLY LOCATIONS

Find your building Emergency Assembly Point; see EAP Map at the end of this plan.

The primary Emergency Assembly Point for my building is:

_______________________________________________

An Alternate Emergency Assembly Point will be determined by UPD or Campus Officials as needed. If a

hazardous condition such as smoke is present at the primary assembly point, occupants should move away

from the hazard. Always be aware of the potential need to move upwind of any smoke or other airborne

hazards created by the incident.

CSU, Chico Department Emergency Plan

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BUILDING FLOOR EVACUATION COORDINATORS (FEC)

This information will be provided by the Emergency Preparedness Manager.

EVACUATION PLAN & EMERGENCY PROCEDURES: BUILDING FIRE ALARM ACTIVATION

If a building fire alarm is sounding, these procedures should be followed (including but not limited to the

following scenarios): fire, gas leak, flood, or any situation warranting an evacuation of the building.

Building Floor Evacuation Coordinators (FECs) will:

- Put on emergency vests.

- Loudly state “evacuation” or “evacuate the building” and direct occupants to exits, as appropriate.

- Notify occupants as needed, open door and announce “building evacuation.”

- Occupants within each suite should notify other coworkers after being notified by FEC.

- As needed, call into restrooms, stating, “Evacuate the building.”

- Using walkie-talkies, FECs with radios will communicate to building primary FEC that their area is clear,

to the best of their knowledge.

- Building Primary FEC will notify first responders of any persons remaining in the building, and provide

any information related to the building evacuation received from other coordinators or from building

occupants.

- Once out of the building, FECs will be positioned to monitor all exits to prevent anyone from entering,

and will direct occupants to the emergency assembly point.

Name and Contact Information Room # Phone #

CSU, Chico Department Emergency Plan

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Identify the shelter in place locations in your building using the campus shelter in place guide:

https://www.csuchico.edu/emergencyprep/_assets/documents/shelter-in-place-locations.pdf

__________________________________________________________________________

If there is a need for a person to take shelter, notify any floor evacuation coordinator and/or call 911 to

report this to first responders. If known, floor evacuation coordinators will notify UPD of an individual

sheltering, either in person or by calling 911.

DEPARTMENT SPECIFIC FUNCTIONS

In this section please list special procedures such as:

 Securing offices

 Turning off laboratory equipment

 Notifying others in your area of the need to evacuate who may not be able to hear alarms due to

equipment operations or other activities

Function #1: ____________________________________________________________ if safe to do so.

To be performed by (list title): ______________________________________________

Function #2: ____________________________________________________________ if safe to do so.

To be performed by (list title): ______________________________________________

Function #3: ____________________________________________________________ if safe to do so.

To be performed by (list title): ______________________________________________

Employees will:

 Quickly gather belongings, close all doors and exit the building using the nearest safe exit

route/door.

 Assemble at the designated emergency assembly point, or a safe distance from the building (100

feet minimum).

 Stay clear of fire lanes, fire hydrants, and emergency personnel.

 Be alert for instructions from Building Floor Evacuation Coordinators and/or other campus officials.

NEVER use the elevator during a fire, gas leak, or other emergency incident.

NOTE: This plan is intended to serve as a guideline. Ultimately, every person is responsible for knowing

how to evacuate their building in the event of an emergency and is under no obligation to remain in the

building any longer than they feel is safe during any emergency situation.

CSU, Chico Department Emergency Plan

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INTERNAL EMERGENCY PLAN FOR HOSTILE INTRUDER AND/ OR ACTIVE SHOOTER SITUATION:

RUN, HIDE, FIGHT

All staff, managers, and student employees are highly encouraged to watch the CSU Active Shooter Video

and review information provided on the Campus Emergency Preparedness website.

Immediately upon hearing, seeing, or knowing there may be a hostile intruder or an active shooter situation,

quickly assess the situation and take appropriate actions to ensure your safety and the safety of others.

If an emergency occurs within the suite or outside in the hallway:

Dial 911 immediately and provide as much detail as possible. However, if there is an immediate threat to

your safety, immediately leave the area and contact UPD or 911 when you are safe. If possible, provide a

warning to your suite colleagues.

Actions:

__________________________________________________________________________________

INTERNAL COMMUNICATION SYSTEMS:

List any internal communications systems you have in place in your office. If there are none, state Not

Applicable.

__________________________________________________________________________________

SECRET PHRASES:

List any secret phrases or code words that will be used to warn others in the case of an escalating

situation and/or a potential threat to personnel safety. If there are none, state Not Applicable.

__________________________________________________________________________________

CSU, Chico Department Emergency Plan

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HIDING PLACES IN OR NEAR MY OFFICE:

List areas identified as good places to hide, including doors to rooms that have locking doors or rooms

without windows.

__________________________________________________________________________________

AREA OR DEPARTMENT LOCKDOWN PROCEDURES:

List any doors that can be locked from the inside, doors that can easily be barricaded, card swipe access

doors that can be locked when closed, and any other actions that can help to secure your area.

In the event of a need to lockdown, the following steps shall be taken, if safe to do so:

1. Call 911. Quickly coordinate with the people around you to determine who will call 911. Do not assume

that someone else will make the call.

2. ___________________________________________________________________________________

_______________________________________________________________________________________

3. ___________________________________________________________________________________

_______________________________________________________________________________________

4. ___________________________________________________________________________________

_______________________________________________________________________________________

5. ___________________________________________________________________________________

_______________________________________________________________________________________

OTHER SPECIAL CONSIDERATIONS / ADDITIONAL INFORMATION:

List any other relevant information for your department and office area.

__________________________________________________________________________________

CSU, Chico Department Emergency Plan

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Emergency Supplies and First Aid Kit Locations

List the location of emergency supplies and first aid kits in or near your office space:

Quantity

Item Description

Location

Important: In the event of a workplace illness or injury requiring any treatment beyond basic first aid, the

completion and submittal of proper forms is required following the incident. For detailed information

related to workplace injuries, please contact the Human Resources Worker’s Compensation Unit at (530)

898-4670 or go to: http://www.csuchico.edu/hr/elwc/workerscompensation.shtml

Department Emergency Plan

Thank you for completing your department emergency plan. Please review and update your plan annually or

as needed to reflect changes in personnel.

Date of Plan:

By:

Title:

Reviewed by:

Please submit your completed Department Emergency Plan and annual updates electronically to:

The Department of Environmental Health & Safety

Emergency Preparedness & Occupational Safety Manager

530-898-5126

ystreeter@csuchico.edu

CSU, Chico Department Emergency Plan

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CAMPUS EMERGENCY CONTACT INFORMATION

911

(from any Campus phone)

Police, Fire, Medical Emergency, Hazmat Incident

(530) 898-5555

CSU Chico Police Non-Emergency Contact

(Dispatch Center – Operational 24/7)

(530) 898-5126

Environmental Health & Safety: Report hazardous

materials spills (small), serious safety concerns or hazards

(530) 898-6222

FMS: Report building damage, utilities failures

(gas, water, electricity) or plumbing issues, etc.

(530) 898-5126

Contact the Emergency Preparedness Manager

www.csuchico.edu/up

CSU Chico Police Department website: Public safety

information, emergency bulletins & updates

www.csuchico.edu/ehs

CSU Chico Environmental Health & Safety website: Health

and Safety training, safety programs, and Defensive Driver

Training.

Department/Office Emergency Plan

Coordinator(s)

(Person(s) or position(s) responsible for

maintaining this plan.

Name(s) / Position(s):

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