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Revised 01/29/2020
Policy for Use of College Facilities
Coastal Alabama Community College (Coastal Alabama), an institution of higher
education under the direction and control of the Alabama Community College System
Board of Trustees, shall make certain facilities of the College available for use by others,
but only on the conditions and under the directives contained and defined herein.
The primary purpose of Coastal Alabama Community College is to provide instructional
services to students. As such, the institutional mission of the College, which includes the
use of its facilities, is and will always be the governing principle in the College’s decision to
allow for the temporary use or non-institutional use of the College’s facilities by others.
The use of facilities by others is subject to availability and that the proposed usage does not
conflict or interfere with the normal, day-to-day operations and activities of the College
and the usage shall be compatible with the philosophy, mission, functions and objectives of
the College and its Board of Trustees.
A priority system is established by the College to determine the order in which individuals
or groups will be considered for or denied facility usage requests. Rental and other fee
schedules are established as well as rules and regulations for facility usage by others and
are shown as separate schedules in the application packet. The campus and its facilities
will not ordinarily be used for activities or events considered "for profit" and/or in direct
competition with other local businesses or the College. Exceptions must be approved by
the President. Coastal Alabama will allow the use of its campuses and facilities in
accordance with this policy, applicable laws, regulations, ordinances, established rules and
community standards of conduct and behavior.
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Rules & Regulations
(1) Alcohol/Drug Policy: No alcoholic beverages or illegal drugs are allowed on the premises
of any Coastal Alabama Campus at any time.
(2) Application Procedure: Applications may be made at any time on forms provided by
Coastal Alabama. Applicants are encouraged to plan their event as far ahead of time as possible.
The application process and preparation for the use of a facility or facilities can take up to three
weeks to process and for the users request for the use of equipment, custodial services, A/V
technician, etc. and required campus security to be arranged in a timely manner. Therefore, late
application requests may not be approved.
A signed application, rental agreement (also referred to as the MOA for Memorandum of
Agreement) and Certificate of General Liability Insurance are required of all users of Coastal
Alabama facilities, prior to occupying the premises, as well as payment by the payment deadline.
College events and activities supersede all external usage of any campus grounds and/or facility.
Therefore, Coastal AL may require a scheduled event to be rescheduled, relocated or cancelled
for a necessary College Activity to take place. Application forms may be obtained from the
College website at http://www.coastalalabama.edu/media/business_office/Coastal_AL_-
_Facilities_Usage_Application_(4).pdf.
(3) Cancellation: Full rate and fee refunds will be made, by check, up to two (2) weeks prior to
the event. Less than two (2) weeks prior to the event, only one-half (½) of all fees and rates will
be refunded. No refund will be given for "day of event" cancellation. Lessee agrees to
reimburse Coastal Alabama for any and all actual expenses incurred by Coastal Alabama on
behalf of the user.
(4) Clean Up: The lessee is responsible for cleaning the rental area unless a comprehensive
clean-up has been previously contracted. It is the responsibility of the lessee to take down all
decorations, collect all trash/garbage into trash bags, sweep floors and mop all spills. Trash can,
can liners, brooms and mops will be available.
(5) Comprehensive Clean Up: Comprehensive clean up may be provided for a fee. This fee
may be negotiated, depending upon the nature of the event.
(6) Concessions: Coastal Alabama reserves the right to all food and beverage concessions.
(7) Damage to Coastal Alabama Community College Property: Damage to any facility
occurring while being used or leased will be repaired and all costs will be applied to the rental
deposit. Any cost beyond the rental deposit will be invoiced to the lessee.
(8) Disaster/Emergencies: In the event of a disaster or emergency of any kind, Coastal
Alabama shall have the right, as it may determine in its sole discretion, to suspend or terminate
any event.
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(9) Hours of Operation: The Facilities will be open at 7:30 a.m. and close no later than 11:00
p.m. Buildings must be cleared by midnight. Any event lasting more than 8 hours will be
deemed as another day and additional rates will be charged to the lessee. No events will be
scheduled during times when the College is considered closed. (See current College Catalog for
dates). Plan your events accordingly.
(10) Insurance: As a condition to the leasing of facilities, Coastal Alabama requires evidence
of appropriate liability insurance, if applicable.
(11) Parking Regulations: Anyone leasing Coastal Alabama facilities shall observe all parking
regulations. Citations shall be administered for parking violations.
