Fillable Dear Citizen, Thank you for your interest in (City of Virginia Beach)

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Dear Citizen, Thank you for your interest in (City of Virginia Beach)

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Dear Citizen,
Thank you for your interest in becoming an Officer of Election for the City of Virginia Beach.
Election Officials are placed at each of the city’s 100 polling locations. Each precinct will also have a
designated Chief Officer and Assistant Chief Officer. All Election Officials are given a great deal of
responsibility and trust in the election process. Officials work together to produce accurate election results,
provide for equal access to voting and assist individual voters that need help.
Compensation for working is $140.00. As a general requirement before working, you will attend a 3-hour
training workshop. Compensation for training is an additional $20.00. Processing payment may take up to six
weeks. Please note that if you attend training and then for some reason cannot work on Election Day,
we cannot pay you for the training session. In addition, we encourage you to attend an informal meeting
which is scheduled by your Chief Officer to organize the voting room prior to Election Day.
In order to confirm your appointment, you must carefully read the minimum requirements and essential
qualifications listed on the next page. An active email address is required in order to receive communications
and Election Day assignments. The Constitution of Virginia prohibits any person who holds any elective office
or is the deputy or employee of such elected official under the government of the United States, the
Commonwealth, or any Virginia county, city or town from serving as an Officer of Election. June Primary
elections are always tentative and require fewer Election Officials. We will not have confirmation of a June
Primary until April. A notice will be emailed prior to each election.
WHAT’S NEXT:
1) Complete and return the Election Official Appointment Form and Oath Your oath should be witnessed
by an Assistant Registrar from Voter Registration & Elections, a notary, Clerk or Deputy Clerk of the Circuit
Court. Your bank may also provide notary service. Bring identification such as driver’s license or military ID
or passport. Identification cannot be expired.
2) Complete I-9 Form in person at Voter Registration & Elections by presenting the acceptable document(s).
Returning workers do not need to complete this form again.
3) Complete Direct Deposit Form. Effective January 2021, all workers are encouraged to participate for
faster payment, eliminate lost check incidents/mail delay and save on payroll costs. Original or photocopy
of voided check is acceptable.
2021/2022 ELECTION DATES
Primary Election (if held) - June 8, 2021
General Election – November 2, 2021
Primary Election (if held) – June 14, 2022
General Election – November 8, 2022
Sincerely,
Lauralee M. Grim
Secretary
Virginia Beach Electoral Board
REQUIREMENTS AND ESSENTIAL QUALIFICATIONS
REQUIREMENTS
✓ Must be a registered voter of the Commonwealth of Virginia.
✓ You cannot hold elected office or be the employee of an elected official.
✓ Must attend the November Election training session.
✓ Be able to speak, read and write English.
✓ You must choose a political party to represent so each precinct is staffed appropriately.
ESSENTIAL QUALIFICATIONS
✓ You must not engage in any political conversation with voters and/or fellow Election Officials.
Communicate no bias or opinions on the election or candidates.
✓ You must have working knowledge of computers so that you can operate the Electronic Pollbooks to
check in voters in addition to the ability to complete online training when provided.
✓ You must have access to a computer/tablet/smart phone in order to receive email communication to
access and utilize our Easy Vote Web Portal.
✓ Must be able to follow directions, understand and operate the voting equipment once trained.
✓ Cannot conduct personal business within the polling location.
✓ Election Officials work for the Electoral Board and follow the guidelines and standards that lead to
exceptional customer service for our citizens in helping them be successful voters on Election Day.
✓ Election Officials must maintain a “good reputation” with colleagues and voters in the precinct. Be
courteous, professional and helpful to our voters.
✓ Must be willing to do what is necessary to maintain and secure voting environment.
✓ Wear appropriate attire (no blue jeans, workout clothes, t-shirts, or shorts).
PERFORMANCE STANDARDS
Chief Election Officers will observe the performance of assigned officers and should communicate their
concerns to provide the opportunity for corrective action. Certain circumstances may call for an Election Official
to be asked to leave or removed before duties are complete. Any questionable performance by an appointed
Election Official will be communicated to Voter Registration & Elections. Staff will review the situation and take
one of the following actions: reassign to another polling location, not assigned for future election, or not
recommend officer for reappointment. Election Officials may not be assigned to work future elections. Officers
not satisfied with action taken may appeal to the Electoral Board by emailing electiontraining@vbgov.com.
HOURS AND PLACEMENT
You must be available to work the entire Election Day. For security reasons, no exceptions are permitted.
