Data Subject Request Form
This form is for any person who wishes to make a request relating to personal
information held by the Housing Executive. Please read the Guidance Notes below
before completing the form.
NOTE: This form is designed to assist the process of making a request; but it is not
mandatory, requests made in other valid formats will also be processed.
You are entitled to receive this information under the Data Protection Act (DPA)
2018 and the UK General Data Protection Regulation (UK GDPR). We will also
provide you with information about any processing of your personal information that
is being carried out, the retention periods which apply to your personal information,
and any rights to rectification, erasure, or restriction of processing that may exist.
Guidance Notes – Please read before filling in the form
What information does the Housing Executive hold?
The Housing Executive holds information relevant to the conduct of our functions
which will include, but not restricted to, personal information held on housing
applications made and any other action undertaken. However, some information may
have been reviewed and destroyed where appropriate in accordance with our
How long will it take to get your personal information?
We will endeavour to respond promptly to your request and in any event within one
month once we are satisfied that you meet the criteria under the DPA 2018 and the
Records may be held in several different locations in paper and electronic formats. If
you only require specific information and you clearly state what that is, for example a
specific document, then you are likely to get a quicker disclosure.
1. There is no fee for requests (unless unfounded or excessive).
2. The documents you receive may have information redacted (blacked out) as
our records may also include third party information that we cannot release to
3. We will not disclose information by fax or telephone. Disclosures will be sent
by first class post or emailed to the address provided.
Please send your completed form and proof of identity to:
Data Protection Officer
Northern Ireland Housing Executive
2 Adelaide Street
Tel: 03448 920 900