Fill - Free fillable Coastal Alabama Policy For Use Of College Facilities (Coastal Alabama Community College) PDF form

Revised 01/29/2020

Policy for Use of College Facilities

Coastal Alabama Community College (Coastal Alabama), an institution of higher

education under the direction and control of the Alabama Community College System

Board of Trustees, shall make certain facilities of the College available for use by others,

but only on the conditions and under the directives contained and defined herein.

The primary purpose of Coastal Alabama Community College is to provide instructional

services to students. As such, the institutional mission of the College, which includes the

use of its facilities, is and will always be the governing principle in the College’s decision to

allow for the temporary use or non-institutional use of the College’s facilities by others.

The use of facilities by others is subject to availability and that the proposed usage does not

conflict or interfere with the normal, day-to-day operations and activities of the College

and the usage shall be compatible with the philosophy, mission, functions and objectives of

the College and its Board of Trustees.

A priority system is established by the College to determine the order in which individuals

or groups will be considered for or denied facility usage requests. Rental and other fee

schedules are established as well as rules and regulations for facility usage by others and

are shown as separate schedules in the application packet. The campus and its facilities

will not ordinarily be used for activities or events considered "for profit" and/or in direct

competition with other local businesses or the College. Exceptions must be approved by

the President. Coastal Alabama will allow the use of its campuses and facilities in

accordance with this policy, applicable laws, regulations, ordinances, established rules and

community standards of conduct and behavior.

Rules & Regulations

(1) Alcohol/Drug Policy: No alcoholic beverages or illegal drugs are allowed on the premises

of any Coastal Alabama Campus at any time.

(2) Application Procedure: Applications may be made at any time on forms provided by

Coastal Alabama. Applicants are encouraged to plan their event as far ahead of time as possible.

The application process and preparation for the use of a facility or facilities can take up to three

weeks to process and for the users request for the use of equipment, custodial services, A/V

technician, etc. and required campus security to be arranged in a timely manner. Therefore, late

application requests may not be approved.

A signed application, rental agreement (also referred to as the MOA for Memorandum of

Agreement) and Certificate of General Liability Insurance are required of all users of Coastal

Alabama facilities, prior to occupying the premises, as well as payment by the payment deadline.

College events and activities supersede all external usage of any campus grounds and/or facility.

Therefore, Coastal AL may require a scheduled event to be rescheduled, relocated or cancelled

for a necessary College Activity to take place. Application forms may be obtained from the

College website at http://www.coastalalabama.edu/media/business_office/Coastal_AL_-

_Facilities_Usage_Application_(4).pdf.

(3) Cancellation: Full rate and fee refunds will be made, by check, up to two (2) weeks prior to

the event. Less than two (2) weeks prior to the event, only one-half (½) of all fees and rates will

be refunded. No refund will be given for "day of event" cancellation. Lessee agrees to

reimburse Coastal Alabama for any and all actual expenses incurred by Coastal Alabama on

behalf of the user.

(4) Clean Up: The lessee is responsible for cleaning the rental area unless a comprehensive

clean-up has been previously contracted. It is the responsibility of the lessee to take down all

decorations, collect all trash/garbage into trash bags, sweep floors and mop all spills. Trash can,

can liners, brooms and mops will be available.

(5) Comprehensive Clean Up: Comprehensive clean up may be provided for a fee. This fee

may be negotiated, depending upon the nature of the event.

(6) Concessions: Coastal Alabama reserves the right to all food and beverage concessions.

(7) Damage to Coastal Alabama Community College Property: Damage to any facility

occurring while being used or leased will be repaired and all costs will be applied to the rental

deposit. Any cost beyond the rental deposit will be invoiced to the lessee.

(8) Disaster/Emergencies: In the event of a disaster or emergency of any kind, Coastal

Alabama shall have the right, as it may determine in its sole discretion, to suspend or terminate

any event.

(9) Hours of Operation: The Facilities will be open at 7:30 a.m. and close no later than 11:00

p.m. Buildings must be cleared by midnight. Any event lasting more than 8 hours will be

deemed as another day and additional rates will be charged to the lessee. No events will be

scheduled during times when the College is considered closed. (See current College Catalog for

dates). Plan your events accordingly.

(10) Insurance: As a condition to the leasing of facilities, Coastal Alabama requires evidence

of appropriate liability insurance, if applicable.

