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DeAnza College - Full Time Faculty Reassigned/Released Time Authorization

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Revised 6/21/13 jh
1 of 2
FOOTHILL-DE ANZA COMMUNITY COLLEGE DISTRICT
FULL-TIME FACULTY REASSIGNED/RELEASED TIME AUTHORIZATION
ACADEMIC YEAR __________
Last Name: ______________________________ First Name: ________________________ Employee ID #: ________________
Campus: ______________ Division: ________________________ Department: _________________ Date: ____________
Check one: REASSIGNED TIME (Exec. Head, Dept. Chair, Coordinator, Scheduler, etc.)
RELEASED TIME (FA Negotiator, Academic Senate Representative)
Is this an additional request (for the current fiscal year)? Yes No
Is this a revision to a previously submitted request (for the current fiscal year)? Yes No
I. ASSIGNMENT
Type of Assignment, i.e., Dept. Chair, Coordinator, etc. (please attach duties to be performed on a separate sheet). For each,
also indicate the load amount by quarter (i.e., .111):
Assignment #1:
Summer Qtr: ________ Fall Qtr: ________ Winter Qtr: ________ Spring Qtr: ________ Total Annual FTE: _______
Assignment #2:
Summer Qtr: ________ Fall Qtr: ________ Winter Qtr: ________ Spring Qtr: ________ Total Annual FTE: _______
Note: Reassigned/released time amounts must correspond to regular class loads for this instructor.
II. CONTRACT CHANGE
Permanent Index (as budgeted in EBA046): Reassign From (if this is a change): Reassign To:
Index
Account
%
Index
Account
Index
Account
%
Total
Total
Total
Notes: 1.
Reassigned time should be charged to the FOP to which the expense belongs, not necessarily to where the funding is.
2. Percentages by Index Code & Account should equal 100%.
III. STUDENT INFORMATION
CMS (Change to Master Schedule) Entry Information - Banner Screens SSASECT & SIAASGN
Quarter: Course ID: Load: CRN No.:
Quarter: Course ID: Load: CRN No.:
Quarter: Course ID: Load: CRN No.:
Quarter: Course ID: Load: CRN No.:
APPROVALS
________________________________________________ _______________________________________________
Faculty Member Date Division Dean Date
________________________________________________ _______________________________________________
Vice President or Designee Date Assoc. Vice President of Instruction (DA) Date
Vice Pres., Institutional Resources (FH)
________________________________________________ _______________________________________________
Campus Budget Office Date President Date
For District Human Resources, DA Office of Instruction & FH Scheduling Office Use Only
NBAJOBS - 00
- PA
0
0
0
0
0
Revised 6/21/13 jh
2 of 2
Last Name: ______________________ First Name: _________________ Employee ID #: ______________ Date: ___________
IV: REPLACEMENT COST FUNDING
How will the part-time 1320 faculty replacement costs, as a result of this reassigned/released time, be funded? (This
applies only if an instructor is being reassigned or released from 1160 to 1260.) Select from one of six options:
With “B” budget (Fund 114)
The 1260 reassigned time assignment should be kept in Fund 114 (or 122).
“B” budget should be taken from (indicate index code):
Financial Manager’s Approval:
With Self-Sustaining Funds (115)
The 1260 reassigned time assignment may be charged to either Fund 114 or 115.
a. If the reassigned time assignment is charged to Fund 114, replacement costs should be transferred from Fund 115 to the
1320 account in Fund 114.
Fund 115 funds should be transferred from (indicate index code):
Financial Manager’s Approval:
b. If the reassigned time assignment is charged to Fund 115, the part-time faculty replacement costs should be transferred
from the 1160 lapse account in Fund 114 to the 1320 lapse account.
With Grant Funds
In this instance, the higher 1260 reassigned time assignment MUST be charged to the grant, and this should be budgeted for
accordingly. 1320 instructional expenses should not be charged to a grant because we don’t receive WSCH, or
apportionment funding, if charged to – and paid for – by a grant.
Dates of Authorized Work: Start Date End Date
Part-time faculty replacement costs will be transferred from the 1160 lapse account in Fund 114 to the 1320 lapse account.
With Foundation Funds
The 1260 reassigned time assignment should be kept in Fund 114 (or 122). If charged to a foundation FOAP, this expense
does not get reported on our 311 to the state.
Replacement costs should be transferred from the Foundation to Fund 114, pending the Foundation’s approval and
availability of funds.
Funds should be transferred from: Foundation Index Code
Corresponding Billback (Fund 114080) Index Code
Financial Manager’s Approval:
Faculty Association
A maximum of four (4) FTE of released time for Faculty Association is budgeted for by the district. Replacement costs for
released time over four FTE will be invoiced to Faculty Association (attn: Suzanne Elwell).
Academic Senate
A maximum of two (2) FTE of released time for Academic Senate is budgeted for by the district. Replacement costs for
released time over two FTE will be funded either by 1) the faculty member’s respective campus, or 2) invoiced to the state
Academic Senate if the faculty member is performing duties at the state level and a letter has been received notifying the
district.
Note: This completed form is due to HR by September 14. If this request is received and processed after
September 14
th
, labor redistributions to correct the allocation of labor and benefits may need to be
processed. This should be done by the campus budget analysts.
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DeAnza College - Full Time Faculty ReassignedReleased Time Authorization

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Completed 27 April 2020

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