(12) Payment of Fees: One half of all fees must be paid to the Business Office of Coastal
Alabama in order for the user’s event to be scheduled and space reserved. The remaining
balance is due one (1) week prior to the event. Checks must be made payable to Coastal
Alabama Community College.
(13) Responsibility for Personal Property: Coastal Alabama assumes no responsibility for any
property placed on the premises and will assume no liability for any loss, injury, theft, or damage
to property.
(14) Security: Security for the facilities will be provided by Coastal Alabama at the existing
rate; or by uniformed police officers of city or county, paid by the lessee and the number of
officers approved by Coastal Alabama.
(15) Set Up and Take Down: Ample time will be allowed for decorating a facility prior to an
event. (Must be agreed to by both parties.) No nails, tacks, or staples are allowed in walls,
ceilings, doors, or furniture. No hot glue is allowed. No cellophane or duct tape is allowed. No
decorations may be attached to, or obscure the sprinkler heads, exit signs, fire alarm, or other
necessary fixtures.
(16) Use of Coastal Alabama Community College Name and or Logo: Organizations or
individuals leasing or otherwise utilizing any facility of Coastal Alabama may use the college
name only in so far as necessary to provide directions to the location. Any other use will void
any and all contracts for use of Coastal Alabama facilities.
(17) Utilities: Special requirements for power supply or other non-routine items may be subject
to additional charges.
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Definition of User Groups
Local Government: Agencies of or co-sponsored by the incorporated cities located in
Alabama counties in the College’s service area to include Baldwin, Mobile, Monroe, Choctaw,
Escambia, and Clarke.
Examples:
- Fairhope City Council
- Brewton Public Library
- Monroeville Police Department
County Government: Agencies of or co-sponsored by County governments located in the
College’s service area.
Examples:
- Baldwin County Commission
- Escambia Sheriff’s Department
- Monroe County Tax Collector’s Office
State Government: Agencies of or co-sponsored by the State of Alabama.
Examples:
- Alabama Department of Finance
- Alabama Department of Archives & History
- Alabama State Trooper Association
Federal Government: Agencies of or co-sponsored by the U. S. Government
Examples:
- U. S. Department of Homeland Security
- U. S. Treasury Department
- U. S. Department of Education
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Educational Agencies or Institutions
- Alabama Public K-12 schools
- Alabama County Boards of Education
- Alabama City Boards of Education
- Alabama Public Community or Technical Colleges
- The Alabama State Board of Education
- The Alabama Community College System
- Alabama Public Universities
- Organizations, Clubs, Groups associated with any of the above and co-sponsored by that
agency
- Alabama Private K-12 Schools
- Alabama Private Colleges & Universities
- Religiously affiliated K-12 Schools, Colleges or Universities
- Organizations, clubs, groups associated with any of the above and co-sponsored by that
agency
Examples:
- University of Alabama Alumni Association
- University of Mobile Baptist Student Union
- Baldwin County High School PTA
- Samford University Choir
Cultural Organizations
Not-for-profit groups promoting artistic, literary, musical, or theatrical performances or
exhibitions either co-sponsored or non-sponsored by the College and/or agencies of local,
county, state or the federal government.
Profit making organizations who will charge admission fees to artistic, literary, musical
or theatrical performances or exhibitions and are co-sponsored by the College or one of
its approved organizations.
Examples:
- Mobile Symphony
- Alabama Shakespeare Festival
- Baldwin County Pops Orchestra
Civic Organizations: Not-for-profit organizations whose purpose is to promote the social and
economic welfare of the community.
Examples:
- Rotary Club
- Kiwanis Club
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- Lions Club
- Sertoma Club
Political Organizations:
Individuals campaigning for election to public office regardless of party affiliation or
political philosophy.
Groups representing all political philosophies who seek a forum for expression of their
respective political views and who accept contributions or make expenditures for the
purpose of influencing or attempting to influence the election of presidential or vice-
presidential elections or of any individual whose name is presented for election to any
federal, state or local elective office, whether or not such an individual is elected.
Examples:
- Alabama Democratic Party
- Republican National Party
- Libertarian Party
- U. S. Congressional Candidates
- City of Bay Minette Mayoral Race
Charitable Organizations: Not-for-profit organizations whose purpose is to promote, but not
limited to, the relief of poverty, the advancement of education, the advancement of religion, the
protection of health, the welfare of mankind at-large or of a community or some class forming
part of it, indefinite as to numbers and individuals and is one created for or devoted to charitable
purposes.
