III. Legal Disclaimer
The Applicant understands that receipt by the City of Woodstock (City) of an application is not a
guarantee or commitment by the City for funding. In addition, the receipt of an application does not
commit the City to pay any costs incurred in the preparation of the application. Incomplete
applications will not be considered for funding. The City reserves the right to determine if an
application is eligible for funding and outline specific terms and conditions, as well as the amount of
funding, if any, on an individual basis. Awards made in response to this application will be
contingent upon the availability and appropriation of funding from the City’s Hotel/Motel Tax Fund,
which has been specifically authorized for this program.
The City reserves the right to disapprove costs incurred prior to award of funding and the execution of
the Award Agreement. Portions of the contents of an approved application will become part of the
Award Agreement. The application and all documentation submitted with it shall become the
property of the City.
Freedom of Information Act: Information contained within this application may be subject to
disclosure by the City of Woodstock under the Freedom of Information Act (ILCS 140). However, if
the Applicant makes the following certification, all applicable commercial and financial information
provided in this application shall be deemed by the City to be exempt from disclosure under Section 7
of the Act. In addition, if the Applicant considers information contained within its application to be
confidential business or proprietary information, which could result in competitive harm to the
Applicant, it should clearly mark the information as “CONFIDENTIAL.” The City shall exert that
such information is subject to exemption from disclosure to the extent allowable by law.
The Applicant hereby certifies that the commercial and financial information contained in this
application is proprietary, privileged, and confidential or is of a nature that its disclosure may cause
competitive harm to the applicant.
Audit Requirements: The Applicant agrees that, upon request by the City of Woodstock, it will
provide access to its financial records and other information deemed necessary for audit purposes to
ascertain that all conditions of the Award Agreement were met and that the expenditure of the
awarded funds was for the purpose(s) outlined within the Award Agreement. Special audit
requirements may be imposed, as deemed necessary by the City to ensure the accountability of public
funds. All records required to demonstrate compliance with the Award Agreement should be
maintained for a minimum period of three years. The City reserves the right to commence the audit
process at any point during the three-year retention period. Failure to expend the allocated funding in
accordance with the Award Agreement may result in the Applicant being required to refund a portion,
up to the entire award amount including interest at the discretion of the City.
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Name (Print) Date
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Name (Signature)
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