Fillable DEPARTMENT READINESS CHECKLIST (Hawaii)

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DEPARTMENT READINESS CHECKLIST (Hawaii)

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August 2019
Hawai`i Emergency Management Agency │Department Readiness Checklist │
Document Maintained by HI-EMA Training Officer
DEPARTMENT READINESS CHECKLIST
Departments must be ready to perform two primary missions during an emergency or incident:
Provide information to and emergency support requested by the State Emergency Operations
Center (SEOC)
Ensure essential department functions continue or are rapidly restored.
This readiness checklist is to assist senior leaders in evaluating their department’s readiness to
effectively perform these functions.
READINESS ACTIONS
–
PLANS
1. Does the agency have a current Continuity of Operations Plan
(COOP)?
☐Yes ☐No ☐N/A
□ Does the plan define critical agency functions?
☐Yes ☐No ☐N/A
□ Does the plan provide procedures for preventing disruptions and
restoring critical functions during an emergency?
☐Yes ☐No ☐N/A
□ Does the plan provide alternate procedures for performing critical
functions during disruptions to normal systems?
☐Yes ☐No ☐N/A
□ Is there a position responsible for maintaining the COOP?
☐Yes ☐No ☐N/A
□ Is the COOP updated annually?
☐Yes ☐No ☐N/A
□ Is a copy of the current COOP on file with HI-EMA?
☐Yes ☐No ☐N/A
□ Has a copy of the current COOP been distributed throughout the
department and to attached agencies?
☐Yes ☐No ☐N/A
2. Does the agency have a current Departmental Emergency
Operations Plan (EOP)?
☐Yes ☐No ☐N/A
□ Does the plan describe the department’s emergency organizational
structure?
☐Yes ☐No ☐N/A
□ Does the plan address how department SESF duties will be executed?
☐Yes ☐No ☐N/A
□ Is there a position responsible for maintaining the Departmental EOP?
☐Yes ☐No ☐N/A
□ Is the Departmental EOP updated annually?
☐Yes ☐No ☐N/A
□ Is a copy of the current Departmental EOP on file with HI-EMA?
☐Yes ☐No ☐N/A
□ Has a copy of the current Department EOP been distributed throughout
the department and to attached agencies?
☐Yes ☐No ☐N/A
3. Are key documents available in hard copy or electronic form if the
state/department’s computer network is down?
☐Yes ☐No ☐N/A
August 2019
Hawai`i Emergency Management Agency │Department Readiness Checklist │
Document Maintained by HI-EMA Training Officer
READINESS ACTIONS – STAFFING, TRAINING AND EXERCISE
1. Does the agency have EMOs identified (primary and 2
alternates)
☐Yes ☐No ☐N/A
2. Are primary and alternate SESF representatives assigned to
each SESF the agency is tasked to support?
☐Yes ☐No ☐N/A
3. Is additional staff trained and ready to be assigned/deployed to
SESFs the department supports, as needed?
☐Yes ☐No ☐N/A
4. Have EMOs and SESF representatives completed required HI-
EMA training?
☐Yes ☐No ☐N/A
5. Have emergency workers needed to sustain/restore critical
functions been identified and trained?
☐Yes ☐No ☐N/A
6. Have workers who may be reassigned during an incident to
support emergency or continuity operations been identified and
informed?
☐Yes ☐No ☐N/A
7. Is the department prepared to provide a list of non-essential staff
that can potentially support other agencies in a major incident?
☐Yes ☐No ☐N/A
8. Are all agency staff notified multiple times a year that all state
employees are considered emergency workers and what this role
may entail?
☐Yes ☐No ☐N/A
9. Is regular training provided to all staff on the agency’s emergency
policies and procedures?
☐Yes ☐No ☐N/A
10. Are internal exercises regularly held to practice and test
emergency and continuity plans and procedures?
☐Yes ☐No ☐N/A
11. Does the agency and its SERT members participate in the
annual Makani Pahili Hurricane exercise?
☐Yes ☐No ☐N/A
READINESS ACTIONS – FACILITIES, SUPPLIES AND EQUIPMENT
1. Does the department have a designated Department Operations
