Fillable Dental Claim Form PATIENT INFORMATION PRIMARY SUBSCRIBER INFORMATION (United Healthcare)

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Dental Claim Form PATIENT INFORMATION PRIMARY SUBSCRIBER INFORMATION (United Healthcare)

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Dental Claim Form
1. Type of Transaction (Check all applicable boxes)
EPSDT/ Title XIX
HEADER INFORMATION
OTHER COVERAGE
Statement of Actual Services – OR – Request for Predetermination /Preauthorization
©American Dental Association, 2002
MISSING TEETH INFORMATION
34. (Place an 'X' on each missing tooth)
35. Remarks
1 2 3 4 5 6 7 8
32 31 30 29 28 27 26 25
24 23 22 21 20 19 18 17
9 10 11 12 13 14 15 16
A B C D E F G H I J
T S R Q P
O N M L K
Permanent
Primary
32. Other
Fee(s)
33.Total Fee
24. Procedure Date
(MM/DD/CCYY)
25. Area
of Oral
Cavity
26.
Tooth
System
27. Tooth Number(s)
or Letter(s)
28. Tooth
Surface
29. Procedure
Code
30. Description 31. Fee
fold
RECORD OF SERVICES PROVIDED
TREATING DENTIST AND TREATMENT LOCATION INFORMATION
BILLING DENTIST OR DENTAL ENTITY
(Leave blank if dentist or dental entity is not submitting
claim on behalf of the patient or insured/subscriber)
PATIENT INFORMATION
18. Relationship to Primary Subscriber (Check applicable box) 19. Student Status
Self Spouse
Dependent Child Other
20. Name (Last, First, Middle Initial, Suffix), Address, City, State, Zip Code
21. Date of Birth (MM/DD/CCYY)
23. Patient ID/Account # (Assigned by Dentist)
22. Gender
M
F
PRIMARY PAYER INFORMATION
3. Name, Address, City, State, Zip Code
5. Subscriber Name (Last, First, Middle Initial, Suffix)
11. Other Carrier Name, Address, City, State, Zip Code
4. Other Dental or Medical Coverage?
48. Name, Address, City, State, Zip Code
56. Address, City, State, Zip Code
54. Provider ID 55. License Number
49. Provider ID
52. Phone Number ( ) – 57. Phone Number ( ) –
50. License Number
51. SSN or TIN
Yes (Complete 5-11)
No (Skip 5-11)
OTHER COVERAGE
(Other Insured)
5. Name (Last, First, Middle Initial, Suffix)
11. Other Carrier Name, Address, City, State, Zip Code
4. Other dental coverage?
10. Plan/Group Number
7. Date of Birth (MM/DD/CCYY)
9. Subscriber Identification (ID# or SSN)
8. Gender
M
F
Yes (Complete 19-25)
No (Skip 19-25)
6. Relationship to Insured/Subscriber (Check applicable box)
Self Spouse
Dependent Child Other
53. I hereby certify that the procedures as indicated by date are in progress (for procedures that require multiple
visits) or have been completed and that the fees submitted are the actual fees I have charged and intend to
collect for those procedures.
Signed (Treating Dentist)
Date
X
fold
fold
fold
2. Predetermination / Preauthorization Number
ANCILLARY CLAIM/TREATMENT INFORMATION
41. Date Appliance Placed (MM/DD/CCYY)
44. Date Prior Placement (MM/DD/CCYY)
42. Months of Treatment 
Remaining
No
Yes (Complete 44)
38. Place of Treatment (Check applicable box)
43. Replacement of Prosthesis?
39. Number of Enclosures (00 to 99)
Radiograph(s) Oral Image(s) Model(s)
Yes (Complete 41-42)
No (Skip 41-42)
40. Is Treatment for Orthodontics?
Provider’s Office
Hospital
ECF Other
45. Treatment Resulting from (Check applicable box)
47. Auto Accident State
46. Date of Accident (MM/DD/CCYY)
Occupational illness/ injury
Auto accident
Other accident
AUTHORIZATIONS
36. I have been informed of the treatment plan and associated fees. I agree to be responsible for all
charges for dental services and materials not paid by my dental benefit plan, unless prohibited by law, or
the treating dentist or dental practice has a contractual agreement with my plan prohibiting all or a portion of
such charges. To the extent permitted by law, I consent to your use and disclosure of my protected health
information to carry out payment activities in connection with this claim.