(11) Parking Regulations: Anyone leasing Coastal Alabama facilities shall observe all parking

regulations. Citations shall be administered for parking violations.

(12) Payment of Fees: One half of all fees must be paid to the Business Office of Coastal

Alabama in order for the user’s event to be scheduled and space reserved. The remaining

balance is due one (1) week prior to the event. Checks must be made payable to Coastal

Alabama Community College.

(13) Responsibility for Personal Property: Coastal Alabama assumes no responsibility for any

property placed on the premises and will assume no liability for any loss, injury, theft, or damage

to property.

(14) Security: Security for the facilities will be provided by Coastal Alabama at the existing

rate; or by uniformed police officers of city or county, paid by the lessee and the number of

officers approved by Coastal Alabama.

(15) Set Up and Take Down: Ample time will be allowed for decorating a facility prior to an

event. (Must be agreed to by both parties.) No nails, tacks, or staples are allowed in walls,

ceilings, doors, or furniture. No hot glue is allowed. No cellophane or duct tape is allowed. No

decorations may be attached to, or obscure the sprinkler heads, exit signs, fire alarm, or other

necessary fixtures.

(16) Use of Coastal Alabama Community College Name and or Logo: Organizations or

individuals leasing or otherwise utilizing any facility of Coastal Alabama may use the college

name only in so far as necessary to provide directions to the location. Any other use will void

any and all contracts for use of Coastal Alabama facilities.

(17) Utilities: Special requirements for power supply or other non-routine items may be subject

to additional charges.

Definition of User Groups

Local Government: Agencies of or co-sponsored by the incorporated cities located in

Alabama counties in the College’s service area to include Baldwin, Mobile, Monroe, Choctaw,

Escambia, and Clarke.

Examples:

- Fairhope City Council

- Brewton Public Library

- Monroeville Police Department

County Government: Agencies of or co-sponsored by County governments located in the

College’s service area.

Examples:

- Baldwin County Commission

- Escambia Sheriff’s Department

- Monroe County Tax Collector’s Office

State Government: Agencies of or co-sponsored by the State of Alabama.

Examples:

- Alabama Department of Finance

- Alabama Department of Archives & History

- Alabama State Trooper Association

Federal Government: Agencies of or co-sponsored by the U. S. Government

Examples:

- U. S. Department of Homeland Security

- U. S. Treasury Department

- U. S. Department of Education

Educational Agencies or Institutions

- Alabama Public K-12 schools

- Alabama County Boards of Education

- Alabama City Boards of Education

- Alabama Public Community or Technical Colleges

- The Alabama State Board of Education

- The Alabama Community College System

- Alabama Public Universities

- Organizations, Clubs, Groups associated with any of the above and co-sponsored by that

agency

- Alabama Private K-12 Schools

- Alabama Private Colleges & Universities

- Religiously affiliated K-12 Schools, Colleges or Universities

- Organizations, clubs, groups associated with any of the above and co-sponsored by that

agency

Examples:

- University of Alabama Alumni Association

- University of Mobile Baptist Student Union

- Baldwin County High School PTA

- Samford University Choir

Cultural Organizations

• Not-for-profit groups promoting artistic, literary, musical, or theatrical performances or

exhibitions either co-sponsored or non-sponsored by the College and/or agencies of local,

county, state or the federal government.

• Profit making organizations who will charge admission fees to artistic, literary, musical

or theatrical performances or exhibitions and are co-sponsored by the College or one of

its approved organizations.

Examples:

- Mobile Symphony

- Alabama Shakespeare Festival

- Baldwin County Pops Orchestra

Civic Organizations: Not-for-profit organizations whose purpose is to promote the social and

economic welfare of the community.

Examples:

- Rotary Club

- Kiwanis Club

- Lions Club

- Sertoma Club

Political Organizations:

• Individuals campaigning for election to public office regardless of party affiliation or

political philosophy.

• Groups representing all political philosophies who seek a forum for expression of their

respective political views and who accept contributions or make expenditures for the

purpose of influencing or attempting to influence the election of presidential or vice-

presidential elections or of any individual whose name is presented for election to any

federal, state or local elective office, whether or not such an individual is elected.

