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Clerk of the Circuit Court & Comptroller (Lake County Florida Clerk of the Circuit Court and Comptroller)

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BROWSE LAKE COUNTY FLORIDA CLERK OF THE CIRCUIT COURT AND COMPTROLLER FORMS

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Clerk of the Circuit Court & Comptroller
Office of Gary J. Cooney, Clerk & Comptroller
P.O. Box 7800
550 W. Main St.
Tavares, FL 32778-7800
www.LakeCountyClerk.org
OFFICIAL RECORDS SEARCH AGREEMENT
This agreement, dated , 20 , is made between the Clerk of the Circuit Court
and Comptroller, Lake County, Florida (the “Clerk”) and (the
“Customer”) for the purpose of providing the Customer with electronic access to information that, per Florida
Statutes and Supreme Court orders, cannot be made publicly available on the Clerk’s website and that is
received or created by the Clerk in the course of performing the Clerk’s legal duties.
I. TERM OF AGREEMENT
This Agreement will remain in force until canceled in writing by either party. The written cancellation
notice must be received at least 15 days prior to the actual cancellation date. Written amendments
relative to various aspects of the Agreement may be required from time to time and the Customer will
have the option of accepting amendment conditions or terminating the Agreement.
II. INFORMATION AVAILABILITY
The Clerk will make information available related to the performance of his legal duties or granted by
other agencies. This Agreement specifically excludes providing information which is deemed sensitive,
or reserved, or otherwise restricted by law. The data available for access is listed in SECTION VII,
AVAILABLE APPLICATION SYSTEMS.
III. RATES
The following specific conditions apply:
A. Official Records (OR) Search Only:
1. There is a one-time subscription fee in the amount of $60.00 per user sign-on and an annual
usage fee of $130.00 paid on a prorated delivery basis. Customers who sign up for periods
beginning October 1 may additionally prepay for the next year.
2. The annual usage fee of $130.00 per user sign-on is paid upon notification prior to the start of
the next year.
3. The Clerk retains the right to make annual rate adjustments.
B. FTP Downloads – OR Index and Images; and OR Search:
1. There is a one-time subscription fee in the amount of $60.00 per user sign-on and an annual
usage fee of $650.00 paid on a prorated delivery basis. Customers who sign up for periods
beginning October 1 may additionally prepay for the next year.
2. The annual usage fee of $650.00 per user sign-on is paid upon notification prior to the start of
the next year.
3. The Clerk retains the right to make annual rate adjustments.
C. FTP Downloads – PLAT Index and Images; and OR Search:
1. A cost of $400.00 for the first year’s subscription of Plat Images and Indexes, which includes
the initial full Plat Library, plus all monthly updates for the year.
2. A cost of $275.00 per year for subsequent year purchases which will include 12 monthly
updates per year.
3. Customers who do not renew their Plat subscription by December 31, for the following year
will be considered new Plat FTP customers for their next Plat FTP purchase and will not be
eligible for the $275.00 renewal fee. The initial $400.00 fee for new customers will apply.
4. The Clerk retains the right to make annual rate adjustments.
IV. SYSTEM AVAILABILITY AND EQUIPMENT/SOFTWARE REQUIREMENTS
A. The Clerk will provide access to the Secured Access website 24 hours/day, 7 days/week, except
when the system is brought down for maintenance. Downtime notifications are provided to
customers or the general public via a pop-up window when the user access the home page or on-
line search screens, usually at least 24 hours prior to planned downtime. The Clerk assumes no
responsibility for system downtime during hours of availability. The Customer is hereby made
aware that the system may be unavailable at the option of the Clerk.
B. The Customer is responsible for Customer site equipment. Clients will need to secure their own
access Internet account with an Internet Service Provider.
V. GENERAL
The Clerk does not imply or expressly warrant that the information accessed by the customer is accurate
or correct. The Clerk shall not be liable for any loss, cost, damage, or expense arising directly or
indirectly in connection with this Agreement or any amendments or attachments thereto. In no event
shall the Clerk be liable for any special or consequential damages or for any indirect damages resulting
from the Customer’s use or application of the information accessed as a result of this Agreement using
the system. Information provided is not a replacement for the original records. Parties should refer to the
printed version of the records and independently verify the accuracy of the information.
Any person or entity using this information hereby releases, acquits, and forever discharges the Clerk
and its officers, agents, and employees from any and all claims, actions, causes of action, demands,
rights, damages, costs, loss of services, expenses, and compensation whatsoever, known or unknown,
now existing or hereafter accruing, on account of or in any way growing out of these and/or subsequent
updates to the FTP site and website or the information contained herein. This specifically includes,
without limitation, any such claims which arise out of the negligence of any or all of the persons
released.
This Agreement shall be construed in accordance with Florida law. In the event that any legal
proceedings are commenced as a result of this Agreement, the venue for any such proceedings is Lake
County, Florida. The Clerk maintains all immunities provided by law including, without limitation, the
limits of liability found in Section 768.28, Florida Statutes.
VI. SYSTEM SECURITY
By signing this agreement, the Customer agrees to assist the Clerk in maintaining the security and
integrity of the Clerk’s computer system. Specifically, the Customer assumes responsibility to keep
access identification and passwords confidential, and to ensure that users only access the system to
fulfill official duties. In addition, the Customer agrees to inform the Clerk’s office if access to the
system is no longer needed for any reason by any individual user or if access to the system in its entirety
is no longer needed by the Customer.
Initial access identification and passwords will be issued by the Clerk’s office and renewed annually.
However, if the Customer at any time has reason to believe that user access identification and/or
passwords have been compromised, the Customer shall immediately inform the Clerk’s office to make
arrangements for resetting this information. The point of contact for such notification is, Clerk’s Office
Service Desk at (352) 742-4330.
VII. AVAILABLE APPLICATION SYSTEMS
A. Official Records Search only
B. FTP Downloads – Official Records Index and Images, and Official Records Search
C. FTP Downloads – PLAT Indexes and Images, and Official Records Search
VIII. REQUESTED APPLICATION SYSTEMS
Please check requested applications:
OR Search only
FTP site access for OR Indexes and Images, and OR Search
FTP site access for PLAT Indexes and Images, and OR Search
IX. AUTHORIZED SIGNATURES
Email Address
Authorized Signature Date
Printed Name (as signed above) Title
Company or Agency Name
Mailing Address City
Street Zip Telephone
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Clerk of the Circuit Court & Comptroller (Lake County Florida Clerk of the Circuit Court and Comptroller)

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Completed 18 April 2021

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