DEPARTMENT OF DEFENSE
TELEWORK AGREEMENT
PRIVACY ACT STATEMENT
AUTHORITY: 10 U.S.C. 113, Secretary of Defense; DoD Instruction 1035.01, Telework Policy.
PRINCIPAL PURPOSE(S): Information is collected to register individuals as participants in the DoD alternative workplace program; to manage and
document the duties of participants; and to fund, evaluate and report on program activity. The records may be used by Information Technology offices to
determine equipment needs, to ensure appropriate safeguards are in place to protect government information, and for assessing and managing
technological risks and vulnerabilities.
ROUTINE USE(S): None.
DISCLOSURE: Voluntary; however, failure to provide the requested information may result in your inability to be a participant in the telework program.
TERMS OF TELEWORK AGREEMENT
DD FORM 2946, DEC 2011
PREVIOUS EDITION IS OBSOLETE.
Terms and Conditions
The terms of this agreement must be read in conjunction with
Department of Defense (DoD) telework policy, available on the
DoD Issuances Web Site at http://www.dtic.mil/whs/directives/ or
on the Civilian Personnel Management Service Web Site at
www.cpms.osd.mil and any additional guidance provided by the
employing organization. Signatories certify they will abide by this
agreement, DoD telework policy, and all supplemental terms
established by the employing organization.
1. Work schedules and hours of duty may be modified as
necessary, but are subject to local management procedures and
approval and/or collective bargaining agreement requirements. A
copy of the employee's approved work schedule should be kept on
file with the signed telework agreement. In emergency situations
(as indicated in Section I, Block 12 of the telework agreement), the
teleworker's work hours may be subject to change. Emergency
schedules will be set based on mission needs.
2. If the employee reports to the regular worksite at least twice
per pay period, the regular worksite is the official worksite as
defined in part 531.605, subpart F of title 5, Code of Federal
Regulations.
3. If the employee does not report to the regular worksite at least
twice each biweekly pay period, the official worksite is the location
of the employee's telework site. Exceptions to the twice each
biweekly pay period requirement may be made during
emergencies (including a pandemic) and for short-term situations
(e.g., special projects, medical accommodation).
4. All pay (to include locality pay or local market supplement),
leave, and travel entitlements are based on the employee's official
worksite as documented on a Notice of Personnel Action.
5. Prior to signing this Telework Agreement, the supervisor and
employee will discuss:
a. Office procedures (e.g., procedures for reporting to duty,
procedures for measuring and reviewing work, time and
attendance, procedures for maintaining office communications);
b. Safety, technology and equipment requirements; and
c. Performance expectations.
6. Employee will not work in excess of the prescheduled tour of
duty (e.g., overtime, holiday work, or Sunday work) unless he or
she receives permission from the supervisor. By signing this form,
the employee acknowledges that failure to obtain proper approval
for overtime work may result in cancellation of the telework
agreement and may also include appropriate disciplinary action.
7. If designated employee (as indicated in Section I, Block 12 of
this agreement) is unable to work due to illness or dependent care
responsibilities, the employee must take appropriate leave.
Supervisors may, on a case-by-case basis, administratively excuse
the designated teleworker from teleworking if circumstances, such
as a power failure or weather related emergency, prevent the
employee from working at the telework site. To the extent
practicable, managers will include a description of emergency
duties with this agreement if emergency duties are different from
the employee's prescribed duties and responsibilities.
8. Teleworkers may be required to return to the regular worksite on scheduled
telework days based on operational requirements. In situations where the employee
is called to return to the office outside normal work hours, the recall shall be handled
in accordance with established policy and/or collective bargaining agreements, if
applicable.
9. If the employee uses Government-furnished equipment (GFE), the employee will
use and protect the equipment in accordance with the DoD Component's
procedures. GFE will be serviced and maintained by the Government.
10. The employee agrees to comply with the terms of computer software license
and copyright agreements, computer virus and protection requirements and
procedures.
11. No classified documents (hard copy or electronic) may be taken to, or
created at, an employee's alternative worksite. If classified telework is
authorized at an approved alternative secure location, teleworkers must comply with
the procedures established by DoD 5200.01-R and the DoD Component regarding
such work. For Official Use Only (FOUO) and controlled unclassified
information (CUI) data may be taken to alternative worksites if necessary
precautions are taken to protect the data, consistent with DoD regulations.
12. When CUI including competition sensitive or source selection data is authorized
for use at the telework location, criteria for the proper encryption and safeguarding of
such information and data must be consistent with Enclosure 3, subparagraphs 3.f.
(1) through (3) of DoDI 1035.01, Telework Policy. Component specific instructions
must be included in the space allowed for Component specific comments or cite the
appropriate Component references that contain these instructions.
13. The supervisor will determine how frequently, if at all, backup copies of data onto
network drives or removable disks must be made to protect against loss of data. The
supervisor may also require the employee to periodically send backup copies to the
main work facility.
14. The employee may be reimbursed for authorized expenses (e.g., installation of
broadband or telephone lines) incurred while conducting business for the
Government, as provided by statute and implementing regulations and as articulated
in this agreement. (Approved authorizations are filed with this agreement.)
15. The employee will apply approved safeguards to protect Government
records from unauthorized disclosure or damage and will comply with Privacy
Act requirements set forth in the Privacy Act of 1974, and codified at section
552a of title 5, United States Code. The use of personal email accounts for
transmission of Personally Identifiable information (PII) is strictly prohibited. PII
may only be emailed between government email accounts and must be encrypted
and digitally signed.
16. The DoD Component may inspect the home worksite, by appointment only, if
the DoD Component has reason to suspect that safety standards are not being
met and GFE is not being properly maintained.
17. The DoD Component will not be responsible for operating, maintenance, or any
other costs (e.g., utilities) associated with the use of the employee's residence.
18. The DoD Component is not liable for damages to an employee's personal or
real property while the employee is working at home, except to the extent the
Government is held liable by the Federal Tort Claims Act or from claims arising
under the Military Personnel and Civilian Employees Claims Act.
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