Examples:

- Alabama Democratic Party

- Republican National Party

- Libertarian Party

- U. S. Congressional Candidates

- City of Bay Minette Mayoral Race

Charitable Organizations: Not-for-profit organizations whose purpose is to promote, but not

limited to, the relief of poverty, the advancement of education, the advancement of religion, the

protection of health, the welfare of mankind at-large or of a community or some class forming

part of it, indefinite as to numbers and individuals and is one created for or devoted to charitable

purposes.

Examples:

- American Red Cross

- American Cancer Society

- Society for the Prevention of Cruelty to Animals

Professional Organizations or Associations: Groups whose purpose is to organize for

educational, social or lobbying purposes.

Examples:

- Chapters of the American Institute of Certified Public Accountants

- Monroe County Board of Realtors

- Escambia County Bar Association

Private Citizens and Social Organizations: Citizens of the State of Alabama who request the

use of College facilities for legitimate personal, familial or social purposes of a non-financial

nature and for which no fees, or sales of merchandise or services are involved.

Examples:

- Family Reunions

- Weddings

- Meeting of Fraternal Organizations

Commercial Activity: Commercial activity is defined as any sale, solicitation or

promotion/marketing that results in securing a profit or benefit for a non-college group,

organization, or business. This includes activities of college-affiliated organizations that:

• Use vendors for the actual selling;

• Are paid or receive any kind of sales commission (including percentage of sales, flat fee

or per unit sold fee);

• Sell for the benefit of an external group, organization or business (unless it is solely for

the benefit of the non-profit organization);

• Provide product promotion or marketing for an external group, organization, or business

even if no products are sold; and/or

• Conduct employee recruitment activities for external employers, unless there is a college-

approved collaboration agreement (except Career Services office).

Commercial activities will generally be prohibited unless:

• The College or a College-affiliated organization does not offer the service or goods; and

• It is determined that the activity is either necessary to the purpose of the College, or

• It provides a direct benefit to the College or the sponsoring College-affiliated

organization.

For-profit and limited profit groups, individuals, organizations and businesses are not

allowed the use of Coastal Alabama facilities, except under co-sponsorship by Coastal

Alabama and/or approval by the College’s President.

Priorities for Facility Usage: Certain but not all facilities of the College are available for use

and are listed on a separate schedule in the application packet.

• 1

Priority: First priority for use will be given to events or activities sponsored by the

College.

• 2

Priority: Second priority will be given to events or activities co-sponsored by the

College.

• 3

Priority: Third priority will be given to individuals, agencies, groups or

organizations that are non-profit or not-for-profit, civic, cultural and charitable in nature

and are residents of or incorporated in the State of Alabama.

• 4

Priority: Fourth priority will be given to individuals, groups, governmental agencies,

religious groups, professional associations, clubs and non-profit organizations not of a

charitable nature.

Facility Required Type

Seating

Capacity

Cleaning

Fee

Custodial Services

(Per hour/Per custodian)

* One Custodian per

every 200 people

A/V

Technician

(*per hour)

Security Fees

(Per Hour/Per Officer)

One officer per hr.

every 200 people

Use of

Equipment

(per day)

Up to 4 Hours

4-8 Hours

Bay Minette Campus

Owens Performing Arts Center Large Assembly 999 625.00$

1,250.00$

300.00$

25.00$ 25.00$ 25.00$ See Use of Equip.

Sibert Gymnasium Large Assembly

2000 375.00$ 750.00$ 300.00$ 25.00$

25.00$ 25.00$ See Use of Equip.

Stone Classroom Bldg. (C-100) Lecture Room 75

70.00$ 140.00$ 25.00$

25.00$ 25.00$ 25.00$ See Use of Equip.

Branch Business Center (B-111)

Small Assembly 100

100.00$

200.00$

25.00$

25.00$ 25.00$ 25.00$ See Use of Equip.

Wallace Administration Board Room 10-15

25.00$ 50.00$ 25.00$ 25.00$ 25.00$ 25.00$ See Use of Equip.

Crimson Room Reception Room 25

50.00$

100.00$

50.00$

25.00$ 25.00$ 25.00$ See Use of Equip.

Fort Cruse Reception Room 100-150

265.00$

525.00$

100.00$

25.00$ 25.00$ 25.00$

See Use of Equip.

