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TouchNetMarketplaceApplication
Overview:AlluniversitydepartmentsmustobtainapprovalfromtheFinancial ServicesBusiness
OfficepriortosettingupaTouchNetMarketplace.
Pleasenote,TouchNetMarketplacesitesareintendedfortheuseandeaseofcustomers only.
DuetoPaymentCardIndustryDataSecurityStandards(PCIDSS),TouchNetMarketplacesitesare
notintendedfortheuseofde
partmentstoentercustomercardholderdatafor thecustomer.If
your department needs a solution to accept credit card pay ments that are processed by your
departmentstaffforcustomers,pleasecontactAshlieReese, Manager, Financial Services; 766
4391orareese3@uwyo.edu.
Purpose
Tobecompletedbydepartmentsthatwou
ldliketoacceptpayme ntcardsasaformofpayment
for goods and/or services, receipt of donations, nontuition courses, conferences, seminars,
tickets and other approved University of Wyoming related products through a TouchNet
Marketplacesite.
Application must be submitted to David Henry (DHenry@uwyo.edu) in the Financial Services
Business Office. The info
rmation provided on this application will be used to create an
“InformationProfile”thatwillbesubmittedtotheManagerofFinancialService s .Forassistance
orquestionsregardingthisform,pleasecontactAshlieReese;Manager,FinancialServices;766
4391;areese3@uwyo.edu.Once theapplicationhasbeenapproved,pleaseallowatleast four
weeksforwebbasedsetuppriortothedesired“live”date.
BestPracticesforOfficesAcceptingPaymentsCardsthroughaTouchNetMarketplacesite
Weunderstand thatcomplyingwiththePCIDSS(PaymentCardIndustryDataSecurityStandards)
maybedifficultandconf using forsomedepartments.Ifyouhaveidentifiedabusinessneedthat
requiresyoutoacceptcreditand/ordebitcardpaymentsthroug
haTouchNetMarke tplac esite,
we recommend that you review this set of highlevel best practices before you complete this
application.
1) ManydepartmentsemploytheuseofaTouchNetMarketplacetoprocessonlinepayments.
Itmaybeconsideredgoodcustomerservicetotakephonecalls,emailsorsomeot
herform
ofcommunicationtoprocessatransactiononaTouchNetMarketplacesiteforacustomer,
howeverthisisinerrorandopposesPCIDSS.
a) DonotactasthecustomerandinputtheirdataintotheTouchNetMarketplaceforthem.
Instead, verbally walk them through the process as they enter their dat
a in the
Marketplacesiteusingtheirowncomputer.UsingaUWdepartmentalcomputertoenter
cardholderdataopposesPCIDSS.
b) Ifacustomerwouldliketopaybycreditcard,butdoes nothaveinternetaccess:
i) Filloutadepositadviceformwhichcanbefoundat
:
http://www.uwyo.edu/fsbo/_files/docs/codepositadvice.pdf
ii) Besuretoincludethefollowing:
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(1) properchartfieldinformation, 
(2) amountand
(3) Nameofthecustomer.
(4) Do NOT include the customer’s credit card information on the deposit advice.
Customerwillcallthecashier’soffice(seeitemivbelow).
iii) Email thedepositadvicetotheCashier’sOfficeat:Cashiers@uwyo.edu
iv) InstructthecustomertocalltheCashier’sOfficeat3077662313or18003703188
andexplaintheyarecallingtomakeacreditcardpaymentonadepositadvicethat
wasemailedfromyour department.TheCashier’sofficewillprocessthecreditcard
paymentonacreditcardterminalandpostthepay
menttotheproperchartfield.

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1.DEPARTMENTINFORMATION:
DEPARTMENTNAME:
MERCHANTNAME:
MERCHANTADDRESS:
Note:MerchantaddressmustincludeBuilding&Roomnumber.
2.PRIMARYCONTACTINFORMATION:
CONTACTNAME: MAINTELEPHONE#:
CONTACTTITLE: ALT.TELEPHONE#:
EMAILADDRESS:
Note:PrimarycontactwillberesponsiblefortheoverallprocessofacceptingpaymentcardsontheTouchNetMarketplaceandmust
beafulltimeemployee.(WorkStudyemployeesarenotallowed).
