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DIVISION OF BUSINESS & FINANCIAL AFFAIRS COVID-19 BRIEFING (California State University Channel Islands)

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DIVISION OF BUSINESS & FINANCIAL AFFAIRS
COVID-19 BRIEFING
April 10, 2020
Unit: Public Safety
Prepared by: Peer Gerber
______________________________________________________
Ac
tion:
Prepare and post no later than April 12, 2020, a Social Distancing Protocol for each
occupied building in accordance with Ventura County Health Officer’s April 9, 2020 order. The
Social Distancing protocol must be posted at or near the entrance of each relevant building. A copy
of the Social Distancing protocol must also be provided to each employee performing work in each
building.
BACKGROUND AND POLICY ISSUE(S):
On April 9, 2020, the Ventura County Health officer issued an order requiring all essential
businesses to prepare and post by April 12, 2020, a “Social Distancing Protocol” in accordance
with Appendix A for each facility frequented by the public or by employees. The Social Distancing
protocol must be posted at or near the entrance of each relevant facility and shall be easily
viewable by the public or employees. A copy of the Social Distancing protocol must also be
provided to each employee performing work in each building.
RECOMMENDATIONS:
Approve the attached University Social Distancing Protocol to be posted at each designated
building entrance where employees are allowed to enter. For all other buildings, a Do Not Enter or
similar sign should be posted at each entrance.
Additionally, approve a global communication message incorporating the Social Distancing
Protocol to be sent out to all CSUCI employees and students.
SUPPORTING DOCUMENTATION:
• Attachment 1: Draft University Social Distancing Protocol
• Attachment 2: Draft “Do Not Enter” sign
• Attachment 3: Draft communication to campus on Social Distancing Protocol
• Attachment 4: Ventura County Health Officer Order Prohibiting All Gatherings, Adding to the
List of Essential Businesses, and Requiring Implementation of Social Distancing Protocols-
dated April 09, 2020
• Attachment 5: Social Distancing Protocols- Appendix A
C
URRENT UPDATE:
N/A
2
SUPPLEMENTAL DOCUMENTS:
ATTACHMENT 1: Draft University Social Distancing Protocol
Social Distancing Protocol
Do not enter this building
if you have a cough or fever
Only resident students and designated university personnel should be on the CSUCI campus.
All events and meetings in this building are canceled until further notice.
If you enter this building, you must:
• Maintain a minimum six-foot distance from one another
• Follow all signs, marking and posted occupancy restrictions for social distancing
• Sneeze and cough into a cloth or tissue or, if not available, use your elbow
• Do not shake hands or engage in any unnecessary physical contact
• CDC and CDPH recommend that everyone wear a cloth face covering
This facility uses additional measures to protect
public health including:
• Cleaning and disinfecting common areas at least daily
• Disinfects all payment portals, pens, and styluses after each use
• Disinfecting all high-contact surfaces frequently
• Soap and water for handwashing are available in each restroom
• Hand sanitizers are available in publicly accessible areas and near entrances
• Disinfectants and related supplies are available to all designated employees upon request
• Non-designated employees should work from home and not be in this building
Q
uestions or comments about this protocol may be directed to Peer Gerber- Director of
Environmental, Health and Safety at 805-437-8847 or e-mail peer.gerber@csuci.edu
3
ATTACHMENT 2: Draft “Do Not Enter” sign for closed buildings
Building Closed
Do Not Enter
T
his building is closed to all personnel.
If there is a health, safety, or security concern, please call University Police
at 805-437-8444.
In case of emergency, Dial 911.
Lear
n more about CSUCI response to COVID-19 at:
h
ttps://www.csuci.edu/news/campus-updates/covid19.htm
4
ATTACHMENT 3: Draft communication to campus on Social Distancing Protocol
D
ear Campus Community:
To ensure the health and safety of our campus community, and in compliance with a
new order issued by the Ventura County Health Officer, effective 12 April 2020 all
designated University employees shall follow the CSUCI Social Distancing Protocol
[insert link here] while on University property. A copy of this protocol will be posted at
all building entrances where designated employees are allowed to work. All other
buildings remain closed and a sign will be posted at each entrance. If you need
access to any closed building, please contact [insert contact info here].
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 






ATTACHMENT 4

 

 


 
 










  


 






 
 


  

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 






  
 



 



  


  



  





  


 