Examples:
- American Red Cross
- American Cancer Society
- Society for the Prevention of Cruelty to Animals
Professional Organizations or Associations: Groups whose purpose is to organize for
educational, social or lobbying purposes.
Examples:
- Chapters of the American Institute of Certified Public Accountants
- Monroe County Board of Realtors
- Escambia County Bar Association
Private Citizens and Social Organizations: Citizens of the State of Alabama who request the
use of College facilities for legitimate personal, familial or social purposes of a non-financial
nature and for which no fees, or sales of merchandise or services are involved.
Examples:
- Family Reunions
- Weddings
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- Meeting of Fraternal Organizations
Commercial Activity: Commercial activity is defined as any sale, solicitation or
promotion/marketing that results in securing a profit or benefit for a non-college group,
organization, or business. This includes activities of college-affiliated organizations that:
Use vendors for the actual selling;
Are paid or receive any kind of sales commission (including percentage of sales, flat fee
or per unit sold fee);
Sell for the benefit of an external group, organization or business (unless it is solely for
the benefit of the non-profit organization);
Provide product promotion or marketing for an external group, organization, or business
even if no products are sold; and/or
Conduct employee recruitment activities for external employers, unless there is a college-
approved collaboration agreement (except Career Services office).
Commercial activities will generally be prohibited unless:
The College or a College-affiliated organization does not offer the service or goods; and
It is determined that the activity is either necessary to the purpose of the College, or
It provides a direct benefit to the College or the sponsoring College-affiliated
organization.
For-profit and limited profit groups, individuals, organizations and businesses are not
allowed the use of Coastal Alabama facilities, except under co-sponsorship by Coastal
Alabama and/or approval by the College’s President.
Priorities for Facility Usage: Certain but not all facilities of the College are available for use
and are listed on a separate schedule in the application packet.
1
st
Priority: First priority for use will be given to events or activities sponsored by the
College.
2
nd
Priority: Second priority will be given to events or activities co-sponsored by the
College.
3
rd
Priority: Third priority will be given to individuals, agencies, groups or
organizations that are non-profit or not-for-profit, civic, cultural and charitable in nature
and are residents of or incorporated in the State of Alabama.
4
th
Priority: Fourth priority will be given to individuals, groups, governmental agencies,
religious groups, professional associations, clubs and non-profit organizations not of a
charitable nature.
Facility Required Type
Seating
Capacity
Cleaning
Fee
* One Custodian per
A/V
Technician
(*per hour)
Security Fees
(Per Hour/Per Officer)
*
One officer per hr.
every 200 people
Use of
Equipment
(per day)
Up to 4 Hours
4-8 Hours
Bay Minette Campus
Owens Performing Arts Center Large Assembly 999 625.00$
1,250.00$
300.00$
25.00$ 25.00$ 25.00$ See Use of Equip.
Sibert Gymnasium Large Assembly
2000 375.00$ 750.00$ 300.00$ 25.00$
25.00$ 25.00$ See Use of Equip.
Stone Classroom Bldg. (C-100) Lecture Room 75
70.00$ 140.00$ 25.00$
25.00$ 25.00$ 25.00$ See Use of Equip.
Branch Business Center (B-111)
Small Assembly 100
100.00$
200.00$
25.00$
25.00$ 25.00$ 25.00$ See Use of Equip.
Wallace Administration Board Room 10-15
25.00$ 50.00$ 25.00$ 25.00$ 25.00$ 25.00$ See Use of Equip.
Crimson Room Reception Room 25
50.00$
100.00$
50.00$
25.00$ 25.00$ 25.00$ See Use of Equip.
Fort Cruse Reception Room 100-150
265.00$
525.00$
100.00$
25.00$ 25.00$ 25.00$
See Use of Equip.
The Quad Outdoor Area 50-75
50.00$ 100.00$ 100.00$ 25.00$ 25.00$ 25.00$ See Use of Equip.
Baseball Field Field
150.00$ 250.00$ 100.00$ 25.00$
25.00$
25.00$
See Use of Equip.
Softball Field Field
150.00$ 250.00$ 100.00$ 25.00$
25.00$
25.00$
See Use of Equip.