3.MERCHANTINFORMATION:
GIVEABRIEFDESCRIPTIONOFYOURPAYMENTCARDBUSINESS:
(Whatisthemainpurposeofthismerchantaccount?Forexample,registrationfees,tuitio n for
noncreditcourses,ticketsforevents)
DATESUBMITTED: DESIRED“LIVE”DATE:
ESTIMATEDANNUALCREDITCARDVOLUME:
TotalAnnualDollarAmount: $
AverageAmountperTransaction: $
AnnualNumberoftransactions:
DEPARTMENTCURRENTLYACCEPTSPAYMENTCARDS(Checkallthatapply):
() INPERSON
() BYPHONE
() BYMAIL
() BYFAX
() ONLINEVIAUNIVERISTY’SAPPROVEDINTERNETPROCESSOR TouchNet
() ONLINEVIAOTHER,NAME:
PROCESSINGSystems(Checkthetypesofsystemcurrentlybeingusedorwillbeusedtoprocess
creditcardtransactions):
() POSTerminals () Internet(Online) () Other
IfOther,describeindetail:
CurrentThirdPartyVendor,ifapplicable:
CHARGEBACKINFORMATION:
Mail“Chargebacks”to(Providename,title,andaddressincludingbuildingandroom#)
CONTACTNAME: ADDRESS:
CONTACTTITLE:
Note:Chargebacksarecreatedwhenacustomerdisputesacharge.Ifactionisnottakenbythemerchantwithinthetimeframe
indicatedontheletter,theUniversityofWyomingwillbechargedbythepaymentcardcompany.Ajournalentrymustbemadeby
themerchanttorecordsuchchargeback.IfassistancewithChargebacksisneeded
,pleasecallAshlieReese,Manager,Financial
Services;7664391.
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4.Yourdepartmentalsoagreestothefollowing:
Pleaseinitial
Requirement
RecordingSalesTransactions
Creditcardandelectronicfundtransactionsarerecordedelectronicallyto
thefullWyoCloudchartofaccountcoding,basedoneach
transaction.
Creditcardtransactionswillbeassessedacreditcardprocessingfeewhich
willbeallocateddirectlytothedepartmentbyUWAccounting.
Reconciliations
Departmentsmustreconcilesalestransactionscapturedthroughtheironline
storefrontswithtransactionspostedtoWyoCloud.
Ifadepartmentdiscoversthatsalestransactionsaremissing,duplicated,or
incorrectlyposted,thestaffmemberresponsibleforreconcilingtheaccounts
mustcontacttheFinancialServicesBusinessOfficeforassistanceinresolving
theerrors.
Credits/Refunds
FortransactionsinitiatedthroughTouchNetMarketplace,credits/refundsto
customers'accountswillbeprocessedthroughtheCashier’sofficewithinthe
FinancialServicesBusinessOffice.Suchadjustmentstoacustomer'saccount
willbeprocessedonlyuponthewritten(email)requestoftheselling
department.
DisputedTransactionSales
Occasionally,UW’sacquiringbankwillsendnotificationtotheUniversity
indicatingadisputedcharge.Acopyofthischargebacknotificationwillbe
forwardedtotheappropriatedepartmentbytheFinancialServicesBusiness
Office.Thedepartmentisrequiredtoprovideallrequestedinformationin
responsetothenotificationbytheduedateindicated.Failuretoprovide
requestedinformationinatimelymannerwil
lresultinthedepartmentbeing
chargedforthetransactioninquestionandthedepartmentcannotappeal
thechargeback.
Security
TheDean/VPorDepartmentHeadwillberesponsibletoensurethat
departmentalcreditcardandelectronicfundtransactionswillcomplywithall
oftherequirementsofUWPresidentialDirective319931.

AuthorizedSignature
ofUWdepartment:
___________________________
Date:
_______________
PrintedName: ___________________________ Telephone#: _______________
Title: ___________________________
ApprovalforTouchNetMarketplace(forFSBOuseonly)
Approved________ Denied________
Signed:________________________________________Date_______________
Manager,FinancialServices
MarketplaceNameAssigned:_______________________________________________