Arrive at the polling location at 5:00 a.m. and remain there until the election results have been reported, all
paperwork has been completed and the polling place is returned to its original order (generally around 9:00
p.m.; for Presidential Election - 11:00 p.m.).
Whenever possible, you will be placed in your “voting” precinct. However, if there are no vacancies, you will be
placed at a nearby precinct not more than 10 miles from your registered address or placed on a waitlist until
there is availability. There is a possibility that we might ask you to change polling locations prior to Election Day
in order to meet staffing requirements.
CANCELLATION / LATE / NO SHOW POLICY
We understand that unexpected obligations, work commitments and illnesses can affect your schedule.
However, the sooner you notify Voter Registration & Elections, the better chance we have to find a
replacement. Late cancellations and No Shows have a significant impact on a polling location.
CANCELLATIONS: Two (2) cancellations may put you on a waitlist for future elections and will only be placed after verbal
confirmation of availability.
LATE: Arriving late not only reflects negatively on you but it also impacts the other Election Officials preparing to open the
polls. Late arrival to a training class or on Election Day may result in you being waitlisted or your Election Official
appointment being cancelled.
NO SHOW: If you fail to show up on Election Day, your Election Official appointment is automatically cancelled. Election
Officials are considered “no shows” when they fail to cancel.
2021/2022 OFFICER OF ELECTION APPOINTMENT FORM
Full Legal Name
Address
Address
City/Zip
Check here if this is a different address from your previous appointment
Home Phone
Cell Phone
Email Address REQUIRED
City of VB Employee ID # (if applicable)
COMPLETE ALL SECTIONS ON BOTH SIDES IN ORDER TO PROCESS YOUR ELECTION OFFICIAL APPOINTMENT
I ACCEPT appointment as an Officer of Election and agree as follows.
I UNDERSTAND that Officers of Election are required to attend the November Election
training session and that failure to attend any such training may render me ineligible to serve at
the election.
I DO NOT hold any elected office, whether paid or unpaid, under the government of the
United States, the Commonwealth of Virginia, or any Virginia county, city or town; and
I AM NOT the deputy or the employee of an elected official.
I AFFIRM that I read and meet the requirements and essential qualifications for performing
Election Day assignments (refers to previous page).
Must choose ONLY one party:
This Board is required by Section 24.2-115 of the Code of Virginia to assure that both the Democratic and
Republican Parties have equal representation among the Officers of Election appointed. When you check either
box, please understand that you are not stating that you are a member of that particular party but are merely
agreeing to serve as that party’s representative on Election Day.
I agree to represent the Democratic Party.
I agree to represent the Republican Party.
AND select the following (if agreeable)
I also agree to represent either the Republican or Democratic Party when so needed at the
polls.
COMPLETE THIS SECTION IF YOU DO NOT WANT TO BE REAPPOINNTED AS AN OFFICER OF ELECTION.
PRINT YOUR NAME, MARK THE BOX AND RETURN TO VOTER REGISTRATION & ELECTIONS.
NAME _________________________________________________
I DO NOT accept reappointment as an Officer of Election
AGREEMENT
ELECTION DATES
INITIAL next to the election dates you intend to participate.
______ June 8, 2021 (if held) Primary Election
______ November 2, 2021 General Election
______ June 14, 2022 (if held) Primary Election
______ November 8, 2022 General Election
DEDICATION & LOYALTY AGREEMENT
INITIAL that you have read, understand and agree to each one to the best of your ability.
______ Requirements and Essential Qualifications
______ Performance Standards
______ Hours and Placement
______ Cancellation/Late/No Show Policy
ELECTION OFFICIAL PAYMENT
______ INITIAL that you understand payment processing could take up to 6 weeks.
OATH OR AFFIRMATION
I, _______________________________, do SOLEMNLY SWEAR (or affirm) that I will support the Constitution
of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and
impartially discharge all the duties incumbent upon me as an Officer of Election of the City of Virginia Beach for
the term of two years beginning March 1, 2021 (or enter today’s date ______________, 20____,if appointed
after the term begins) according to the best of my ability (so help me God).
Signature (required)
WITNESS OPTIONS: Take the oath and sign it before one of the following: a Notary, an Assistant Registrar, Member
of the Electoral Board, the General Registrar, or the Clerk or Deputy Clerk of the Circuit Court. Any Assistant
Registrar at Voter Registration & Elections can witness your signature. Be sure to bring your identification.
NOTARY SEAL
Photographically
reproducible stamp
is required.
Signature of Notary or Person Administering Oath (required)
Title (i.e., Notary, Assistant Registrar, Clerk) Date
Voter Registration & Elections, 2449 Princess Anne Rd, Bldg. 14, P.O. Box 6247, Virginia Beach, VA 23456
Phone (757)385-8683 Fax (757)385-5632
Email electiontraining@vbgov.com
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Dear Citizen, Thank you for your interest in (City of Virginia Beach)

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