The Quad Outdoor Area 50-75

50.00$ 100.00$ 100.00$ 25.00$ 25.00$ 25.00$ See Use of Equip.

Baseball Field Field

150.00$ 250.00$ 100.00$ 25.00$

25.00$

See Use of Equip.

Softball Field Field

150.00$ 250.00$ 100.00$ 25.00$

25.00$

See Use of Equip.

Baseball & Softball Field

Brewton Campus

Neal Auditorium Large Assembly 84 75.00$ 150.00$ 50.00$ 25.00$

25.00$

See list below

Gymnasium

Large Assembly 2000 375.00$ 750.00$ 300.00$ 25.00$ 25.00$ 25.00$ See list below

Woodfin Patterson Auditorium Large Assembly 950 625.00$ 1,250.00$ 300.00$ 25.00$

25.00$

See list below

Center for Tele. Technology (ATN) Reception Hall N/A 50.00$ 100.00$ 50.00$ 25.00$

25.00$

See list below

Baseball Field Field

150.00$ 250.00$ 100.00$

25.00$ 25.00$ 25.00$ See Use of Equip.

Softball Field

Field

150.00$ 250.00$ 100.00$ 25.00$

25.00$

See Use of Equip.

Baseball & Softball Field

Fairhope Campus

Centennial Hall Auditorium Small Assembly 265

190.00$ 375.00$ 100.00$ 25.00$

25.00$ 25.00$ See Use of Equip.

Borom Center Boardroom Boardroom

10-12

50.00$ 75.00$ 25.00$

25.00$ 25.00$ 25.00$ See Use of Equip.

Halstead Amphitheater Outdoor Area N/A

500.00$ 1,000.00$ 200.00$

25.00$ 25.00$ 25.00$ See Use of Equip.

Gulf Shores Campus

Frederic's Small Assembly 50-75

500.00$ 250.00$

125.00$

25.00$ 25.00$ 25.00$ See Use of Equip.

Monroeville Campus

Nettles Auditorium Large Assembly 900 625.00$ 1,250.00$ 100.00$ 25.00$

25.00$

25.00$ See Use of Equip.

Multi-Purpose/Gymnasium Large Assembly 2000 375.00$ 750.00$ 300.00$ 25.00$ 25.00$ 25.00$

See Use of Equip.

Baseball Field Field

150.00$ 250.00$ 100.00$

25.00$ 25.00$ 25.00$ See Use of Equip.

Softball Field Field

150.00$ 250.00$ 100.00$ 25.00$

25.00$ 25.00$ See Use of Equip.

Baseball & Softball Field

Thomasville Campus

AL Tombigbee Room Board Room 10-15 50.00$ 100.00$ 50.00$

25.00$

25.00$ 25.00$

See Use of Equip.

General Purpose Rooms - All

Campuses

Small Classrooms & Computer Lab 40

50.00$ 100.00$

25.00$ 25.00$ 25.00$ 25.00$

See Use of Equip.

Large Classrooms & Computer Lab 41-99

125.00$ 250.00$ 25.00$

25.00$

25.00$ 25.00$ See Use of Equip.

Instructor Office

Desk Style Office 1

25.00$ 50.00$ 25.00$ 25.00$ 25.00$

25.00$ See Use of Equip.

Staff Office Desk Style Office 1

35.00$ 75.00$

25.00$ 25.00$

See Use of Equip.

Administrator Office Desk Style Office 1

50.00$ 100.00$

25.00$ 25.00$ 25.00$ 25.00$ See Use of Equip.

25.00$

2.50$

0.25$

10.00$

50.00$

7.50$

* A/V Technician fee, when available, is required if you request an A/V Technician to work sound/lighting for the event

Coastal Alabama Community College

Rental Rates & Fees

Time Period

* A cleaning fee is required for each facility usage or if you would like custodial services for your event

Security fees are based on the College's hours of operation and the number of officers required which is based on the anticipated # of participants, as well as the type of event.

TV/VCR

Projector

Tables -each

Chairs -each

Video Conferencing (per hour)

Sound System Usage (per hour)

Baseball field usage that requires field lighting will require an additional fee of $50.00

* Wi-Fi is no charge; however, Wi-Fi signal may be intermittent. Therefore, based on your planned usage, a personal back-up for internet access may need to be considered.

