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Concert Festival And Special Event Form-fillable Untitled

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Department Organization
Page 1 of 4
Department of Music
Event & Festival Booking Process – Facility Use Requests
PROCEDURES FOR DEPARTMENT ORGANIZATIONS
1. All requests for facility use should be sent via email to the Technical Director (TD), José
M. ElaGarza (elagarza@csufresno.edu), a minimum of 60 days prior to the proposed event.
2. The TD will forward all approved requests to the Chair of the Department,
Dr. Tony Mowrer, for his final approval. All reservations will be tentative for 15 business
days and will be confirmed after the FULLY COMPLETED FACILITY RESERVATION
FORM is returned to the TD. FACILITY RESERVATION FORMS not returned within 15
days may result in a $50 service charge.
3. To ensure quality Concerts, Recitals and Events, please keep the following guidelines in
mind:
• Allow at least 2-hours between events
If booking an event on the same day as another, the 2nd event must be in the other
hall
• 1-box office per day (exceptions only when one is afternoon and the other is
evening. Example: 3pm & 8pm)
• Except in extreme circumstances, there should be no events scheduled:
After the last day of instruction
Labor Day
Vintage Days
Thanksgiving Break
Memorial Day
Winter Break
Spring Break
4. All TECHNICAL SPECIFICATIONS FORMS will be emailed to you and are due no later
than 30 days prior to the event. Failure to meet the 30-day deadline will result in a $50
service charge and a possible reduction in services.
All University policies and regulations will be followed.
For more information please visit:
http://www.csufresno.edu/hr/policies/MAPP/III/D/D-08.pdf
!
Department Organization
Page 2 of 4
Department of Music
Festival & Special Events Form
Name(s)____________________________________________ Date_______________________________
Email____________________________________________Phone________________________________
Title of Festival_________________________________________________________________________
Organization/Ensemble___________________________________________________________________
Date(s) of use______________________________________________________________________
*Set-up requests exceeding 90 min. before event cannot be guaranteed. Please note day name; Mon., Tues, etc.
Please use this form to submit additional rehearsal times along with final event concert(s).
!
Rooms Requested for Rehearsals & Concert
____ M126 Concert Hall (CH) Day/Date ______________________________________________
Day ______ Event Time Start _________ am pm Time Out________ am pm Arrival _____ Tech Y N
Day ______ Event Time Start _________ am pm Time Out________ am pm Arrival _____ Tech Y N
____ ______ Event Time Start _________ am pm Time Out________ am pm Arrival _____ Tech Y N
____ M183 Wahlberg Recital Hall (WRH) Day/Date _____________________________________
Day ______ Event Time Start _________ am pm Time Out________ am pm Arrival _____ Tech Y N
Day ______ Event Time Start _________ am pm Time Out________ am pm Arrival _____ Tech Y N
____ ______ Event Time Start _________ am pm Time Out________ am pm Arrival _____ Tech Y N
____ M127 Rehearsal Hall (Band Room) Day/Date ______________________________________
Day ______ Event Time Start _________ am pm Time Out________ am pm Arrival _____ Tech Y N
Day ______ Event Time Start _________ am pm Time Out________ am pm Arrival _____ Tech Y N
Day ______ Event Time Start _________ am pm Time Out________ am pm Arrival _____ Tech Y N
Day ______ Event Time Start _________ am pm Time Out________ am pm Arrival _____ Tech Y N
____ M135 Conference Room Day(s) _______________________________________________
____ M11 Foyer and Benches Day(s) ________________________________________________
____ M206 Rehearsal Studio Day(s) _________________________________________________
____ M210 Rehearsal Studio Day(s) _________________________________________________
____ M120 Women’s Dressing Room (CH) Day(s) _____________________________________
____ M122 Men’s Dressing Room (CH) Day(s) ________________________________________
____ Classrooms: _________________________________________________________________
____ Practice Rooms: _____________________________________________________________
*An assistant and University Food Service Forms are required for all receptions and food served.
Reception: ____Yes ____No Day(s) _________________________________________________
Department Organization
Page 3 of 4
Box Office: ____Yes ____No
Ticket Prices
Please note day name; Day: Mon., Tues., Fri. etc.
Ticket prices for each day admission requested. Box Office scheduled unless noted.
STAR * FINAL CONCERT
Day _____ General
University Employee
Senior
Student
Day ______ General
University Employee
Senior
Student
Day ______ General
University Employee
Senior
Student
Day ______ General
University Employee
Senior
Student
__________________________________________ ______________ _______
Signature Date
Personnel
• Included with hall reservations are 1 technician, 1 house manager, and 1 backstage.
• Additional Music Department Staffing is required for additional sound, specialized lighting, box office,
and other requests.
Concert Fees
Hall Fund: 10% of Box Office Sales
Piano Maintenance: 5% of Box Office Sales
Recording Fund: $75 per day (effective 1/1/16)
Please provide as much additional information as possible for your upcoming event. Note any special
request; who you will be expecting to attend such as High School students, special guest artist, master
classes; piano tuning or anything else you fell may help your event run smoothly. Thank you for your
cooperation.
______
______
____________
______
______
Department Organization
Page 4 of 4
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Concert Festival And Special Event Form-fillable Untitled

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Completed 9 May 2020

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