Date
Patient /Guardian signature
X
37.
I hereby authorize and direct payment of the dental benefits otherwise payable to me, directly to the below named
dentist or dental entity.
Date
Subscriber signature
X
58. Treating Provider
Specialty
FTS
PTS
1
2
3
4
5
6
7
8
9
10
6. Date of Birth (MM/DD/CCYY)
8. Subscriber Identifier (SSN or ID#)
7. Gender
M
F
9. Plan/Group Number
10. Relationship to Primary Subscriber (Check applicable box)
Self Spouse
Dependent Other
PRIMARY SUBSCRIBER INFORMATION
12. Name (Last, First, Middle Initial, Suffix), Address, City, State, Zip Code
13. Date of Birth (MM/DD/CCYY)
15. Subscriber Identifier (SSN or ID#)
14. Gender
M
F
16. Plan/Group Number 17. Employer Name
Please send completed claim form 
to the dental claim address listed 
on your plan identification card.
General Instructions:
The form is designed so that the Primary Payer's name and address (Item 3) is visible in a standard #10 window envelope. Please fold the form using the
'tick-marks' printed in the left and right margins. The upper-right blank space is provided for insertion of the third-party payer's claim or control number.
a) All data elements are required unless noted to the contrary on the face of the form, or in the Data Element Specific Instructions that follow.
b) When a name and address field is required, the full entity or individual name, address and zip code must be entered (i.e., Items 3, 11, 12, 20 and 48).
c) All dates must include the four-digit year (i.e., Items 6, 13, 21, 24, 36, 37, 41, 44, and 53.
d) If the number of procedures being reported exceeds the number of lines available on one claim form the remaining procedures must be listed on a 
separate, fully completed claim form. Both claim forms are submitted to the third-party payer.
Data Element Specific Instructions
1. EPSDT / Title XIX -- Mark box if patient is covered by state Medicaid's Early and Periodic Screening, Diagnosis and Treatment program for 
persons under age 21.
2. Enter number provided by the payer when submitting a claim for services that have been predetermined or preauthorized.
4 - 11. Leave blank if no other coverage.
8. The subscriber's Social Security Number (SSN) or other identifier (ID#) assigned by the payer.
15. The subscriber's Social Security Number (SSN) or other identifier (ID#) assigned by the payer.
16.
Subscriber's or employer group's Plan or Policy Number. May also be known as the Certificate Number. [Not the subscriber's identification number.]
19 - 23.Complete only if the patient is not the Primary Subscriber. (i.e., "Self" not checked in Item 18)
19. Check "FTS" if patient is a dependent and full-time student; "PTS" if a part-time student. Otherwise, leave blank.
23. Enter if dentist's office assigns a unique number to identify the patient that is not the same as the Subscriber Identifier number assigned by the
payer (e.g., Chart #).
25. Designate tooth number or letter when procedure code directly involves a tooth. Use area of the oral cavity code set from ANSI/ADA/ISO 
Specification No. 3950 'Designation System for Teeth and Areas of the Oral Cavity'.
26. Enter applicable ANSI ASC X12 code list qualifier: Use "JP" when designating teeth using the ADA's Universal/National Tooth Designation 
System. Use "JO" when using the ANSI/ADA/ISO Specification No. 3950.
27. Designate tooth number when procedure code reported directly involves a tooth. If a range of teeth is being reported use a hyphen ('-') to separate 
the first and last tooth in the range. Commas are used to separate individual tooth numbers or ranges applicable to the procedure code reported.