* Security fees are required for an off-duty officer(s) to be present durint the approved time of your event.

additional fees will apply for a custodian to be present during the approved time of the event.

Podium

Use of Equipment

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Page 1 of 6

Technology & Internet Use Policy for Facility Usage

Organization Name:

Date(s) of Usage:

Event Name:

By initia

ling next to each item below, I certify that I have read the Coastal Alabama Technology

Services Network Access Policy, Statement of Policy and the Unacceptable Use Policy in length and

each of its subsections.

A. ___________ Policy Oversight

B. ___________ Condition of Use

C. ___________ Administrative Privilege

D. ___________ Ethical and Responsible Use of the Network/Internet

E. ___________ User Access/Password Assignment and Confidentiality

F. ___________ Software

G. ___________ Copyright Issues

H. ___________ Personally Owned Computer Hardware/Software

I. ___________ Privacy Information

J. ___________ Unacceptable Use Policy

By signing below, I agree that I will adhere to the Coastal Alabama Technology Services Network

Access Policy at all times while utilizing the computers and guest Wi-Fi services that I and/or the

group that I represent have been authorized to use. I further understand the implications as set forth

below should this policy be violated.

Printed Name

Signature Date

click to sign

signature

click to edit

age 2 of 6

TECHNOLOGY SERVICES NETWORK ACCESS POLICY

The Coastal Alabama Community College Network Access Policy governs electronic communication

conducted through the Coastal Alabama Community College’s structured and wireless computing and

telephone services, including local area, wide area and interconnected networks, owned host systems,

personal computers, laptops, printers, software, communication devices, and network resources.

Residence halls and individual instructional areas may have additional policy requirements.

Coastal Alabama Community College strives to provide high-speed access to the Internet, email, and

network services for its students, faculty, staff, and community partners. Its usage is intended for

individuals legitimately affiliated with Coastal Alabama Community College to facilitate the exchange of

information consistent with the academic, educational, and research purposes of the institution. The

College’s network/Internet provides students with a quality learning environment by promoting a

flexible delivery method of instruction, innovative technology, and state-of-the-art concepts in

instruction. It also contributes to a growth-oriented learning environment for employees by promoting

faculty and staff professional development opportunities. Through efficient management of the

College’s network/Internet resources and facilities, Coastal Alabama Community College serves as a

learning partner for its community and regional stakeholders. In addition, the college’s technology

infrastructure and resources support the college’s administrative and operational processes, thereby

strengthening its outreach, programs, and services.

Policy Oversight: This policy shall be governed by the policies of Coastal Alabama Community College

and the laws of the state of Alabama. The Campus Network Policy is created and amended under the

authority of the Technology Committee. All Technology Committee documents are submitted to and

subject for review by the Executive Committee. Failure to enforce any provision of this agreement shall

not constitute or be construed as a waiver of such provision or of the right to enforce such provision.

Condition of Use: Access to the Coastal Alabama Community College Network System shall be provided

on an as-is basis with no guarantee of quality or availability. Network access is dependent on the

availability of network bandwidth and related equipment. Instructional classes are given priority in the

usage of equipment, bandwidth, and all other technology resources. As a condition of access to the

network/Internet resources, employees are assigned a User ID and password by the Technology Services

Department. Employees who violate this policy are subject to disciplinary actions, up to and including

discharge in accordance with institutional and state policies. Students who violate this policy are subject

to disciplinary action as stated in the Student Handbook section of college catalog. Community members

who violate this policy while utilizing open campus computers and/or Wi-Fi are subject to being banned

from using the college’s equipment and Internet access.

Administrative Privilege: All network access using Coastal Alabama Community College time,

equipment and/or resources will be administered by and coordinated through the Technology Services

Department. Coastal Alabama Community College reserves the right to monitor, collect and store all

electronic activity conducted on the Coastal Alabama College Network without consent or notification.

Use of the Coastal Alabama Community College network or computer resources constitutes acceptance

of such monitoring. The Technology Services Department reserves the right to access any user’s

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account, electronic files, or transmissions for administrative purposes including archiving, system

maintenance and repair, or as directed by the college president, designee, or employee’s supervisor.

The Technology Services Department also reserves the right to suspend use of an account in the event

the employee’s password has been compromised, the employee is in violation of this network access

policy, or as directed by the college president, designee, or employee’s supervisor.

