4 | P a g e
Pending review by the Office of Student Life and the Student Senate, you will be
required to attend a Student Senate General meeting to provide the Student
Body an opportunity to ask questions about the club. If the purpose of your club
and its constitution are in accordance with College Policy and the Student Senate
Constitution and By-Laws, the Senate will vote to charter your club.
Once chartered, your assigned Senator will help you arrange an election meeting
with prospective members, which will be conducted following procedures detailed
in your Club Constitution.
o Record the minutes to the meeting.
o Verify attendance with a sign-in sheet.
Bring the sign-in sheet and the election meeting minutes to the Student Life
o Request a Slate of Officers form, and complete it.
o Submit the minutes, sign-in sheet, and Slate of Officers to Student Life.
Congratulations! You may now access club privileges, including a club mailbox,
club cubicle space (available on a first-come, first-serve basis), and a club email
account. You will also be invited to attend an orientation session to acquaint
your new officers with Student Life policies and procedures.
Note: All clubs once chartered are required to maintain active status based on the
definition found in the Student Senate By-Laws, which can also be found in this
packet. Failure to do so will result in loss of club privileges and eventual club
Advisor Roles & Responsibilities
The role of an advisor is to provide guidance and oversight to ensure that student clubs
are run effectively and in accord with college policies. While the specific duties and time
requirements will differ based on the purpose of the club and level of club activity, below
are some general guidelines to follow:
Stay abreast of all meetings and events the club holds, and try to attend if able.
Be familiar with all college guidelines, including the Code of Conduct, and apply
this knowledge in your advisement.
Offer advice or assistance when called upon, and act as a mediator in solving
personality or organizational conflicts.