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College of the Redwoods Office of Residential Life (College of the Redwoods)

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1
College of the Redwoods
Office of Residential Life
License Agreement for Use of Housing Facilities
PUBLIC SAFETY ACADEMY
Academic Year 2020-2021
Welcome to the College of the Redwoods Residence Halls. Please read this agreement carefully as it sets out
specific rights and responsibilities of both the College and Student.
CONTENT
S
I. PERIODS OF OCCUPANCY
II. REGULAR OCCUPANCY CHARGES AND PAYMENT SCHEDULE
III. DINING LICENSE CHARGES, TERMS AND CONDITIONS
IV. TERMS AND CONDITIONS OF OCCUPANCY
V. MAINTENANCE OF PREMISES
VI. RESTRICTED ITEMS
VII. GENERAL TERMINATION OF LICENSE BY THE COLLEGE
VIII. TERMINATION OF LICENSE FOR INSUFFICIENT UNITS, INADEQUATE GRADE POINT AVERAGE, OR
WITHDRAWAL FROM THE COLLEGE
IX. TERMINATION OF LICENSE BY THE STUDENT
X. REQUIRED AND OPTIONAL AGREEMENTS
I. PERIODS OF OCCUPANCY
College of the Redwoods (College) hereby grants the student (Student) permission to occupy a Residence Hall space as a
licensee for the following term(s) unless sooner terminated under the provisions of this License Agreement. All residents are
required to subscribe to the College’s meal plan. The cost of the meal plan is included in the housing cost itemized below.
Please initial next to the contract option you choose below. The Housing and Food Services License is non-transferable.
FALL ACADEMY: Monday, July 6, 2020 - Saturday, December 12, 2020. Cost: $5,310.00
Cost:
Fall 2020
Housing $3,282.00
Fixed Cost, Dining Services $ 60.00
Food Service Credit $1,813.00
Damage Deposit $ 155.00
Total $5,310.00
Cost:
Spring 2021
Housing $3,282.00
Fixed Cost, Dining Services $ 60.00
Food Service Credit $1,813.00
Damage Deposit $ 155.00
Total $5,310.00
Specif
ic assignment of a living space shall be made by the College, observing the Student's stated preference(s) when
possible.
II. REGULAR OCCUPANCY CHARGES AND PAYMENT SCHEDULE
The Student shall pay the College for room and housing services. The cost includes a $37.50 Student Activity Fee which
will directly benefit the Student in the form of Residence Hall programs and activities. The contract charges also include a
$155.00 damage deposit. If all housing fees have been paid and the premises have been maintained in accordance with
the provisions of this License Agreement, the College will return the damage deposit to the Student upon termination of
his/her occupancy. Payments may be made in full at any time or in keeping with the following schedule. Please make
payments to the Business Office in the Administration Building.
SPRING ACADEMY: Monday, January 4, 2021 - Friday, June 11, 2021. Cost: $5,310.00
2
For Police Academy contract (Fall or Spring), Housing Students have two options to for making payment. The first option is
cash or credit card payment in full before the start of each term. The second option is to make payments using the College’s
third party payment plan administrator, Nelnet Business Solutions (NBS). Each option is described below in more detail.
FIRST PAYMENT
Regardless of the term or contract type, the first payment of $500 is due at the time the housing application is submitted. The
$500 first payment will be applied towards your housing charges outlined above.
PAYMENT OPTION ONE - FULL PAYMENT PRIOR TO START OF TERM
Cash, check or credit card payment can be made in full prior to the start of the term. If the student expects to pay a portion of
their housing costs with financial aid or loan proceeds, payment prior to the start of the term can be made for the difference
between the student’s total housing charges and the amount of aid or loans expected. Please note that the Financial Aid
Office can only provide funding confirmation if the student has fully completed the Financial Aid application
process. If the student chooses the full pay option, either the full payment or full payment less verified financial aid/loan
proceeds must be made prior to the start of the term.
