Fill - Free fillable City of Bowie Community Outreach Committee 2020-2021 Grants PDF form

City of Bowie

Community Outreach Committee

2020-2021 Grants Program

The City of Bowie’s Community Outreach Committee awards grant money to individuals, groups

and/or organizations to assist in facilitating programs which benefit Bowie residents in a variety of

ways.

Complete applications, including letters of recommendation, and all attachments, must be received no

later than October 9, 2020 at 5 p.m.

Who may apply: Individuals, groups or organizations who will provide or currently provides a

program or project that benefit residents of the City of Bowie. Grant applicants do not need to be

City residents; however, programs should be conducted whenever possible within the incorporated

City of Bowie, which has a greater likeliness of including City residents.

Purpose of the Grant: Community Outreach Committee grants are awarded in areas of social

services, youth, senior citizens, and mental health. Please note that this year, we are also highlighting

projects that include a social justice component.

Individuals, groups and/or organizations which

provide services that assist underserved residents of the incorporated City of Bowie are also

encouraged to apply. Due to the current pandemic, all applications must follow local, county

and state COVID orders and provide a detailed overview as to how your project will be

executed virtually. Priority consideration will be given to new projects and programs.

Applicants are encouraged to start new programs, although existing programs will be considered.

Funds: Grants are awarded for up to $5,000 each.

Application process:

• Applicants must complete and submit all parts of the application in one package. Please note:

Incomplete application packages will not be considered for funding.

• The Community Outreach Committee reviews applications and determines which applicants

should be awarded funding.

• Recommendations for awards are submitted to the Bowie City Council for approval. Please

note that the selection committee can request additional information or documentation from

applicants at any period during the application process.

• All applicants will be notified of the Selection Committee’s decision by mail in early October

2020.

Please note that an application check list has been provided on page 8 to assist with putting together the

grant package. Please submit this completed form with your application.

Applications must be received at City Hall no later than Friday, October 9, 2020 by 5 p.m.

Should you have questions or need additional information, please contact Lori Cunningham at 240-

544-5601.Email requests and applications should be emailed to lcunningham@cityofbowie.org.

CITY OF BOWIE

COMMUNITY OUTREACH COMMITTEE

2020-2021 GRANT APPLICATION

Required information:

Date submitted:

________________________________________________________________________

Title of grant project:

______________________________________________________________________________

Amount of money requested from the City of Bowie for this project: $______________________

Individual, group or organization name: ___________ ___________________

Business Address:

______________________________________________________________________________

Contact name/title:

______________________________________________________________________________

Mailing Address (if different from above):

______________________________________________________________________________

Telephone: _________________________E-mail address___________________________

Best time to call: ______a.m. ______p.m.

Please submit the completed application to:

Lori Cunningham at lcunningham@cityofbowie.org

(Email is preferred)

Community Outreach Committee

Bowie City Hall

15901 Excalibur Road

Deadline: Friday, October 9, 2020 by 5 p.m.

CITY OF BOWIE

COMMUNITY OUTREACH COMMITTEE

2020-2021 GRANT APPLICATION

Organizational Status (Check all that apply)

Not for profit For-profit

New organization Existing organization

The number of years the group or organization has been in existence: _______________

The number of years this project has been in existence: _______________

Federal ID Number (if applicable):

All items below are REQUIRED: (Be as clear and concise as possible.)

1. Describe your proposal in detail. The following items must be included:

• Specific goals and purposes of the proposed project

• A clear explanation of the project and how it will be implemented virtually

• Description of activities and how they will be used to reach goals/meet needs of residents

• Materials: describe and explain their use

• Provide dates for project implementation and completion.

• Explain the frequency and duration of activities

• Project timeline (in chronological order)- please note that if you receive a grant award, we will

onfirm that you are following your proposed timeline prior to any disbursement of funds.

• Target population

• Description of eligibility requirements for participants

• Explain the number of eligible people that will be included

• Description of specific methods to be used for recruitment of participants

• If this is a new or repeat project, explain the ways this differs from the ongoing programs

provided by this individual, group or organization.

• Explain expected outcomes and benefits of this project to the residents being served and the

community.

• Include if your program is part of a social justice project or initiative and provide details.

2. Funding: Include a detailed budget, using the budget form provided.

Explain the following:

• How the requested funds will be used.

• Describe “in kind” services (donations of volunteer hours, materials or other non-monetar

donations)

• Describe other funding sources (source, whether received, awaiting grant award, or other,

expenses covered)

• Describe how you will complete this project if other funding is not received.

• If only partial funding is received, describe how you will be able to implement this project.

Tips for completed the Budget Request Form:

• List items individually.

• All expenses associated with this project must be included with detailed explanations provided

• The budget chart may be copied if additional space is needed

NOTE: Funds cannot be expended prior to notification of grant award. Reimbursement and vendor

payment requests must be submitted by May 31, 2020 to allow time for payments/reimbursements

prior to the end of the fiscal year!