Baseball & Softball Field
Brewton Campus
Neal Auditorium Large Assembly 84 75.00$ 150.00$ 50.00$ 25.00$
25.00$
25.00$
See list below
Gymnasium
Large Assembly 2000 375.00$ 750.00$ 300.00$ 25.00$ 25.00$ 25.00$ See list below
Woodfin Patterson Auditorium Large Assembly 950 625.00$ 1,250.00$ 300.00$ 25.00$
25.00$
25.00$
See list below
Center for Tele. Technology (ATN) Reception Hall N/A 50.00$ 100.00$ 50.00$ 25.00$
25.00$
25.00$
See list below
Baseball Field Field
150.00$ 250.00$ 100.00$
25.00$ 25.00$ 25.00$ See Use of Equip.
Softball Field
Field
150.00$ 250.00$ 100.00$ 25.00$
25.00$
25.00$
See Use of Equip.
Baseball & Softball Field
Fairhope Campus
Centennial Hall Auditorium Small Assembly 265
190.00$ 375.00$ 100.00$ 25.00$
25.00$ 25.00$ See Use of Equip.
Borom Center Boardroom Boardroom
10-12
50.00$ 75.00$ 25.00$
25.00$ 25.00$ 25.00$ See Use of Equip.
Halstead Amphitheater Outdoor Area N/A
500.00$ 1,000.00$ 200.00$
25.00$ 25.00$ 25.00$ See Use of Equip.
Gulf Shores Campus
Frederic's Small Assembly 50-75
500.00$ 250.00$
125.00$
25.00$ 25.00$ 25.00$ See Use of Equip.
Monroeville Campus
Nettles Auditorium Large Assembly 900 625.00$ 1,250.00$ 100.00$ 25.00$
25.00$
25.00$ See Use of Equip.
Multi-Purpose/Gymnasium Large Assembly 2000 375.00$ 750.00$ 300.00$ 25.00$ 25.00$ 25.00$
See Use of Equip.
Baseball Field Field
150.00$ 250.00$ 100.00$
25.00$ 25.00$ 25.00$ See Use of Equip.
Softball Field Field
150.00$ 250.00$ 100.00$ 25.00$
25.00$ 25.00$ See Use of Equip.
Baseball & Softball Field
Thomasville Campus
AL Tombigbee Room Board Room 10-15 50.00$ 100.00$ 50.00$
25.00$
25.00$ 25.00$
See Use of Equip.
General Purpose Rooms - All
Campuses
Small Classrooms & Computer Lab 40
50.00$ 100.00$
25.00$ 25.00$ 25.00$ 25.00$
See Use of Equip.
Large Classrooms & Computer Lab 41-99
125.00$ 250.00$ 25.00$
25.00$
25.00$ 25.00$ See Use of Equip.
Instructor Office
Desk Style Office 1
25.00$ 50.00$ 25.00$ 25.00$ 25.00$
25.00$ See Use of Equip.
Staff Office Desk Style Office 1
35.00$ 75.00$
25.00$ 25.00$
25.00$ 25.00$
See Use of Equip.
Administrator Office Desk Style Office 1
50.00$ 100.00$
25.00$ 25.00$ 25.00$ 25.00$ See Use of Equip.
25.00$
25.00$
2.50$
0.25$
10.00$
50.00$
7.50$
* A/V Technician fee, when available, is required if you request an A/V Technician to work sound/lighting for the event
Coastal Alabama Community College
Rental Rates & Fees
Time Period
* A cleaning fee is required for each facility usage or if you would like custodial services for your event
Security fees are based on the College's hours of operation and the number of officers required which is based on the anticipated # of participants, as well as the type of event.
TV/VCR
Projector
Tables -each
Chairs -each
Video Conferencing (per hour)
Sound System Usage (per hour)
Baseball field usage that requires field lighting will require an additional fee of $50.00
Baseball field usage that requires field lighting will require an additional fee of $50.00
Baseball field usage that requires field lighting will require an additional fee of $50.00
* Wi-Fi is no charge; however, Wi-Fi signal may be intermittent. Therefore, based on your planned usage, a personal back-up for internet access may need to be considered.
* Security fees are required for an off-duty officer(s) to be present durint the approved time of your event.
additional fees will apply for a custodian to be present during the approved time of the event.