OPTION TWO – NBS PAYMENT PLAN
Through Nelnet Business Solutions (NBS) a payment plan can be set up so the housing charges can be spread out over
multiple months. You can sign up for NBS through WebAdvisor at www.redwoods.edu
. The number of payments available
depends on how early the payment plan is set up. Each payment plan concludes before registration starts for the following
term. The earlier the payment plan is set up, the smaller the payments will be. NBS uses automatic bank payments (ACH) or
automatic charges to your credit or debit card, depending in which option you choose when you sign up at
webadvisor.redwoods.edu. Once the student signs up for Nelnet, all charges posted to the student account will be included in
the automatic payment plan, including registration fees and housing charges. If the student does not want an individual
charge to be added to their payment plan, a cash, check or credit card payment can be made at the CR Business Office. If
payment is not made at the business office, any new charges on the student account will result in an adjustment to the NBS
automatic withdrawal. Conversely, once an NBS payment plan is set up, any credits or financial aid that is posted to the
account will automatically cause an adjustment downward of the remaining NBS automatic payments.
Please note that the Financial Aid Office can only provide funding confirmation if the student has fully completed
the Financial Aid application process. The amount of the delayed charges will only be as much as the student is
likely to receive in financial aid. If the financial aid office cannot confirm pending financial aid or loans, the full
housing charges will be added to the student account.
Questions about payment options can be submitted to the Director of Residential Life or the CR Business Office.
PLEASE SELECT ONE LINE OPTION IN THE DROP DOWN BOX:
1- Student will submit full cash, check or credit card payment prior to the star of the term
2- Student will submit full cash, check or credit card payment, less any pending financial aid, prior to the start of the
term. (Pending aid must be verified by the Financial Aid Office.)
3- Student will sign up for the NBS payment plan
4- Student will sign up for the NBS payment plan. Please delay the portion of the charges that can be later offset by my
financial aid or loan disbursement. (Pending aid must be verified by the Financial Aid Office.)
Please note that in order to move in to the Residence Halls, the student must have made either a full payment or a full payment
less pending aid, or must have a current NBS payment plan in place.
3
This License Agreement only has housing and meal plan fees. It does not include any tuition or other College fees
• PLEASE NOTE THAT MEAL CARDS WILL NOT BE ACTIVATED UNTIL THE BEGINNING OF THE REGULAR SEMESTER
STARTING AUGUST 24, 2020 FOR Fall and JANUARY 19, 2021 FOR SPRING. FULL SERVICE DINING OPTIONS MAY NOT
BE AVAILABLE UNTIL THIS TIME. AGAIN, LIMITED TO NO DINING SERVICE MAYBE AVAILABLE UNTIL THE DATES
STATED
• IF YOU WILL BE USING FINANCIAL AID TO MEET ANY PART OF THE OBLIGATIONS OF THIS LICENSE
AGREEMENT, THE COLLEGE OF THE REDWOODS FINANCIAL AID DEPARTMENT MUST BE ABLE TO
VERIFY ALL FINANCIAL AID AND GUARANTEE FUNDS AVAILABLE. WHETHER YOU HAVE FINANCIAL AID
COMING OR NOT THE WITH APPLICATION FEE IS REQUIRED.
• PLEASE KEEP YOUR COPY OF THIS AGREEMENT AS A REMINDER OF THIS SCHEDULE.
• FURTHER BILLING NOTICES MAY NOT BE SENT.
• PAYMENTS NOT MADE WITHIN 5 DAYS OF THE DUE DATE WILL BE CONSIDERED DELINQUENT. A CHARGE
OF $10.00 WILL BE ADDED TO THE PAYMENT EACH DAY AFTER THE DELINQUENT DATE.
• IF RENT IS NOT PAID WITHIN 7 DAYS OF DUE DATE, A NOTICE FOR THE STUDENT TO VACATE THE
PREMISES WITHIN 72 HOURS MAY BE ISSUED AND YOUR MEAL CARD MAY BE TURNED OFF
IMMEDIATELY.
III. FOOD SERVICE CREDIT, CHARGES, TERMS & CONDITIONS
Included in the contract amounts specified above is a flat fee of $60.00 per semester that covers the fixed costs of providing
the dining services for residents on the Eureka campus, plus an individual meal purchase credit of $1,740.00 per semester
per resident which may be redeemed at the C.R. Dining Services in the Student Union Building at any time dining is open.
This meal plan is not optional; it is required of every student living in the residence halls, and payments for the plan must be
made in keeping with the deadlines specified above.
