THE POLICIES BELOW ARE DESIGNED TO PROTECT ARIZONA HISTORICAL SOCIETY (AHS) COLLECTIONS
WHILE PROVIDING THE BEST POSSIBLE ACCESS TO RESEARCHERS.
RESEARCHERS MAY BE BARRED FROM FUTURE USE OF THE READING ROOM AND
AHS COLLECTIONS FOR VIOLATING THESE POLICIES.
AHS RESERVES THE RIGHT TO DENY REQUESTS OR REVOKE PERMISSION FOR ANY REASON AND AT ANY TIME.
Conditions of Use
HANDLING OF MATERIALS
All materials are to be handled with great care.
Items must not be leaned on, written on,
removed from their plastic sleeves, folded anew,
or handled in any way likely to damage them.
Materials should not be rearranged within their
folders or boxes. Suspected irregularities in
arrangement should be brought to the attention
of the staff.
No marks may be added or erased from any
archival material.
CAMERA USE
Researchers may take photographs of collection
materials for study purposes only, and as
allowed by the library based on the physical
condition of the materials, copyright law, donor
restrictions, and reading room rules.
Digital cameras may be used to duplicate
materials without ash. Tripods, scanners, copy
stands, additional lighting or other photographic
equipment are not allowed without prior
approval by staff.
Researchers may not take photographs of
the staff, reading room, or other researchers,
without approval.
Researchers may not photograph any collection
in its entirety. No more than 20% of any collection
can be photographed.
INITIAL HERE ___________
READING ROOM
This form must be signed each day upon arrival.
All bags must be put into lockers, if available. For
locations without lockers, bags will be stored at
the reference desk.
No ink may be used in the Reading Room. Pencils
and note paper are provided.
Food, beverages, and smoking are not allowed.
AHS is a non-circulating, closed stacks repository.
Materials may not leave the Reading Room. Theft
or mutilation of materials is a crime that will be
prosecuted.
AHS reserves the right to deny access to any
material that is fragile, not yet processed, or
which is restricted at the wish of the donor.
When requesting materials, provide as much
detail as possible, including collection name, box
and folder numbers, call number, and author. It is
the responsibility of the researcher to keep
accurate citations for all items.
Conditions of use
azhs.org | TEMPE (480) 387-5355 | TUCSON (520) 617-1157 | ahsreference@azhs.gov
REPRODUCTION AND PUBLICATION
To request other reproduction services, users must complete a Reproduction Order form. Reproduction
requests are handled on a case-by-case basis. For purposes of preservation, AHS reserves the right to
refuse to accept an order if, in its opinion, fulllment of the order would damage the original.
Researchers may not donate, sell, or provide any reproductions of AHS archival material to another repository.
Permission to examine materials does not constitute permission to publish or quote, either in print,
exhibition or in electronic format, including web pages, and social media. Researchers who wish to
request authorization to publish must submit a completed Permission to Publish form and pay a use fee.
WARNING CONCERNING COPYRIGHT RESTRICTIONS
The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other
reproductions of copyrighted material. Under certain conditions specied in the law, libraries and archives
are authorized to furnish a photocopy or other reproduction. One of these specied conditions is that the
photocopy or reproduction is not be “used for any purpose other than private study, scholarship, or
research.” If a user makes a request for, or later uses a photocopy or reproduction for purposes in excess or
“fair use” that user may be liable for copyright infringement. This institution reserves the right to refuse a
copying order if, in its judgment, fulllment of the order would involve violation of copyright law.
It is the responsibility of the researcher to obtain copyright permission, if copyright resides outside AHS.
The publishing party assumes all responsibility for any infringement of the United States copyright law. By
signing this form, the user agrees to indemnify and hold harmless the Arizona Historical Society, its ofcers,
employees and agents from and against all claims, demands, costs, and expenses incurred by copyright
infringement or any other legal or regulatory cause of action arising from the use of AHS materials.
azhs.org | TEMPE (480) 387-5355 | TUCSON (520) 617-1157 | ahsreference@azhs.gov
LAA20-003 06/20
I have carefully read the Conditions of Use and I agree to comply with these rules.
Name _____________________________________________________________________________ Date _________________
Company/Institution (if applicable) _________________________________________________________________________
Address _________________________________________________________________________________________________
City/State/ZIP Code _______________________________________________________________________________________
Phone ___________________________________________________ Email _________________________________________
Signature ________________________________________________________________________________________________
FOR STAFF USE ONLY
Time In __________________________________________________ Time Out _________________________________________
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