Podium
Use of Equipment
1900 Highway 31 South Bay Minette, AL 36507
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Technology & Internet Use Policy for Facility Usage
Organization Name:
Date(s) of Usage:
Event Name:
By initia
ling next to each item below, I certify that I have read the Coastal Alabama Technology
Services Network Access Policy, Statement of Policy and the Unacceptable Use Policy in length and
each of its subsections.
A. ___________ Policy Oversight
B. ___________ Condition of Use
C. ___________ Administrative Privilege
D. ___________ Ethical and Responsible Use of the Network/Internet
E. ___________ User Access/Password Assignment and Confidentiality
F. ___________ Software
G. ___________ Copyright Issues
H. ___________ Personally Owned Computer Hardware/Software
I. ___________ Privacy Information
J. ___________ Unacceptable Use Policy
By signing below, I agree that I will adhere to the Coastal Alabama Technology Services Network
Access Policy at all times while utilizing the computers and guest Wi-Fi services that I and/or the
group that I represent have been authorized to use. I further understand the implications as set forth
below should this policy be violated.
Printed Name
Signature Date
click to sign
signature
click to edit
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TECHNOLOGY SERVICES NETWORK ACCESS POLICY
The Coastal Alabama Community College Network Access Policy governs electronic communication
conducted through the Coastal Alabama Community College’s structured and wireless computing and
telephone services, including local area, wide area and interconnected networks, owned host systems,
personal computers, laptops, printers, software, communication devices, and network resources.
Residence halls and individual instructional areas may have additional policy requirements.
Coastal Alabama Community College strives to provide high-speed access to the Internet, email, and
network services for its students, faculty, staff, and community partners. Its usage is intended for
individuals legitimately affiliated with Coastal Alabama Community College to facilitate the exchange of
information consistent with the academic, educational, and research purposes of the institution. The
College’s network/Internet provides students with a quality learning environment by promoting a
flexible delivery method of instruction, innovative technology, and state-of-the-art concepts in
instruction. It also contributes to a growth-oriented learning environment for employees by promoting
faculty and staff professional development opportunities. Through efficient management of the
College’s network/Internet resources and facilities, Coastal Alabama Community College serves as a
learning partner for its community and regional stakeholders. In addition, the college’s technology
infrastructure and resources support the college’s administrative and operational processes, thereby
strengthening its outreach, programs, and services.
Policy Oversight: This policy shall be governed by the policies of Coastal Alabama Community College
and the laws of the state of Alabama. The Campus Network Policy is created and amended under the
authority of the Technology Committee. All Technology Committee documents are submitted to and
subject for review by the Executive Committee. Failure to enforce any provision of this agreement shall
not constitute or be construed as a waiver of such provision or of the right to enforce such provision.
Condition of Use: Access to the Coastal Alabama Community College Network System shall be provided
on an as-is basis with no guarantee of quality or availability. Network access is dependent on the
availability of network bandwidth and related equipment. Instructional classes are given priority in the
usage of equipment, bandwidth, and all other technology resources. As a condition of access to the
network/Internet resources, employees are assigned a User ID and password by the Technology Services
Department. Employees who violate this policy are subject to disciplinary actions, up to and including
discharge in accordance with institutional and state policies. Students who violate this policy are subject
to disciplinary action as stated in the Student Handbook section of college catalog. Community members
who violate this policy while utilizing open campus computers and/or Wi-Fi are subject to being banned
from using the college’s equipment and Internet access.
Administrative Privilege: All network access using Coastal Alabama Community College time,
equipment and/or resources will be administered by and coordinated through the Technology Services
Department. Coastal Alabama Community College reserves the right to monitor, collect and store all
electronic activity conducted on the Coastal Alabama College Network without consent or notification.
Use of the Coastal Alabama Community College network or computer resources constitutes acceptance
of such monitoring. The Technology Services Department reserves the right to access any user’s
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account, electronic files, or transmissions for administrative purposes including archiving, system
maintenance and repair, or as directed by the college president, designee, or employee’s supervisor.
The Technology Services Department also reserves the right to suspend use of an account in the event
the employee’s password has been compromised, the employee is in violation of this network access
policy, or as directed by the college president, designee, or employee’s supervisor.
STATEMENT OF POLICY:
1. Ethical and Responsible Use of the Network/Internet
a. Usage of the Coastal Alabama Community College Network System is on an at-will basis.
