Fillable City of St. Helens REQUEST FOR PUBLIC RECORD(S) (CITY OF ST HELENS)

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City of St. Helens REQUEST FOR PUBLIC RECORD(S) (CITY OF ST HELENS)

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REV January-2020
City of St. Helens
265 Strand Street St. Helens, OR 97051
Phone: (503) 397-6272 Fax: (503) 397-4016
REQUEST FOR PUBLIC RECORD(S)
Name:
Address:
City: State: Zip:
Contact Phone:
Alternate Phone:
Email:
Case or File No.:
Date of File/Occurrence:
Information Requested:
By signing this request, I acknowledge that I will be required to pay the $20 deposit* before my
request is processed. I further understand that if the actual cost is above $20 that I will be notified
of the additional fee I will need to pay. If the actual cost is less than $20, I will be refunded the
difference. I further understand that if, after paying the $20 deposit, I decide I do not want the
information requested, but staff has already conducted the research, I will forfeit the $20 deposit.
Signed: Date Signed:
FOR OFFICE USE ONLY
Forwarded to: City Recorder City Attorney Date forwarded:
Signature authorization to commence research:
Staff member assigned:
Fees: Actual
Miscellaneous Fees:
$
Labor Cost: + $
TOTAL COST: $
Less Deposit: - $ 20.00
TOTAL AMOUNT DUE: $
Or AMOUNT TO REFUND: $
*Exception: Established fees for certain items (e.g. Police Report, Business License Master List, etc.)
$20.00 Deposit Required*
Date Request Rec’d:
Received By:
Deposit Paid: $
Receipt #
Date Items Available:
Date Notified:
Notified By:
Total Due: $
Date Paid:
Receipt #
Disposition: Paid & picked up
Never picked up
For Office Use Only
Date of Last Action:
$20.00 De
p
osit Re
q
uired*
REV January-2020
ORS 192.440(3) authorizes a public body to establish fees to reimburse for actual costs in
making public records available. The actual costs may include: a charge for the time spent
by the public body’s staff in locating the public records; reviewing the records in order to
delete exempt material; supervising a person’s inspection of original documents in order to
protect the records; copying records; certifying documents as true copies; or sending
records by special methods such as express mail. The St. Helens City Council adopted
Resolution No. 1789, including any amendments, establishing a system of recovering City
expenses incurred in responding to public documents and records requests.
Please be advised that all requests for Public Records
must be made in writing to the City Recorder or City Attorney
A $20 deposit* must be paid at the time of request. The deposit must be paid before any
requests are processed. If the actual costs exceed the deposit, you will be notified prior to
the research continuing. If the actual costs are less than the deposit paid, a refund of the
overage will be processed. However, if after paying the $20 deposit, you decide you do
not want the information requested, but staff has already conducted the research, you will
forfeit the $20 deposit.
If you are indigent or have no means to pay for your request, you must complete an
Application for Waiver or Reduction of Fees form and submit it at the time of your Public
Records Request.
For additional information, please contact City Hall at 503-397-6272.
*Exception: Set fees for certain items (e.g. Police Report, etc.)
.
City of St. Helens
MISCELLANEOUS FEES
Adopted by Resolution No. 1866, November 6, 2019
Fee Type Cost
Appeals Fee - General $ 175.00 per appeal
Lien Search $ 26.00 per lien search
Non-Sufficient Check Charge $ 25.00 per check
Photocopies/printouts:
8½” X 11”
8½” X 14”
11” X 17”
Up to 36” X 36”
Color copies: 8½” X 11”
Color copies: 8½” X 14”
$ .50 per side
$ .75 per side
$ 1.00 per side
$ 6.00 per page
$ 1.00 per side
$ 1.25 per side
Police Reports $ 20.00 per case number
(up to 30 pages)
Public Records Requests – Labor
Full hourly wage of employee(s)
providing service, charged to
the ¼ hour
Reproduction of Audio/Video Recordings from City
Meetings
$ 20.00 per cassette/CD/DVD
Reproduction of Digital Photos/ or Audio/Video Recordings
from Police Dept.
$ 20.00 per cassette/CD/DVD
If staff time spent on any single request is 15 minutes or
less, the Labor fee is waived. However, if staff time spent
exceeds 15 minutes, Labor is charged.
If the number of copies
received in a single day is
$1.50 or less, the fee is
waived. However, if it
exceeds $1.50 and/or staff
labor fees are involved, the
customer shall pay for all
copies received.
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Completed 24 January 2021

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