IT IS SO ORDERED

L 


 
4
Appendix A: Social Distancing Protocol
Business name: Click or tap here to enter text.
Facility Address:
Click or tap here to enter text.
Approximate gross square footage of space open to the public:
Click or tap here to enter text.
Businesses must implement all applicable measures listed below, and be prepared to explain why any
measure that is not implemented is inapplicable to the business.
Signage:
☐Signage at each public entrance of the facility to inform all employees and customers that they should:
avoid entering the facility if they have a cough or fever; maintain a minimum six-foot distance from one
another; sneeze and cough into a cloth or tissue or, if not available, into one’s elbow; and not shake hands or
engage in any unnecessary physical contact.
☐Signage posting a copy of the Social Distancing Protocol at each public entrance to the facility.
Measures To Protect Employee Health (check all that apply to the facility):
☐ Everyone who can carry out their work duties from home has been directed to do so.
☐ All employees have been told not to come to work if sick.
☐ Symptom checks are being conducted before employees may enter the work space.
☐ All desks or individual work stations are separated by at least six feet.
☐ Break rooms, bathrooms, and other common areas are being disinfected frequently, on the following
schedule:
☐ Break rooms:
☐ Bathrooms:
☐ Other (Click or tap here to enter text.): Click or tap here to enter text.
☐ Disinfectant and related supplies are available to all employees at the following location(s):
☐ Hand sanitizer effective against COVID-19 is available to all employees at the following location(s):
☐ Soap and water are available to all employees at the following location(s):
☐ Copies of this Protocol have been distributed to all employees.
☐ Optional—Describe other measures: Click or tap here to enter text.
Measures To Prevent Crowds From Gathering (check all that apply to the facility):
☐ Limit the number of customers in the store at any one time to (or other enter ),
which allows for customers and employees to easily maintain at least six-foot distance from one another
at all practicable times.
☐ Post an employee at the door to ensure that the maximum number of customers in the facility set forth
above is not exceeded.
☐ Placing per-person limits on goods that are selling out quickly to reduce crowds and lines.
Explain:
☐ Optional—Describe other measures: Click or tap here to enter text.
ATTACHMENT 5
Select
Appendix A: Social Distancing Protocol
Measures To Keep People At Least Six Feet Apart (check all that apply to the facility)
☐ Placing signs outside the store reminding people to be at least six feet apart, including when in line.
☐ Placing tape or other markings at least six feet apart in customer line areas inside the store and on
sidewalks at public entrances with signs directing customers to use the markings to maintain distance.
☐ Separate order areas from delivery areas to prevent customers from gathering.
☐ All employees have been instructed to maintain at least six feet distance from customers and from each
other, except employees may momentarily come closer when necessary to accept payment, deliver goods or
services, or as otherwise necessary.
☐ Optional—Describe other measures: Click or tap here to enter text.
Measures To Prevent Unnecessary Contact (check all that apply to the facility):
☐ Preventing people from self-serving any items that are food-related.
☐ Lids for cups and food-bar type items are provided by staff; not to customers to grab.
☐ Bulk-item food bins are not available for customer self-service use.
☐ Not permitting customers to bring their own bags, mugs, or other reusable items from home.
☐ Providing for contactless payment systems or, if not feasible, sanitizing payment systems regularly.
Describe:
☐ Optional—Describe other measures (e.g. providing senior-only hours): Click or tap here to enter
text.
Measures To Increase Sanitization (check all that apply to the facility):
☐ Disinfecting wipes that are effective against COVID-19 are available near shopping carts and shopping
baskets.
☐ Employee(s) assigned to disinfect carts and baskets regularly.
☐ Hand sanitizer, soap and water, or effective disinfectant is available to the public at or near the entrance of
the facility, at checkout counters, and anywhere else inside the store or immediately outside where people
have direct interactions.
☐ Disinfecting all payment portals, pens, and styluses after each use.
☐ Disinfecting all high-contact surfaces frequently.
☐ Optional—Describe other measures: Click or tap here to enter text.
* Any additional measures not included here should be listed on separate pages, which the business should
attach to this document.
You may contact the following person with any questions or comments about this protocol:
Name:
Click or tap here to enter text. Phone number: Click or tap here to enter text.
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DIVISION OF BUSINESS & FINANCIAL AFFAIRS COVID-19 BRIEFING (California State University Channel Islands)

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Completed 15 August 2020

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