Di
ning Hours August 24, 2020 and Spring start January 19, 2021:Monday thru Friday 8:00AM to 7:00 PM; Saturday, and
Sunday, Limited Hours and Services 11:00AM to 3:00 PM (Unless otherwise noted) It is expected that these service hours
will be maintained throughout the contract period. If however adjustments must be made, notice will be posted in the café
two weeks before the date of change. (Note; Summer Hours are very limited if any are available. Summer dining hours run
from May 18, 2020 to August 23, 2020. Please contact the dining for these hours. Dining will be closed Friday-Sunday and
during holidays during summer. Furthermore, meal cards will not be activated until August 24, 2020 which is the day regular
Fall classes start. Meal cards for Spring will be activated January 19, 2021 when Spring classes begin.)
Food Ser
vice Terms and Conditions
1. Each Student living in the Residence Halls must participate in the mandatory meal plan. His/her participation
may not be transferred or assigned to anyone else.
2. Payments may be made in full or in accordance with the NBS Payment Plan as part of the overall License
Agreement.
3. All payments for the housing and meal plan must be made to College of the Redwoods.
4. Students receiving financial aid must make payment in full according to payment schedule. Students expecting
financial aid must present documentation confirming their awards with their application. This documentation,
once reviewed and approved, will defer payment until the financial aid is credited to the Student’s account.
5. Payments not made by the due date will be considered delinquent and will result in the meal plan being
immediately deactivated. Failure to make payment will subject the student to a three days’ notice to
vacate the residence halls.
6. No reduction of the meal plan fees is permissible because of dietary or related restrictions, including (but not
limited to) food allergies, vegan, or vegetarian requirements.
7. Meal Card – The meal card can be picked up at the Business Office Cashier Window during normal business
hours. This card must be presented with photo ID to the cashier when purchasing dining items. Value is
electronically deducted from accounts as items are purchased.
8. There is no refund for meal plan value purchased. There will be no refund for any value during the license period
or for any value remaining at the end of the dining license agreement period. You must use or lose the required
value purchased during the contract period.
9. Additional meal plan value/credit may be purchased at the cashier window, using cash, check or credit card
(credit cards accepted are MasterCard, Visa, American Express, and Discover).
10. Fall-only residents will have Fall Semester value added to the meal card effective August 24, 2020.
11. Spring-only residents will have Spring Semester value added to the meal card effective January 19, 2021.
12. If at anytime the Residence Hall contract is broken by the Student or terminated by the College for any reason,
all remaining meal plan funds will be forfeited and the meal card turned off. If the Student has paid the full
amount on his/her contract the meal card money will remain on the card for the contract period even though the
Student may not be living in the Residence Halls.
4
13. Requests for exceptions to the policy regarding termination of the meal plan must be made in writing to the
Director of Residential Life, College of the Redwoods. Permission to grant the exception is at the discretion of
the Director of Residential Life, or his/her designee. Exceptions will only be granted due to extraordinary
circumstances.
If
you have any questions regarding the Dining License Agreement, feel free to contact the College of the Redwoods Housing
Office at (707) 476-4294.
IV. TE
RMS AND CONDITIONS OF RESIDENCE HALL OCCUPANCY
The Housing and Food Services License Agreement may not be transferred or assigned to anyone else. A reservation for
space in the Residence Halls is made only when the applicant has returned the completed Housing and Food Services
License Agreement, application form, advance payment for room, and other materials as may be required. Applicants who
return their Housing and Food Services License Agreement, required forms, and advance payment after all space in the
Residence Halls has been assigned will have their names added to a waiting list. Upon reservation, space is deemed to
be licensed for the entire period of the license. Rooms are licensed double occupancy only unless otherwise noted in
contract addenda.
*F
ailure to occupy an assigned space before the first day of instruction may, at the option of the College, result in cancellation
of reservation without notice.
*T
he College reserves the right to change rates and conditions of occupancy upon reasonable notice and to add such other
requirements and stipulations as may become necessary for the betterment of the Residence Life Program and the general
welfare of the students.
