PART C: How are you reallocating your fiscal, human, facility, technology and other resources
to support your priorities?
PART D: What strategies have you implemented, if any, to either increase efficiency and
productivity in your unit, reduce waste and unnecessary cost, and/or increase your access to
alternative funding sources, including extramural funding? What new strategies do you have
planned in the coming year?
PART E: So that we can better plan and prepare for future UH System biennial budget and
supplemental budget requests, please indicate your most urgent resource needs (e.g.,
human, fiscal, facility, etc.) in the next several years and provide an estimate of the annual
recurring funds required, i.e., base dollars, and justification for the need.
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1. Purchase and implement on-line scheduling to allow self-scheduling for counseling
appointments.
2. Create a computer kiosk where students can complete intake forms and initial
assessments prior to their first meeting with a counselor, which will add a protective
measure for confidentiality, save time and expedite the process for students.
3. Continue with annual training of staff and student interns in maintaining privacy,
confidentiality, and HIPAA compliance, and develop policies and procedures to guide
actions and compliance with laws, codes of ethics, and national standards of practice.
3. Utilize C-CAPS and other instruments (that are part of existing software) to assess
outcomes on a regular basis.
4. Train staff in assessment to include assessment theory, data collection and analysis.
5. Change JP for outreach coordinator to more clearly reflect duties and adjusted the
wage. This will provide more hours for priorities and increase focus on Hui Kōkua and
Men of Strength while we are building their capacity.
6. Assign undergraduate intern to grant to focus on suicide prevention services and
screenings.
Current actions and strategies
1. Completed all requirements to continue extramural funding sources continue
(SAMHSA) $261,000 with carry-over request of $54,036.79.
2. Received donation of $1000 for posters; donation of 15 cases of copy paper; sought
out and received donations of food for events from Starbucks, KTA, Sweet Cane Cafe,
Domino's, and other local food establishments; sought out and received funds for food
and outreach materials from UHHSA; sought out and received donation of one computer
(PC) from Dept. of Psychology.
3.Donations of CS items (1500/year) for freshmen "goodie bags" sponsored by SMS.
4. Collaborated with SMS to provide psychological testing using standardized tests on a
dedicated computer (purchased and contributed by SMS).
5. Intramural funding sources have supported groups and special programs
(Professional Development fund, Diversity fund) as reported in SHWP biennium report.
5. Continue group supervision meetings, which are a cost-effective, evidence-based way
to supervise clinical work while inviting the expertise from all staff members.
6. Continue group programs and services which are a cost-effective, evidence-based
approach to provide counseling and prevention services since they reduce the need for
individual counseling while promoting cohesion and inclusion and providing an
appropriate context to address social and cultural concerns.
7. Continue collaboration with Counseling Psychology for interns and Dept. of
Psychology for undergraduate practicum students.
8. Continue using "yellow cards" which are more likely to be kept (not tossed), more
convenient to carry, less "intrusive", and more cost effective rather than brochures.
9. Purchased online DSM-V ($300) rather than buy individual manuals for each office
($150 each/total $600).
10. We borrowed space for 2 satellite offices and a meeting space for counseling groups
1 day/week from the Dept. of Psychology, and offices at HawCC for counselors to
provide counseling 2 days each week. We also borrowed office space from the VC for
Academic Affairs for SAMHSA grant staff.
11. Discontinued seeing students on academic probation for mandatory counseling as
this was generally not effective for retention, and recommended that the university focus
on an early warning system.
12. Discontinued providing mandatory signature on forms for withdrawals, as this was a
decision already made by the students and mandated counseling only added to their
stress. Recommended early warning system and identification and referral of students at
first signs of being at risk.
New Strategies
1. Convert to 100% electronic records, using paper forms only for C-CAPS, screening
forms, and psychological tests as needed. All hard copy will be scanned into records.
3. Consider change in grant JPs to better utilize strengths and skills of staff, which will
result in less need for counselors to provide training programs.
4. Provide screenings on regular basis for more targeted outreach.
5. Provide alcohol screenings, prevention, and harm reduction programs. In addition to
addressing a critical need on campus, this work could provide a foundation for
extramural funding applications.
Our most urgent needs are twofold: (1) staff to sustain suicide prevention (SP) programs
(2015), (2) and equipment/supplies to soundproof offices and maintain confidential
documentation and communication for CS.
(1) Staffing for continuing suicide prevention programs is vital. SP encompasses
violence prevention and promotion of mental health; it directly focuses on suicidality and
indirectly addresses homicide and psychological disorders that may increase risk for
suicide/homicide. SP also serves as a catalyst for discussion about addressing students
of concern. Based on incidents of violence on college campuses in the last decade, we
cannot be too careful about identifying and addressing students who may be at risk. We
want to build on the excellent foundation and relationships created via the 3-year
SAMHSA grant we are currently implementing. Our sustainability approach is
three-pronged: (1) continue to regularly provide accessible trainings to students; (2)
support Hui Kōkua as a student-focused gate-keeping organization; (3) partner with
departments and units to install SP training as an essential component of orientation for
employees and/or curriculum for students. We can accomplish this by adding a .25
student staff position for a Student SP Coordinator (SEP budget) estimated at
$4000/year, and a .25 SP Counselor estimated at $15,000/year. This counselor would
be trained as a trainer, provide trainings, conduct assessments, and build relationships
and partnerships to support the sustainability of a SP program. A Student SP
Coordinator would assist the counselor to schedule, arrange, prepare and conduct
trainings.
(2) Equipment/supplies to protect privacy/confidentiality, maintain confidential
communication and documentation for CS, and serve as consultants: We have an urgent
need for soundproofing in the new facilities to protect privacy and confidentiality. Once
we have relocated, an assessment can be made to determine the best approach for
soundproofing. Costs for soundproofing vary widely depending on materials used.
Estimates are between $400 and $3000. Also, a dedicated, non VOIP fax line is needed
in the new facilities. This cost is likely to be dependent on the carrier and current
university contracts. Estimates start at $30/month ($360/year).
By 2015, CS staff members and the Administrative Assistant will need replacement
computers and software, and the capacity to store and protect large volumes of data,
and install online scheduling. Estimated cost is $5000. To protect confidentiality and
insure accuracy, the cell phone used for after hours consultation for Student Housing
needs to be upgraded to include texting. This phone also can be used to contact
counselors who are providing services at satellite and other campus locations away from
the Student Services Building. Estimated cost is $50/month ($600/year).