STATEMENT OF POLICY:

1. Ethical and Responsible Use of the Network/Internet

a. Usage of the Coastal Alabama Community College Network System is on an at-will basis.

Coastal Alabama Community College and the Technology Services Department will not

be responsible for any damage to person or property from the use of the Coastal

Alabama Community College Network System.

b. The Coastal Alabama Network System – including email service, internet service, and

college-provided equipment – is the property of the State of Alabama and is not

intended for personal use. It is not acceptable to use College resources for purposes

which violate any federal or state law or College Policy; are harmful or harassing to

others; disrupt normal network use and service; execute for-profit commercial activities

or business transactions; or constitute political campaigning

c. All users are accountable for use of resources in an effective, ethical, and lawful manner.

Users are prohibited from accessing the Internet for any unethical or immoral purpose,

including any activity associated with pornography, obscenity, violence, gambling,

racism, harassment, personal gain, or any illegal activity. Users are discouraged from

using profanity or vulgarity when posting electronic mail via the Internet or posting to

public forums (i.e., newsgroups). Any electronic mail sent through postings to public

newsgroups must fall within these ethical standards.

d. All users must abide by all federal and state laws with regard to information sent

through the Internet. Unauthorized release or disclosure of information through the

Internet or through any other means is strictly prohibited. Proprietary or confident

ial

formation pertaining to the college shall not be transmitted over the Internet.

e. Users are forbidden from engaging in any activity which is in violation of the Code o

labama (1975) §§ 36- 25-1 through 36-25-30, as amended (the “State Ethics Law”), or

which, in the opinion of the Coastal Alabama Community College administration, may be

contrary to such law.

2. User Access/Password Assignment and Confidentiality

a. Under the terms of this policy, employees of the College are given access to the Coastal

Alabama Community College Network System. If network resource access (such as

network attached storage or email) is required, a user ID and password will be assigned

to the employee by the Technology Services Department.

b. The username and password, including those used to access email or an instructional

platform such as CANVAS, are the responsibility of the individual to whom they are

assigned. Employees are responsible for network account use and password

confidentiality. Use of an employee account by another employee or student is

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prohibited. Any individual other than the person to whom they are assigned shall not

use the username and password or any other assigned authorization. Violations of this

policy or any other policy through the unauthorized use of the username and password

subjects the individual to whom the username and password are assigned to disciplinary

action, up to and including discharge.

c. Users should not leave a computer logged on when vacating a workstation. The user is

responsible for his or her account and any content left on the computer. Leaving an

unattended logged-on computer puts the user and the institution at risk.

d. In the event Coastal Alabama Community College no longer employs an individual, it is

the responsibility of the Technology Services Department to close the former

employee’s account.

e. Proper identification must be used in any electronic correspondence, and valid,

traceable identification provided if required by applications or servers within the Coastal

Alabama Community College computing facilities.

3. Software

a. To prevent computer viruses from being transmitted through the system, no

unauthorized downloading or installation of any software is permitted. Software

downloads and installation shall be done only after approval and/or assistance from the

appropriate Technology Services Personnel.

b. Streaming media and music and video downloads are prohibited unless authorized by

the appropriate Technology Services Personnel.

c. Point to point (P2P) file sharing is prohibited unless authorized by the appropriate

Technology Services Personnel.

4. Copyright Issues

a. All college network/Internet users must adhere to the copyright laws regarding

software, data, and authored files. Users may not transmit copyrighted materials

belonging to entities other than this college. Users should exercise caution when

downloading material from an Internet source as such action may constitute violation o

opyright laws.

b. It is permitted for Web pages to be printed and material downloaded from the Internet

for informational ADDT’L POLICIES purposes as long as the purpose for such copying falls

into the category of “fair use.” “Fair use” is defined 2018-2019 Coastal Alabama

Community College 75 as the doctrine that copyright material may be quoted verbatim,

provided that attribution is clearly given and that the material quoted is reasonably brie

n extent.

c. The college is not responsible for copyright infringement by a user. Such responsibility

shall lie solely with the user.

d. Users found guilty of copyright infringement shall be subject to disciplinary action,

including possible suspension, expulsion, or termination.

e. Congress enacted the No Electronic Theft (NET) Act in 1997. The NET Act makes it a

federal crime to reproduce, distribute, or share copies of electronic copyrighted works

such as songs, movies, or software programs, even if the person copying or distributing

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the material acts has no intention of receiving profit. Electronic copyright infringement

carries a maximum penalty of up to three years in prison and a $250,000 fine.