A. Be
havioral Requirements
Individuals who, in the opinion of the College’s Vice President for Instruction and Student Development, or designee, pose a
danger to themselves or to other residents will not be permitted to be in the Residence Halls. All rules and behavioral
standards of the Residence Halls and College are in effect when the Licensee takes occupancy. The Student agrees to
comply with such rules and policies as outlined in the Residence Hall "Community Guidelines," the Student Code of Conduct
and Discipline, and with any other rules and regulations as may be adopted by Residence Hall management, the Board of
Trustees, or the Redwoods District, the administration, or federal, state, or local laws (incorporated by reference as though
fully set forth). A copy of the "Community Standards" is available at https://www.redwoods.edu/housing/Home/Application-
Forms. Signing and returning the Required Agreements Form indicates you (the Student) and a Community Guidelines Form
signed and returned to us saying you have read and agree to abide by the Community Guidelines and all terms set forth in
this contract; these documents are also available in the Office of Residential Life and on the College of the Redwoods
webpage.
The College is an alcohol and drug free environment. No student shall possess, consume, have consumed, or be
under the influence of alcoholic beverages or illegal narcotics, including cannabis, at any time on campus or in the
Residence Halls. No Student shall possess at any time any empty alcoholic beverage container on campus or in the
Residence Halls. Residence Hall students violating State or Federal law by possession or and/or use of illegal drugs
or alcohol face disciplinary sanctions, up to and including revocation of this Housing License. Revocation of the
Housing License for violation of policies or the Student Code of Conduct does not release the Student from his/her
financial obligations as outlined in this agreement. Please be advised that the College is extremely serious about
these provisions, and will enforce them consistently.
The College of the Redwoods is non-smoking campus. Smoking is not allowed in students' rooms, hallways, lounges, offices
or parking areas. Students living in the halls are subject to all provisions of Board Policy 3570 “Smoking” and Administrative
Regulation 3570, “Smoking on Campus”. Smoking is not allowed anywhere on campus.
B. Ac
ademic Expectations
The Residence Halls are an academic learning environment. Students that are admitted into the Residence Halls should
maintain an academic workload of at least 12 academic units and a minimum GPA of 2.0 each semester while living in the
halls.
C. Lo
st or Stolen Property
The college assumes no responsibility for any property of the Student or by any of the Student’s guests or invitees which is
lost, stolen, damaged, or destroyed in the Residence Halls or the Residence Halls’ parking lots at any time, including periods
when the student is not in occupancy. It is recommended that students carry their own personal property insurance.
5
D. Room Privacy and Right of Inspection Policy
The College will respect the Student's right to be free from unreasonable searches and intrusions into the Student's living
quarters. The College reserves the right to enter upon the premises for purposes of management, health, safety,
maintenance, and enforcement of applicable rules and regulations.
E. Ro
om Changes
The College reserves the right to change or cancel room assignments on 24-hour notice in the interest of health, discipline, or
the general welfare of the students, or to make reassignments for more efficient operation or maintenance. Students will
receive a confirmation notice of the space to which they are being reassigned.
F. Pe
rsonal Injury
The College shall not be liable for any personal injuries sustained by the Student or by any of the Student’s guests or invitees
in or about the Student’s room or other areas in or about the Residence Halls.
V. MAINTENANCE OF PREMISES
The S
tudent agrees to give reasonable care to his/her room and its furnishings and to make payment for any damage or loss
promptly upon demand by the College.
The S
tudent agrees to be jointly responsible with other residents for the protection of the common areas of the Residence
Hall to which the Student has access, including its furnishings and equipment.
The S
tudent shall vacate the premises in good order and repair, normal wear and tear excepted. In the event the Student
fails to maintain the premises in good order and repair, the College shall be entitled to reimbursement. The Student's
damage deposit, or a portion thereof, may be expended for the purpose of payment of either common area or Student
room/furniture damage or replacement costs. Additional charges shall be assessed to the Student for costs incurred, if such
costs exceed the damage deposit.
VI. RESTRICTED ITEMS
The Student shall not bring to or keep on Residence Hall premises any item restricted by the Student Code of Conduct and
Discipline. In addition, the Student may not keep: a) any animal (except a service animal, must be documented with College
of the Redwoods DSPS Office); b) any highly flammable materials, firearms, ammunition, fireworks, or explosives; c) any
weapons; d) any waterbed; e) any hotplate, toaster or toaster oven; or f) any Full size sofas. Students are permitted to have
one small refrigerator and microwave oven in each room. Please wait to purchase these new items until speaking with your
roommate upon arrival.
