Fillable Contract Oversight Checklist (Idaho State University)

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Contract Oversight Checklist (Idaho State University)

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Contract Oversight
Reference Idaho Code 67-9219
Vendor : ________________________________________
Date: _______________ Purchase Order: ___________________
The Contract Manager is the person in the Department that is responsible for the project. The role of the
Contract Manager is to monitor the vendor’s day to day performance to ensure compliance with the
requirements of the contract. This Contract Oversight checklist is to assist the Contract Manager in
reporting and verifying key elements of the contract. If there are vendor performance deficiencies, the
Contract Manager should contact the Contract Administrator for assistance as soon as they are
discovered.
Name: _________________________ Phone: ________________ email: ____________________
Date Completed (Select applicable management practices below)
_______________ Contract/Agreement submitted to General Counsel
_______________ Delivery and inspection of goods
_______________ Begin services as specified in contract
_______________ Meetings to monitor status of project
_______________ Milestones completed as specified in contract
_______________ Final inspection and acceptance
_______________ Invoice review and reconciliation
_______________ Payment of final invoice
_______________ Contract closeout signature
The Contract Administrator is the buyer in Purchasing responsible for the purchase order. The role of the
Contract Administrator is to handle change orders, amendments, renewals, and extensions of the contract
as well as retention of the contract and associated documents. The Contract Administrator will implement
the remedies to correct vendor deficiencies.
Name: _________________________ Phone: ________________ email: ____________________
Date Completed
_______________ The budget check is verified by Banner
_______________ Verify Contract/Agreement review by General Counsel
_______________ Contract Closeout and Signature
______________________________ ______________________________
Signature Contract Manager Signature Contract Administrator
Contract Oversight - Attachment
Reference Idaho Code 67-9219
Vendor : _______________________________________________________________
Date: ______________________ Purchase Order: ________________________
Documentation of vendor deficiency
Requirement as specified in the contract:
Description of vendor’s action or lack of performance in regard to the above requirement:
_______________ Date written notice of deficiency given to vendor
Vendor response and action taken:
_______________ Date of corrective action completed by vendor
Additional action to be taken by the Contract Administrator:
______________________________ ______________________________
Signature Contract Manager Signature Contract Administrator
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Completed 22 July 2020

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