28. Designate tooth surface(s) when procedure code reported directly involves one or more tooth surfaces. Enter up to five of the following codes,
without spaces: B = Buccal; D = Distal; F = Facial; L = Lingual; M = Mesial; and O = Occlusal.
29. Use appropriate dental procedure code from current version of Code on Dental Procedures and Nomenclature.
31. Dentist’s full fee for the dental procedure reported.
32. Used when other fees applicable to dental services provided must be recorded. Such fees include state taxes, where applicable, and other fees 
imposed by regulatory bodies.
33. Total of all fees listed on the claim form.
34. Report missing teeth on each claim submission.
35. Use "Remarks" space for additional information such as 'reports' for '999' codes or multiple supernumerary teeth.
36. Patient Signature: The patient is defined as an individual who has established a professional relationship with the dentist for the delivery 
of dental health care. For matters relating to communication of information and consent, this term includes the patient's parent, caretaker, 
guardian, or other individual as appropriate under state law and the circumstances of the case.
37. Subscriber Signature: Necessary when the patient/insured and dentist wish to have benefits paid directly to the provider. This is an authorization 
of payment. It does not create a contractual relationship between the dentist and the payer.
38. ECF is the acronym for Extended Care Facility (e.g., nursing home).
48-52.Leave blank if dentist or dental entity is not submitting claim on behalf of the patient or insured/subscriber.
48. The individual dentist's name or the name of the group practice/corporation responsible for billing and other pertinent information. This may 
differ from the actual treating dentist's name. This is the information that should appear on any payments or correspondence that will be 
remitted to the billing dentist.
49. Identifier assigned to Billing Dentist of Dental Entity other than the SSN or TIN. Necessary when assigned by carrier receiving the claim
50. Refers to the license number of the billing dentist. This may differ from that of the treating (rendering) dentist that appears in the treating 
dentist's signature block.
52. The Internal Revenue Service requires that either the Social Security Number (SSN) or Tax Identification Number (TIN) of the billing dentist or 
dental entity be supplied only if the provider accepts payment directly from the third-party payer.
When the payment is being accepted directly report the: 1) SSN if the billing dentist in unincorporated; 2) Corporation TIN if the billing dentist 
is incorporated; or 3) Entity TIN when the billing entity is a group practice or clinic.
53. The treating, or rendering, dentist's signature and date the claim form was signed. Dentists should be aware that they have ethical and legal 
obligations to refund fees for services that are paid in advance but not completed.
56. Full address, including city, state and zip code, where treatment performed by treating (rendering) dentist.
58. Enter the code that indicates the type of dental professional rendering the service from the 'Dental Service Providers' section of the Healthcare 
Providers Taxonomy code list. The current list is posted at: http://www.wpc-edi.com/codes/codes.asp. The available taxonomy codes, as of the 
first printing of this claim form, follow printed in boldface.
122300000X Dentist -- A dentist is a person qualified by a 
doctorate in dental surgery (D.D.S.) or dental medicine (D.M.D.) 
licensed by the state to practice dentistry, and practicing within 
the scope of that license.
Many dentists are general practitioners who handle a wide 
variety of dental needs.
1223G0001X General Practice
Other dentists practice in one of nine specialty areas recognized by the American
Dental Association:
1223D0001X Dental Public Health 1223P0221X Pediatric Dentistry
1223E0200X Endodontics (Pedodontics)
1223P0106X Oral & Maxillofacial Pathology 1223P0300X Periodontics
1223D0008X Oral and Maxillofacial Radiology 1223P0700X Prosthodontics
1223S0112X Oral & Maxillofacial Surgery
1223X0400X Orthodontics
Instructions to the Dentist: X-rays may be required and should accompany the completed claim form for certain procedures. Please verify 
requirements according to the patient’s specific plan. Please do not send originals. These will be reviewed and returned to your office.
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Dental Claim Form PATIENT INFORMATION PRIMARY SUBSCRIBER INFORMATION (United Healthcare)

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Completed 26 February 2021

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