VII. G
ENERAL TERMINATION OF LICENSE BY THE COLLEGE
The College may revoke this License for any reason by giving not less than a three-day written notice to the Student. The
Housing License revocation process is separate and distinct from the College's Student Disciplinary Policy; however,
suspension or expulsion will have the effect of revocation of this License. Notice shall be served personally upon the Student
or, at the discretion of the College, shall be posted in some suitable place upon the housing facility of the Student.
Termination of this License or the Student's abandonment of the premises shall not release the Student from paying
any obligation due to the College or the fee for the entire license period. Upon revocation of the License by the College
as a disciplinary action or breach of the terms and conditions of the License, including violation of federal, state, or county
probation or nonpayment of fees, the Student shall owe the total amount due for the full fee period of the License, plus any
authorized charges.
VIII. TERMINATION OF LICENSE FOR INSUFFICIENT UNITS, INADEQUATE GRADE POINT AVERAGE,
OR WITHDRAWAL FROM THE COLLEGE
As
a condition of living in the Residence Halls, the Student must be enrolled and maintain reasonable academic progress.
Failure to meet any of these conditions will subject the Student to three days' notice to vacate. Except in the case of full
withdrawal (in which case continued occupancy of the Residence Halls is not permissible) a Student may request an
exception to this clause by submitting an appeal to the Director of Residence Life. Permission to remain is at the discretion
of the Director in consultation with the Vice President for Student Services, and may carry with it additional stipulations or
requirements. Students who must vacate their room before the end of the License term for academic reasons are obligated
to pay for the full term of the contract. Departure from the Residence Hall must be formalized by checking out with the
Director of Residence Life (or designee).
6
IX. TERMINATION OF LICENSE BY THE STUDENT
A. Ca
ncellation of Reservation Before Occupancy Begins
Request for termination of the License shall be determined as follows:
1. Notice at least 30 days prior to the beginning of License term
The Student may cancel his/her reservation for any reason 30 days or more prior to the beginning of the
License term and incur no financial obligation.
2. Notice within 15-29 days of the beginning of the License term
The Student may cancel his/her reservation for any reason within 15-29 days prior to the beginning of the License
term and incur no financial obligation for doing so, as long as the College has a person on the waiting list waiting
to contract for the space the Student is releasing. Should there be no students on the waiting list, a license
cancellation fee of $300.00 will be charged.
3. Notice within 14 days of the beginning of the License term
The Student will forfeit the entire payment and deposit amount. There will be no refund made, and the Student
will have no further financial obligation to the College.
4. Notice once the Residence Halls have opened
If the Student breaches this License and abandons the premises before the end of the License term or if his/her
right to possession is terminated by the College because of the Licensee's breach of this License, this License
terminates. On such termination, the Student will forfeit their entire payment and deposit amount. In addition,
they will be responsible to pay the remainder of their housing contract.
B. Te
rmination After Occupancy Occurs
Students will be released from the License obligation only when: (1) the Student withdraws from the College; and
(2) the Director makes an exception to the full-term License policy, based on the welfare of the community,
extraordinary circumstances or a documented Student emergency. Even if these conditions are met and the Student
is released from the full-term License obligation, the Student will be subject to a contract cancellation fee as specified
below.
Student Requests to Vacate
Any request for early termination of the License by the Student must be made in writing to the Director of Residence
Life at least 20 days prior to the date the Student wishes to vacate. The request will be reviewed by the Director and
appropriate Residence Life staff and the request will be approved or denied within 10 days of submission. All
terminations of this License approved within the License term are subject to the application of a pro rata fee
equivalent to the daily room rate. There will also be a contract cancellation fee applied as follows:
(1) S
tudents who are released from the License agreement before the term of the contract has ended will pay a
cancellation fee of $600 if there is no one on the waiting list who meets the criteria to take the canceling
Student’s place in the Hall.
(2) Students who are released from the License agreement before the term of the contract has ended will pay a
cancellation fee of $300 if there is a person on the waiting list who meets the criteria to take the canceling
Student’s place in the Halls.
If
the early License termination is approved, the Student must vacate the premises on the date indicated in the
original request. Departure from the Residence Hall must be formalized by checking out with the Director of
Residence Life (or designee). If the Student does not formally check out with the Director on the date specified, s/he
will be charged $20.00 per day until the formal check-out occurs.