5. Personally Owned Computer Hardware/Software

a. a. Personally owned software cannot be loaded onto a college-owned computer unless

it is directly related to the job position and is approved by the appropriate Technology

Services Personnel. If any approved personally owned computer software is loaded onto

a college-owned computer, the license and documents must remain with the college

computer on campus in the event of an audit.

b. Computer hard drives may not be installed or removed without the express written

consent of authorized Technology Services Personnel.

6. Privacy of Information

a. Information passing through or stored on any Coastal Alabama Community College

electronic network or computer system may be seen by others for a variety of reasons.

Routine administration, management, or audit functions may require information stored

or transmitted via Coastal Alabama Community College computers and networks to be

intercepted or monitored. Electronic transactions may be subject to seizure and

inspection by Coastal Alabama Community College without notice. All users should fully

understand that except where protected by state or federal law, or by college policy no

expectation of privacy may be assumed concerning information communicated over o

stored on Coastal Alabama Community College electronic systems.

b. Users should respect the privacy of others, including, but not limited to, abstaining from

unauthorized access to email, files, data, and transmissions.

c. All users should be aware of and comply with the Family Educational Rights and Privacy

Act (FERPA) as well as its restrictions on the use and dissemination of personal and

academic information.

7. Computer Crimes: The Alabama Computer Crime Act, codified at Code of Alabama (1975) § 3A-

8-100 through 13A-8-103, makes it a crime for a person to damage, or without authorization to

modify computer equipment, computer networks, and computer programs and supplies o

ithout authorization to access, examine, or use computer data and programs, and provides fo

unishment up to a Class B Felony. Federal law also makes it a crime to access computers or

computer networks devoted in part to Federal purposes without proper authorization. Any

violation of such State or Federal laws respecting computers shall also constitute a violation of

the Coastal Alabama Community College Policy for Acceptable Use of Technology Resources.

Furthermore, this policy prohibits various actions (described below) which may or may not

constitute a crime.

UNACCEPTABLE USE

The following activities are prohibited on all Coastal Alabama Community College technology resources.

The activities listed are for reference and are not intended to be all-inclusive.

1. Altering system software or hardware configurations without authorization of the Coastal

labama Community College Technology Services Department.

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2. Accessing, via the internet or any other means of broadcasting, pornographic, obscene, or

violent images or content or any other material in violation of local, state, and federal statutes.

Use of resources for gambling, racism, harassment or political campaigning is also prohibited.

3. Using technology resources for illegal activities.

4. Accessing or attempting to access another user’s files, email or other resources without his o

er permission except as otherwise provided herein.

5. Allowing unauthorized persons to utilize an authorized user’s account, user name, or password.

6. Using technology resources for commercial or profit making purposes without written

authorization from Coastal Alabama Community College.

7. Installing, copying, distributing or using software that has not been authorized by the Coastal

Alabama Community College Technology Department. ADDT’L POLICIES 76 Coastal Alabam

ommunity College 2018-2019

8. Originating or proliferating electronic mail, broadcasts, or other messages that may be deemed

as obscene, abusive, racist, or harassing.

9. Creating and/or distribution of viruses or other destructive programs.

10. Unauthorized release or disclosure of any confidential college, personnel, or studen

formation.

11. Using any computer technology in a manner that violates patent protection or licens

reements. Engaging in any activity that violates copyright laws.

12. Such activity may include utilizing Coastal Alabama Community College technology to copy

and/or distribute copyrighted materials without authorization.

13. Using Coastal Alabama Community College computer technology to support or oppose any

candidate or candidates for public office or for any other political purposes. (Use of state

property for political purposes constitutes a violation of Alabama law). DISCIPLINARY ACTION

Unacceptable use is prohibited, and is grounds for loss of computing privileges, as well as

discipline or legal sanctions under federal, state, and local laws. Students who violate this policy

are subject to disciplinary actions, up to and including expulsion from the college. Employees

who violate this policy are subject to disciplinary actions, up to and including discharge in

accordance with guidelines provided institutional and state policies.

1900 Highway 31 South □ Bay Minette, AL 36507

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