Coastal Alabama Community College and the Technology Services Department will not
be responsible for any damage to person or property from the use of the Coastal
Alabama Community College Network System.
b. The Coastal Alabama Network System including email service, internet service, and
college-provided equipment is the property of the State of Alabama and is not
intended for personal use. It is not acceptable to use College resources for purposes
which violate any federal or state law or College Policy; are harmful or harassing to
others; disrupt normal network use and service; execute for-profit commercial activities
or business transactions; or constitute political campaigning
c. All users are accountable for use of resources in an effective, ethical, and lawful manner.
Users are prohibited from accessing the Internet for any unethical or immoral purpose,
including any activity associated with pornography, obscenity, violence, gambling,
racism, harassment, personal gain, or any illegal activity. Users are discouraged from
using profanity or vulgarity when posting electronic mail via the Internet or posting to
public forums (i.e., newsgroups). Any electronic mail sent through postings to public
newsgroups must fall within these ethical standards.
d. All users must abide by all federal and state laws with regard to information sent
through the Internet. Unauthorized release or disclosure of information through the
Internet or through any other means is strictly prohibited. Proprietary or confident
ial
in
formation pertaining to the college shall not be transmitted over the Internet.
e. Users are forbidden from engaging in any activity which is in violation of the Code o
f
A
labama (1975) §§ 36- 25-1 through 36-25-30, as amended (the “State Ethics Law”), or
which, in the opinion of the Coastal Alabama Community College administration, may be
contrary to such law.
2. User Access/Password Assignment and Confidentiality
a. Under the terms of this policy, employees of the College are given access to the Coastal
Alabama Community College Network System. If network resource access (such as
network attached storage or email) is required, a user ID and password will be assigned
to the employee by the Technology Services Department.
b. The username and password, including those used to access email or an instructional
platform such as CANVAS, are the responsibility of the individual to whom they are
assigned. Employees are responsible for network account use and password
confidentiality. Use of an employee account by another employee or student is
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prohibited. Any individual other than the person to whom they are assigned shall not
use the username and password or any other assigned authorization. Violations of this
policy or any other policy through the unauthorized use of the username and password
subjects the individual to whom the username and password are assigned to disciplinary
action, up to and including discharge.
c. Users should not leave a computer logged on when vacating a workstation. The user is
responsible for his or her account and any content left on the computer. Leaving an
unattended logged-on computer puts the user and the institution at risk.
d. In the event Coastal Alabama Community College no longer employs an individual, it is
the responsibility of the Technology Services Department to close the former
employee’s account.
e. Proper identification must be used in any electronic correspondence, and valid,
traceable identification provided if required by applications or servers within the Coastal
Alabama Community College computing facilities.
3. Software
a. To prevent computer viruses from being transmitted through the system, no
unauthorized downloading or installation of any software is permitted. Software
downloads and installation shall be done only after approval and/or assistance from the
appropriate Technology Services Personnel.
b. Streaming media and music and video downloads are prohibited unless authorized by
the appropriate Technology Services Personnel.
c. Point to point (P2P) file sharing is prohibited unless authorized by the appropriate
Technology Services Personnel.
4. Copyright Issues
a. All college network/Internet users must adhere to the copyright laws regarding
software, data, and authored files. Users may not transmit copyrighted materials
belonging to entities other than this college. Users should exercise caution when
downloading material from an Internet source as such action may constitute violation o
f
c
opyright laws.
b. It is permitted for Web pages to be printed and material downloaded from the Internet
for informational ADDT’L POLICIES purposes as long as the purpose for such copying falls
into the category of “fair use.” “Fair use” is defined 2018-2019 Coastal Alabama
Community College 75 as the doctrine that copyright material may be quoted verbatim,
provided that attribution is clearly given and that the material quoted is reasonably brie
f
i
n extent.
c. The college is not responsible for copyright infringement by a user. Such responsibility
shall lie solely with the user.
d. Users found guilty of copyright infringement shall be subject to disciplinary action,
including possible suspension, expulsion, or termination.
e. Congress enacted the No Electronic Theft (NET) Act in 1997. The NET Act makes it a
federal crime to reproduce, distribute, or share copies of electronic copyrighted works
such as songs, movies, or software programs, even if the person copying or distributing
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the material acts has no intention of receiving profit. Electronic copyright infringement
carries a maximum penalty of up to three years in prison and a $250,000 fine.