Center (DOC)?
☐Yes ☐No ☐N/A
□ Has the DOC been hardened to withstand hurricane forces?
☐Yes ☐No ☐N/A
□ Is the DOC located outside a tsunami evacuation zone?
☐Yes ☐No ☐N/A
□ Is the DOC located outside a flood zone?
☐Yes ☐No ☐N/A
□ Is the DOC large enough to accommodate key members of the
department’s emergency response team and workers necessary to
sustain essential department functions?
☐Yes ☐No ☐N/A
August 2019
Hawai`i Emergency Management Agency │Department Readiness Checklist │
Document Maintained by HI-EMA Training Officer
READINESS ACTIONS – FACILITIES, SUPPLIES AND EQUIPMENT
□ Have the necessary supplies been identified to support the DOC once it
activates (office supplies; internet access; phones; furniture)?
☐Yes ☐No ☐N/A
□ Is the DOC accessible 24 hours or is there a security plan in place to
provide after-hours access?
☐Yes ☐No ☐N/A
2. Does the department and its key units have back-up voice
communications equipment if regular voice communications
systems are disrupted (e.g. satellite phone; land-mobile radio)?
☐Yes ☐No ☐N/A
□ Are key staff regularly trained to operate the equipment?
☐Yes ☐No ☐N/A
□ Is someone in charge of regularly maintaining and testing the
equipment?
☐Yes ☐No ☐N/A
□ Do key emergency staff know where the equipment is located and have
access to it?
☐Yes ☐No ☐N/A
□ Is the amount of equipment adequate to ensure all key emergency
workers can coordinate with the SEOC and with agency offices
performing essential functions? (ensure neighbor island operations are
considered)
☐Yes ☐No ☐N/A
3. Does the department and its key units have back-up
communications equipment that will provide internet access if
regular communications systems are disrupted?
☐Yes ☐No ☐N/A
□ Are key staff regularly trained to operate the equipment?
☐Yes ☐No ☐N/A
□ Is someone in charge of regularly maintaining and testing the
equipment?
☐Yes ☐No ☐N/A
□ Do key emergency staff know where the equipment is located and have
access to it?
☐Yes ☐No ☐N/A
□ Is the amount of equipment adequate to ensure all key emergency
workers can coordinate with the SEOC and with agency offices
performing essential functions? (ensure neighbor island operations are
considered)
☐Yes ☐No ☐N/A
4. Does the department have a generator at its key locations?
☐Yes ☐No ☐N/A
□ Will the generator power the DOC?
☐Yes ☐No ☐N/A
□ Can the generator power sites/equipment required to perform critical
department functions?
☐Yes ☐No ☐N/A
□ Is fuel stored with the generator?
☐Yes ☐No ☐N/A
□ Is the generator regularly tested?
☐Yes ☐No ☐N/A
August 2019
Hawai`i Emergency Management Agency │Department Readiness Checklist │
Document Maintained by HI-EMA Training Officer
READINESS ACTIONS – FACILITIES, SUPPLIES AND EQUIPMENT
□ Is someone in charge of regularly maintaining and testing the
generator?
☐Yes ☐No ☐N/A
□ Are multiple staff trained on how to operate the generator?
☐Yes ☐No ☐N/A
□ Is the generator secure and protected from wind and flooding?
☐Yes ☐No ☐N/A
5. Does the department have a policy that addresses employees,
their families and pets sheltering at worksites?
☐Yes ☐No ☐N/A
6. Does the department have a policy that addresses
responsibilities of disaster response workers, emergency
workers, civil service staff, and managerial staff?
☐Yes ☐No ☐N/A
7. Are emergency supplies, including food/water, for workers
available at worksites that will be operating during a disaster?
☐Yes ☐No ☐N/A
8. Have workers been advised of supplies they are expected to
bring with them during an emergency?
☐Yes ☐No ☐N/A
9. Can the department access its computer files if the
state’s/department’s computer network is down?
☐Yes ☐No ☐N/A
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DEPARTMENT READINESS CHECKLIST (Hawaii)

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Completed 20 July 2020

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