Requests for Exemptions/Appeals
If 1) Student wishes to terminate this License Agreement upon financial terms different than those described above,
or 2) this License Agreement is terminated by CR Office of Residential Life and the Student desires financial terms
different than those described above, the Student must submit a “Request to Terminate Residence License” form at
least 30 days prior to the proposed date of voluntary termination, or not more than 5 business days after the check-
out date in the case of involuntary termination. CR Office of Residential Life will determine the Student’s financial
responsibilities (including the amount of the appropriate refund, if any) in its sole discretion after giving consideration
to factors including but not limited to: a) documented individual circumstances beyond the Student’s control which
were not reasonably foreseeable at the time this License Agreement was entered into and by the administration of
the Residence Halls program, b) the extent of space available in the Residence Halls, and c) the Office of Residential
Life’s ability to fill the Student’s room with another student.
Ret
urn of the signed copy of this License, together with the necessary payment, shall constitute acceptance of this
agreement by the Student. (Students under 18 years of age must have this License and the Contract Addendum: Minor
Students in the Residence Halls form signed by a parent, guardian, or person legally responsible.) Acceptance by the
College is subject to review of the application. Students that are accepted into the Residence Halls will receive an
7
Acceptance Letter either via email or letter mail, based on their selection in the Application. Please go on to the last page to
sign the Required and Optional Agreements.
8
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is page intentionally left blank
9
REQUIRED AGREEMENTS 2020-2021
Return of the completed copy of this License Agreement, together with the necessary payment, shall constitute acceptance of
this agreement by the Student. (Students under 18 years of age must have this License signed by a parent, guardian, or
person legally responsible.) Acceptance by the College is subject to review of the application.
HOUSING AND DINING LICENSE AGREEMENT
Please check the term for which you would like a housing and dining plan.
Initial
Fall 2020 Academy: Monday, July 6, 2020 - Saturday, December 12, 2020
Spring 2021 Academy: Monday, January 4, 2021- Friday, June 11, 2021
1. I (we) have read and understand the entire Housing and Dining License Agreement and I (we) agree to its terms.
2. I agree to follow the “Community Guidelines and The Student Code of Conduct and Discipline” as referred to in
the License Packet and agree to comply with the Residence Hall policies and campus regulations. By signing
below you are signifying that you have read, understand, and agree to follow all of the Community Guidelines as set
forth in the enclosed document. You also understand that you will be held responsible for any violations of these
guidelines. Further, you understand that should you be removed from the Residence Halls for any reason, you will
still be held financially responsible for the full amount of your contract as stated in the License Agreement.
Student's Name (Print)_______________________________ College of the Redwoods Student ID # ____________
Permanent Address_______________________________________________________________________
Street Apt. # City State Zip
Mailing Address_______________________________________________________________________
(if different than permanent address) Street Apt. # City State Zip
Phone #___________________________________________Date of Birth____________________Age_______
Name of Parent, Guardian, or Person Legally Responsible
(if Student is under 18 years of age)
Please See Reverse Side Of This Page For
Residential Life Release of Information
10
COLLEGE OF THE REDWOODS
Residential Life
Residential Life Release of Information
N
ame: ________________________________ Student ID# ___________________
I
n compliance with the Department of Education’s “Family Educational Rights and Privacy Act” (FERPA), information in your student
record may not be released to a third party (parents, guardians, sponsor, etc.) without your written permission. Note that you do not have
to put any third party, but you need to return this form with your information (name, ID #, and signature).
I grant permission to College of the Redwoods to release information about my educational record to the individuals listed below. This
permission will remain in effect until revoked in writing. This Release of Information is for Residential Life only. Other offices at the
College have separate forms for releasing student information.
NE
W PRIVACY POLICY to help protect you against unauthorized release of your records.
R
elease of information in person: You must show your Photo ID at the counter when requesting specific information about your student
records.
Release of information over the phone: If you want the Residential Life Office to be able to release your information via telephone to
you or someone other than yourself, list yourself and the person or people below and provide a “secret password” between 4-10
characters for yourself and the other person or people, sign and date below.
NAME OF PERSON RELATIONSHIP SECRET PASSWORD CONTACT NUMBER
Date
I h
ave read and understand the Release of Information Form (inital:)
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Completed 3 September 2020

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