3. Number of individuals to be served by this project. Explain how numbers were determined for the

following questions:

• Total number of individuals to be served_____

• Of the individuals served, how many do you project will be incorporated City of Bowie

residents_____

4. Documentation required:

• Document location of project:

o If using the property of the applying group or organization, document ownership or lease of

facility, for this use, clarifying how this differs from its regular use. Note whether the

facility is accessible for persons with disabilities.

o Include location where project will be implemented, providing documentation showing

approval by the responsible party for this specific activity to take place at the proposed

location.

o Provide County or other licenses or approvals that are needed for the project and/or use of

the facility.

• Provide documentation of partnerships with other individuals, organizations or groups that will

play a key role in your project.

• Provide letters and/or articles, showing past experience/expertise of the individual, group or

organization implementing this project.

• Signed “Accuracy of Information,” “Hold Harmless” and “Fund Expenditure” statements, on

page 6.

5. Mission Statement. Include the goals and purposes as well as a brief but concise historical overview

of your organization. How does this project help fulfill this mission?

6. Additional Attachments.

a) You may attach up to (4) four typed pages of additional information that you wish to

have considered. These may include a brochure or article about similar projects, expertise

of trainer, person implementing program or summary of research showing the need for

programs like the one you are proposing.

b) You may include up to two (2) letters of recommendation or other supporting

documentation. Please note that any additional information provided beyond this may

not be considered.

Additional Items to Note:

• Evaluation: An evaluation form will be provided to grant recipients. Completed form must be

returned by May 31, 2020.

• Changes to Grant Project: Once awarded, any changes to your grant project must be submitted

in writing and receive approval prior to the expenditure of funds for that portion of the project.

Please note that failure to do so may result in voiding your grant agreement.

• Federal regulations that apply to the City of Bowie shall also apply to your organization.

• Your organization shall be subject, when necessary, to an audit designed by the City Manager for

an accountability of funds.

Return this application, with all required information and attachments

to:

City of Bowie Community Outreach Committee

Via email: Lcunningham@cityofbowie.org

(Email is preferred) or

Bowie City Hall

15901 Excalibur Road

Bowie, Maryland 20716

CITY OF BOWIE

COMMUNITY OUTREACH COMMITTEE

2020-2021 GRANT APPLICATION

Please read and sign the two statements below and return with your application:

Accuracy of Information Statement

All information included in this 2020-2021 Community Outreach Committee Grant

application is accurate to the best of my knowledge.

Name (Print): _______________________________________________

Signature: _______________________________________________

Title: _______________________________________________

Date: ___________________________________________________

Printed Name: ____________________________________________

2020-2021 Community Outreach Committee Grants

“Hold Harmless” and “Fund Expenditure” Statements

Please sign, fill in the information, and return the form below, with your application:

I understand and agree that the City assumes no responsibility or liability for injuries to persons

or property that result from or relate to use of the funds received by me from the City pursuant to

this grant. I agree to indemnify and hold harmless the City and its officers and employees from

any claims, damages, judgments or losses arising from any injuries to persons or property arising

in connection with or related in any way to use of the funds received by me from the City pursuant

to this grant.

I further agree that funds will be spent only as specified in the Grant notification letter. Any

changes must be approved in advance of expenditure.

Signature of Applicant ________________________________Date___________

Applicant’s Name (please print) _______________________________________

Company name ____________________________________________________

Company address___________________________________________________

Phone ______________________Email _____________________________

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CITY OF BOWIE

COMMUNITY OUTREACH COMMITTEE

2020-2021 GRANT APPLICATION

Budget Request Form

Title of project_________________________ Name of applicant_______________________ Organization _____________________

Item

Cost

Description of Item Requested for

Finding

In-Kind

Donation

(Monetary Amount &

Explanation)

Funding from

other sources

(explain)*

Funding

Requested

from this

grant

(Should match to

summary request)

Totals:

* Note: See # 2 under “Required Items: Funding,” on page 3 of this application for additional assistance with completing the budget.

City of Bowie Community Outreach Grants

Application Checklist

Provided for your use, as a guide for preparation of your grant package, this form must be completed

and included with your application.

Required Information

Yes/No

 Does your project meet the needs of Bowie residents? _____

 Have you included explanations of target population, benefits of project, etc? _____

 Have the forms on page 6 of your application been signed as required? _____

 Have you filled in all spaces provided for required information? _____

 Have you answered all questions and included all required information, such as

goals, purpose, explanation of activities and their implementation, benefit to

target population, use of materials, timeline and other requirements? _____

 Have you completed the detailed budget form with required explanations? _____

 Is all supplemental information, such as documentation of location, partnerships,

approvals and recommendations, included? _____

Project Organization and Content Yes/No

 Does your project fit with the purpose of the grants? ______

 Is your description clear and concise? ______

 Does your application include starting and ending dates? ______

 Have you followed all guidelines included on the application? ______

 Is information included easy to read and understand? Does it flow logically? ______

 Do the major points stand out? ______

 Does it meet limits on length and attachments? ______

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