5. Personally Owned Computer Hardware/Software
a. a. Personally owned software cannot be loaded onto a college-owned computer unless
it is directly related to the job position and is approved by the appropriate Technology
Services Personnel. If any approved personally owned computer software is loaded onto
a college-owned computer, the license and documents must remain with the college
computer on campus in the event of an audit.
b. Computer hard drives may not be installed or removed without the express written
consent of authorized Technology Services Personnel.
6. Privacy of Information
a. Information passing through or stored on any Coastal Alabama Community College
electronic network or computer system may be seen by others for a variety of reasons.
Routine administration, management, or audit functions may require information stored
or transmitted via Coastal Alabama Community College computers and networks to be
intercepted or monitored. Electronic transactions may be subject to seizure and
inspection by Coastal Alabama Community College without notice. All users should fully
understand that except where protected by state or federal law, or by college policy no
expectation of privacy may be assumed concerning information communicated over o
r
stored on Coastal Alabama Community College electronic systems.
b. Users should respect the privacy of others, including, but not limited to, abstaining from
unauthorized access to email, files, data, and transmissions.
c. All users should be aware of and comply with the Family Educational Rights and Privacy
Act (FERPA) as well as its restrictions on the use and dissemination of personal and
academic information.
7. Computer Crimes: The Alabama Computer Crime Act, codified at Code of Alabama (1975) § 3A-
8-100 through 13A-8-103, makes it a crime for a person to damage, or without authorization to
modify computer equipment, computer networks, and computer programs and supplies o
r
w
ithout authorization to access, examine, or use computer data and programs, and provides fo
r
p
unishment up to a Class B Felony. Federal law also makes it a crime to access computers or
computer networks devoted in part to Federal purposes without proper authorization. Any
violation of such State or Federal laws respecting computers shall also constitute a violation of
the Coastal Alabama Community College Policy for Acceptable Use of Technology Resources.
Furthermore, this policy prohibits various actions (described below) which may or may not
constitute a crime.
UNACCEPTABLE USE
The following activities are prohibited on all Coastal Alabama Community College technology resources.
The activities listed are for reference and are not intended to be all-inclusive.
1. Altering system software or hardware configurations without authorization of the Coastal
A
labama Community College Technology Services Department.
1900 Highway 31 South Bay Minette, AL 36507
P
age 6 of 6
2. Accessing, via the internet or any other means of broadcasting, pornographic, obscene, or
violent images or content or any other material in violation of local, state, and federal statutes.
Use of resources for gambling, racism, harassment or political campaigning is also prohibited.
3. Using technology resources for illegal activities.
4. Accessing or attempting to access another user’s files, email or other resources without his o
r
h
er permission except as otherwise provided herein.
5. Allowing unauthorized persons to utilize an authorized user’s account, user name, or password.
6. Using technology resources for commercial or profit making purposes without written
authorization from Coastal Alabama Community College.
7. Installing, copying, distributing or using software that has not been authorized by the Coastal
Alabama Community College Technology Department. ADDT’L POLICIES 76 Coastal Alabam
a
C
ommunity College 2018-2019
8. Originating or proliferating electronic mail, broadcasts, or other messages that may be deemed
as obscene, abusive, racist, or harassing.
9. Creating and/or distribution of viruses or other destructive programs.
10. Unauthorized release or disclosure of any confidential college, personnel, or studen
t
in
formation.
11. Using any computer technology in a manner that violates patent protection or licens
e
ag
reements. Engaging in any activity that violates copyright laws.
12. Such activity may include utilizing Coastal Alabama Community College technology to copy
and/or distribute copyrighted materials without authorization.
13. Using Coastal Alabama Community College computer technology to support or oppose any
candidate or candidates for public office or for any other political purposes. (Use of state
property for political purposes constitutes a violation of Alabama law). DISCIPLINARY ACTION
Unacceptable use is prohibited, and is grounds for loss of computing privileges, as well as
discipline or legal sanctions under federal, state, and local laws. Students who violate this policy
are subject to disciplinary actions, up to and including expulsion from the college. Employees
who violate this policy are subject to disciplinary actions, up to and including discharge in
accordance with guidelines provided institutional and state policies.
1900 Highway 31 South Bay Minette, AL 36507
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